Legal Secretary

• Draft, revise, and proofread legal and non-legal documents, including correspondence, pleadings, memoranda, and presentations
• Format court filings in compliance with local, state, and federal rules, and prepare tables of authorities and contents using specialized software
• File legal documents with courts and administrative bodies, including managing electronic submissions as required
• Coordinate service of subpoenas and pleadings, ensuring timely delivery and proper procedures
• Organize case files, binders, and other legal materials in collaboration with the Records Department
• Schedule and manage meetings, teleconferences, travel arrangements, and firm-wide calendars
• Track and manage multiple projects while maintaining accuracy and meeting deadlines
• Input attorneys’ billable hours and facilitate timely review of billing statements
• Proofread documents for grammar, formatting, and compliance errors, ensuring high-quality outputs
• Provide backup support during absences and assist attorneys with business development initiatives

• High school diploma required
• Bachelor’s degree preferred
• Minimum of five years of civil litigation experience, including discovery and motion practice
• Familiarity with California state and federal court procedures
• appellate experience is a plus
• Proficiency in Microsoft Office 365, Adobe, and legal software such as iManage and Best Authority
• Exceptional organizational skills and attention to detail, especially with grammar and formatting
• Ability to manage multiple tasks under pressure in a deadline-driven environment
• Strong customer service and communication skills, with a proactive and collaborative mindset
• Experience with e-filing, calendar management, dictation, and document formatting tools such as tables of contents

Appellate experience

• Health insurance
• Paid time off
• Retirement savings plans
• Medical, vision, dental, and life and disability insurance
• Eligibility to enroll in company 401(k) plan