Legal Secretary

• Manage attorney calendars and deadline tracking systems to ensure hearings, filings, meetings, and case milestones are scheduled accurately and completed on time
• Coordinate appointments and legal proceedings with clients, expert witnesses, opposing counsel, co-counsel, and court personnel while maintaining a high level of professionalism
• Review incoming mail and case materials, route items for attorney attention, and update records so time-sensitive matters are properly indexed and calendared
• Draft, format, and finalize correspondence, memoranda, pleadings, discovery materials, and trial-related documents based on dictation, handwritten notes, and draft content
• Organize and maintain confidential electronic case files, making sure documentation is complete, accessible, and updated to reflect ongoing activity
• Prepare and submit court filings, including discovery, pre-trial, and trial documents, in compliance with applicable filing rules and procedural requirements
• Support all phases of discovery by arranging schedules, tracking deadlines, and coordinating related activities for matters involving both plaintiffs and defendants
• Provide dependable secretarial coverage for short-term and long-term assignments and offer backup assistance to other legal support team members as needed
• Stay current on court rules, filing procedures, and litigation support practices while contributing to departmental initiatives and other assigned projects

• At least 5 years of legal secretarial experience, including substantial work in defense litigation environments
• Recent hands-on experience supporting California civil litigation matters
• Demonstrated background in trial preparation, including assembling and managing documents for hearings and trial proceedings
• Strong working knowledge of court filing processes, including e-filing and preparation of court-ready legal documents
• Proven ability to manage complex calendars, track deadlines, and coordinate multiple priorities with minimal supervision
• Proficiency in Microsoft Word and familiarity with case management or document management systems
• Excellent organizational, written, and verbal communication skills
• Typing speed of 70 words per minute or higher preferred

Typing speed of 70 words per minute or higher

• Medical
• vision
• dental
• life and disability insurance
• 401(k) plan