CrawlJobs Logo
Robert Half Logo Robert Half · Legal

Legal Secretary

United States, Los Angeles · Job Posted June 28, 2026
Apply Position
Job Link Share

Job Description

We are looking for a Legal Secretary to support attorneys with document preparation, file organization, and day-to-day administrative coordination. This is a Contract position within the legal industry, suited for someone who can balance multiple priorities while maintaining accuracy and professionalism. The role will contribute to smooth legal operations by managing records, correspondence, calendars, and workflow tasks in a fast-paced environment.

Job Responsibility

  • Oversee the organization and upkeep of physical and digital client records to ensure they remain accurate, accessible, and aligned with retention standards
  • Prepare, revise, and polish legal correspondence, memoranda, and other case-related documents with close attention to formatting and accuracy
  • Coordinate attorney calendars, schedule appointments, and help manage inbox activity to support timely communication and follow-up
  • File, retrieve, and store documents within document management platforms, including systems such as iManage, to maintain efficient access to matter-related information
  • Assist with court and electronic filings, making sure submissions are completed accurately and within required deadlines
  • Support paperless administrative processes by tracking document flow, facilitating file closure, and helping maintain records compliance
  • Handle dictation and transcription tasks as needed, turning attorney notes into clear, thorough documentation

Requirements

  • High school diploma or equivalent is required
  • At least 3 years of experience in a legal secretarial or similar administrative support role, ideally within a law firm setting
  • Proficiency with Microsoft Office, legal word processing tools, calendaring software, and document management systems
  • experience with iManage is preferred
  • Demonstrated ability to manage court filings, e-filing procedures, and related legal administrative tasks
  • Strong typing, proofreading, grammar, and written communication skills with a consistent focus on accuracy
  • Excellent organizational skills with the ability to prioritize multiple assignments and meet deadlines under pressure
  • Capable of working independently to resolve routine issues while also collaborating effectively with attorneys and team members

Nice to have

  • Additional college education
  • Experience with iManage

What we offer

  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Legal Secretary

8 matching positions

New

Legal Secretary

We are looking for a skilled Legal Secretary to join our team in Youngstown, Ohi...
Location
Location
United States , Youngstown
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 1 year of experience as a Legal Secretary or in a similar role
  • Proficiency in handling electronic court filings (e-Filing) and legal documentation processes
  • Strong organizational and time management skills to handle multiple tasks and deadlines
  • Excellent written and verbal communication abilities
  • Proficient in calendar management and scheduling software
  • High attention to detail and accuracy in all tasks
  • Ability to handle dictation and transcription efficiently
  • Familiarity with legal terminology and procedures
Job Responsibility
Job Responsibility
  • Manage and coordinate calendars for attorneys, ensuring all appointments, deadlines, and meetings are accurately scheduled
  • Prepare, proofread, and format legal documents, correspondence, and reports as needed
  • Handle electronic court filings (e-Filing) and ensure all documents comply with court requirements
  • Maintain and organize client files, ensuring all records are complete and up-to-date
  • Conduct dictation and transcription tasks with speed and accuracy
  • Monitor and manage deadlines for legal filings and case-related tasks
  • Communicate effectively with clients, court personnel, and legal professionals
  • Assist with general administrative duties, such as answering phones, managing emails, and ordering supplies
  • Ensure confidentiality and security of all legal and client information
  • Provide support for special projects or assignments as directed by attorneys
What we offer
What we offer
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life insurance
  • Disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Legal Secretary

We are looking for a skilled Legal Secretary to join our team in Columbiana, Ohi...
Location
Location
United States , Columbiana
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 1 year of experience as a Legal Secretary or in a similar role
  • Proficiency in handling electronic court filings (e-Filing) and legal documentation processes
  • Strong organizational and time management skills to handle multiple tasks and deadlines
  • Excellent written and verbal communication abilities
  • Proficient in calendar management and scheduling software
  • High attention to detail and accuracy in all tasks
  • Ability to handle dictation and transcription efficiently
  • Familiarity with legal terminology and procedures
Job Responsibility
Job Responsibility
  • Manage and coordinate calendars for attorneys, ensuring all appointments, deadlines, and meetings are accurately scheduled
  • Prepare, proofread, and format legal documents, correspondence, and reports as needed
  • Handle electronic court filings (e-Filing) and ensure all documents comply with court requirements
  • Maintain and organize client files, ensuring all records are complete and up-to-date
  • Conduct dictation and transcription tasks with speed and accuracy
  • Monitor and manage deadlines for legal filings and case-related tasks
  • Communicate effectively with clients, court personnel, and legal professionals
  • Assist with general administrative duties, such as answering phones, managing emails, and ordering supplies
  • Ensure confidentiality and security of all legal and client information
  • Provide support for special projects or assignments as directed by attorneys
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Legal Secretary

We are looking for an experienced Legal Secretary to support litigation attorney...
Location
Location
United States , Walnut Creek
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 5 years of legal secretarial experience, including substantial work in defense litigation environments
  • Recent hands-on experience supporting California civil litigation matters
  • Demonstrated background in trial preparation, including assembling and managing documents for hearings and trial proceedings
  • Strong working knowledge of court filing processes, including e-filing and preparation of court-ready legal documents
  • Proven ability to manage complex calendars, track deadlines, and coordinate multiple priorities with minimal supervision
  • Proficiency in Microsoft Word and familiarity with case management or document management systems
  • Excellent organizational, written, and verbal communication skills
  • Typing speed of 70 words per minute or higher preferred
Job Responsibility
Job Responsibility
  • Manage attorney calendars and deadline tracking systems to ensure hearings, filings, meetings, and case milestones are scheduled accurately and completed on time
  • Coordinate appointments and legal proceedings with clients, expert witnesses, opposing counsel, co-counsel, and court personnel while maintaining a high level of professionalism
  • Review incoming mail and case materials, route items for attorney attention, and update records so time-sensitive matters are properly indexed and calendared
  • Draft, format, and finalize correspondence, memoranda, pleadings, discovery materials, and trial-related documents based on dictation, handwritten notes, and draft content
  • Organize and maintain confidential electronic case files, making sure documentation is complete, accessible, and updated to reflect ongoing activity
  • Prepare and submit court filings, including discovery, pre-trial, and trial documents, in compliance with applicable filing rules and procedural requirements
  • Support all phases of discovery by arranging schedules, tracking deadlines, and coordinating related activities for matters involving both plaintiffs and defendants
  • Provide dependable secretarial coverage for short-term and long-term assignments and offer backup assistance to other legal support team members as needed
  • Stay current on court rules, filing procedures, and litigation support practices while contributing to departmental initiatives and other assigned projects
What we offer
What we offer
  • Medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Legal Secretary

We are seeking a detail-oriented and professional Legal Secretary to provide adm...
Location
Location
United States , Syracuse
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2+ years of legal administrative or legal secretary experience preferred
  • Familiarity with legal terminology, procedures, and court systems
  • Experience with e-filing in [state/federal courts, as applicable]
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Office Suite (Word, Outlook, Excel)
  • Excellent attention to detail and organizational skills
  • Ability to manage multiple priorities and meet deadlines
Job Responsibility
Job Responsibility
  • Prepare, proofread, and format legal documents, correspondence, and reports
  • File legal documents with courts (e-filing and/or physical filing)
  • Manage attorney calendars, schedule meetings, court dates, and deadlines
  • Maintain and organize case files and legal records
  • Answer phones, screen calls, and communicate with clients professionally
  • Coordinate meetings, depositions, and client appointments
  • Track deadlines and ensure compliance with court requirements
  • Assist with billing, time entry, and expense tracking as needed
  • Perform general administrative duties such as filing, copying, and data entry
Read More
Arrow Right

Legal Secretary

We are looking for an experienced Legal Secretary to support a busy commercial l...
Location
Location
United States , San Francisco
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 5 years of experience in a Legal Secretary role supporting commercial litigation matters
  • Strong hands-on experience with electronic filing in both state and federal courts is required
  • Demonstrated ability to work effectively in a sophisticated, high-volume litigation setting
  • Proven skill in managing calendars and coordinating deadlines for multiple active cases
  • Experience preparing court-related documents with a high degree of accuracy and attention to detail
  • Ability to work independently, show sound judgment, and proactively manage assigned responsibilities
  • Proficiency in dictation, document editing, and general litigation support tasks
Job Responsibility
Job Responsibility
  • Prepare, review, and submit court filings in state and federal courts, ensuring all documents meet procedural rules and deadlines
  • Maintain complex litigation calendars by tracking hearings, filing dates, court appearances, and other case-related milestones
  • Support attorneys with document preparation, revisions, formatting, and transcription from dictated material as needed
  • Coordinate case materials, correspondence, and legal records so files remain organized, current, and readily accessible
  • Monitor multiple active matters at once and adjust priorities quickly to meet urgent deadlines in a fast-paced practice
  • Communicate with attorneys, court personnel, and internal teams to facilitate efficient handling of litigation matters
  • Take ownership of assigned work by anticipating needs, following through on deliverables, and helping keep matters on schedule
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Legal Secretary

A well-established and highly regarded law firm is seeking an experienced Legal ...
Location
Location
United Kingdom , Leicester
Salary
Salary:
28000.00 - 30000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous Legal Secretary experience is essential
  • Family Law experience is preferred
  • Excellent attention to detail and organisational skills
  • Strong typing and administrative abilities
  • Able to thrive in a busy environment where priorities can change quickly
  • Professional, resilient and confident in dealing with sensitive matters
  • Experience using DPS and Microsoft Office 365 would be advantageous
Job Responsibility
Job Responsibility
  • Providing comprehensive secretarial support to a Family Law Fee Earner
  • Preparing legal documents and correspondence
  • Managing diaries, appointments and court deadlines
  • Liaising with clients, courts and third parties
  • Maintaining accurate records and case files
  • Supporting the smooth running of a busy caseload
What we offer
What we offer
  • Company pension scheme
  • 20 days annual leave plus 3 days at Christmas
  • Holiday entitlement increases with service up to 25 days
  • Friendly, supportive working environment
  • Long-term stability with a respected local firm
Read More
Arrow Right

Legal Secretary

We are looking for a Legal Secretary to support a busy litigation practice. This...
Location
Location
United States , Walnut Creek
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrated experience working as a Legal Secretary or in a similar litigation support role
  • Strong knowledge of state and federal e-filing procedures and court filing requirements
  • Proven ability to manage legal calendaring with close attention to deadlines and scheduling details
  • Advanced document formatting skills for pleadings, correspondence, and other legal materials
  • Experience drafting or preparing initial legal documents for attorney review
  • Ability to work on-site in Walnut Creek, California
  • Strong organizational skills with the ability to look ahead, prioritize work, and manage multiple active matters effectively
Job Responsibility
Job Responsibility
  • Prepare, revise, and format legal documents, pleadings, and correspondence to meet court and attorney specifications
  • Handle state and federal court e-filings accurately and within required deadlines
  • Maintain attorney calendars by tracking hearings, filing dates, depositions, and other case-related deadlines
  • Draft initial versions of pleadings and related documents using prior case materials and established templates for attorney review
  • Coordinate with court reporters and other legal service providers to support upcoming case activity
  • Monitor active matters proactively, anticipate upcoming deliverables, and help keep litigation workflow on schedule
  • Provide dependable administrative support to attorneys while managing multiple priorities throughout the workday
What we offer
What we offer
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Legal Secretary

We are seeking a part-time Legal Secretary to support a retiring attorney with a...
Location
Location
United States , Lafayette
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience as a Legal Secretary or in legal administrative support
  • Experience working with trusts, estate planning, or related legal documents preferred
  • Strong ability to pull, organize, and consolidate language from multiple legal documents
  • Proficiency in document formatting, proofreading, and preparing professional legal drafts
  • Strong attention to detail and organizational skills
  • Ability to handle confidential and sensitive information with discretion
  • Able to work independently and manage a flexible, part-time schedule
  • Availability for approximately 4–5 hours per week, 2 days per week, through at least September
  • Open to candidates located in Delaware
  • ties to New Orleans or Chicago also acceptable
Job Responsibility
Job Responsibility
  • Assist with organizing and preparing trust-related legal documents
  • help place remaining assets into a consolidated trust structure
  • pull relevant paragraphs from each trust and format the final document in a professional and organized manner
What we offer
What we offer
  • Medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Parttime
Read More
Arrow Right