CrawlJobs Logo
Robert Half Logo Robert Half · IT - Administration

Legal Secretary

United States, Walnut Creek Employment contract, Contract work · Job Posted May 27, 2026
Apply Position
Job Link Share

Job Description

We are looking for an experienced Legal Secretary to provide remote litigation support for a legal team based in California. This long-term contract position requires someone who can manage work for several attorneys simultaneously while maintaining accuracy, responsiveness, and strong attention to detail. The ideal candidate will bring a solid background in litigation support, document preparation, court filing procedures, and deadline coordination within insurance and employment defense matters.

Job Responsibility

  • Provide day-to-day litigation support to multiple attorneys, helping balance priorities across active matters and deadlines
  • Prepare, revise, and finalize legal documents with careful attention to formatting, consistency, and court-specific requirements
  • Submit pleadings and other case materials through state and federal e-filing systems in a timely and accurate manner
  • Maintain attorney calendars by tracking hearings, filing deadlines, meetings, and other case-related commitments
  • Transcribe and process dictated content into legal correspondence, pleadings, and internal documents
  • Coordinate document handling and case support for matters involving insurance defense and employment defense work
  • Review filings and supporting materials before submission to help ensure completeness, proper formatting, and procedural compliance

Requirements

  • Prior experience working as a Legal Secretary in a litigation-focused legal environment
  • Demonstrated ability to support multiple attorneys at the same time while staying organized and deadline-driven
  • Hands-on experience with state and federal court e-filing procedures
  • Strong skills in legal document formatting, proofreading, and preparation
  • Proficiency in calendar management for court dates, deadlines, and attorney schedules
  • Experience working with dictation and converting audio or notes into accurate legal documents
  • Background supporting insurance defense and employment defense matters is required
  • All applicants applying for U.S. job openings must be legally authorized to work in the United States

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Legal Secretary

8 matching positions

Legal Secretary

We are looking for an experienced Legal Secretary to support a busy legal team i...
Location
Location
United States , Oakland
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 3 years of experience working as a litigation legal secretary or in a closely related legal support role
  • Demonstrated experience with electronic filing processes and court submission requirements
  • Strong ability to manage calendars manually and monitor multiple deadlines with precision
  • Familiarity with conflict check procedures in a legal environment
  • Experience preparing tables of authorities and tables of contents for legal documents
  • Excellent written communication, proofreading, and document formatting skills
Job Responsibility
Job Responsibility
  • Prepare and submit electronic court filings in a timely manner while ensuring compliance with jurisdictional rules and formatting standards
  • Maintain attorneys’ schedules through careful manual calendaring of hearings, filings, deadlines, and other case-related events
  • Conduct conflict checks and help verify that new matters are cleared according to firm procedures before work begins
  • Create, revise, and finalize tables of authorities and tables of contents for legal filings and other formal documents
  • Support the drafting, editing, formatting, and proofreading of litigation materials to ensure accuracy and quality
  • Coordinate with attorneys and legal staff to keep case files organized and help track important procedural deadlines
  • Assist with general administrative and secretarial duties that contribute to the efficient operation of the legal team
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Legal Secretary

Our client is looking for a Legal Secretary. A leader in their field. The hiring...
Location
Location
United Kingdom , Kirkcaldy
Salary
Salary:
28000.00 - 35000.00 GBP / Year
michaelpage.co.uk Logo
Michael Page
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in a secretarial or administrative role within the professional services industry
  • Proficiency in using legal software and Microsoft Office Suite
  • Strong organisational and multitasking abilities
  • Excellent communication skills, both written and verbal
  • Attention to detail and a high level of accuracy in work
  • A proactive approach to problem-solving and task management
  • Knowledge of legal terminology and procedures is advantageous
Job Responsibility
Job Responsibility
  • Prepare, edit, and format legal documents with accuracy and efficiency
  • Manage diaries, schedule appointments, and coordinate meetings for legal professionals
  • Maintain and organise client files, ensuring confidentiality at all times
  • Handle incoming correspondence, including emails and phone calls, and respond promptly
  • Assist in billing processes by preparing invoices and tracking payments
  • Conduct basic legal research to support case preparation
  • Ensure compliance with legal and organisational policies in all administrative tasks
  • Provide general office support to ensure smooth daily operations in Kirkcaldy
What we offer
What we offer
  • Competitive salary
  • Permanent contract offering job security
  • Opportunities to work within a reputable professional services firm in Kirkcaldy
  • A supportive and professional working environment
  • Fulltime
Read More
Arrow Right

Legal Secretary

We are looking for a detail-oriented Legal Secretary to provide hands-on trial s...
Location
Location
United States , Chicago
Salary
Salary:
25.00 - 30.00 USD / Hour
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 2 years of experience in a Legal Secretary role or a closely related legal support position
  • Demonstrated background providing trial support in a litigation environment
  • Working knowledge of jury selection processes and jury instruction support
  • Experience with e-filing and court filing procedures
  • Strong calendar management skills with the ability to track multiple deadlines and events
  • Proficiency in handling dictation and preparing high-quality legal documents
  • Ability to work on-site in Chicago, Illinois for the duration of the contract assignment
  • Strong organizational skills and the ability to work effectively alongside attorneys in a fast-paced trial setting
Job Responsibility
Job Responsibility
  • Partner closely with trial counsel to keep case materials organized and accessible throughout all phases of courtroom preparation and proceedings
  • Provide direct support during jury selection in state court, helping coordinate documents, schedules, and attorney needs in real time
  • Attend jury instruction conferences and assist with the preparation, tracking, and management of instruction-related materials
  • Manage court filing activities, including electronic submissions, to ensure documents are filed accurately and on time
  • Maintain calendars for hearings, trial events, and key deadlines so the legal team stays aligned on priorities
  • Prepare dictated correspondence, notes, and legal documents with a high level of accuracy and professionalism
  • Support daily trial logistics for a wrongful death case involving multiple parties, helping the attorney stay focused on courtroom strategy
  • Monitor case activity and keep materials current so proceedings continue efficiently without unnecessary delays or document issues
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Legal Secretary

We are looking for a Legal Secretary to join a law firm in Austin, Texas and pro...
Location
Location
United States , Austin
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1-2 years of experience in a legal support, administrative, or office-based role
  • Interest in building a career within a litigation-focused legal environment
  • Exposure to court processes, filing practices, or litigation deadlines is preferred but not mandatory
  • Working knowledge of Microsoft Word, Outlook, Excel, and Adobe Acrobat
  • Strong organizational ability with careful attention to accuracy and detail
  • Clear, dependable, and detail-focused communication skills
  • Ability to manage multiple priorities effectively in a deadline-driven setting
  • Availability to work onsite five days per week in Austin, Texas and start immediately
Job Responsibility
Job Responsibility
  • Draft, revise, and carefully review legal correspondence and case-related documents before attorney submission
  • Assist attorneys with assembling filings, motions, briefs, and supporting materials for active litigation matters
  • Handle electronic court submissions for state and federal matters while monitoring procedural rules and filing deadlines
  • Maintain orderly paper and digital case records so documents can be retrieved quickly and accurately
  • Communicate with clients, court personnel, and opposing counsel in a clear and detail-oriented manner
  • Support document review and case organization through litigation platforms such as Everlaw
  • Track critical dates and help manage attorney calendars, including hearings, deadlines, and other case milestones
  • Complete administrative support tasks such as scanning, filing, document routing, and general office coordination
  • Provide daily operational assistance to attorneys and legal staff to help keep litigation matters moving efficiently
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Legal Secretary

We are looking for a highly organized Legal Secretary to support attorneys handl...
Location
Location
United States , San Jose
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 5 years of experience in a Legal Secretary role, with substantial support provided to attorneys in litigation-focused practices
  • Strong working knowledge of filing and formatting requirements for both federal and state court matters, including briefs and trial-related submissions
  • Hands-on experience with electronic filing, court docket access, and calendaring tools such as PACER, Law Toolbox, and comparable litigation support platforms
  • Proficiency with Microsoft Office applications, Adobe Acrobat Pro, Outlook, LexisNexis, transcript management tools, and electronic discovery databases
  • Background supporting civil, commercial, or complex business litigation matters in a fast-paced legal setting
  • Excellent attention to detail, sound organizational skills, and the ability to manage competing priorities under strict deadlines
  • Clear written and verbal communication skills, with the professionalism needed to interact effectively with attorneys, court personnel, and internal teams
Job Responsibility
Job Responsibility
  • Prepare, format, proofread, and file legal documents for matters in federal and state courts, ensuring compliance with applicable procedural and court-specific rules
  • Maintain attorney calendars by tracking hearings, filing deadlines, trials, and other case milestones, and proactively communicate upcoming commitments
  • Submit documents through electronic filing platforms and court systems, including services commonly used for litigation support and court submissions
  • Support litigation workflow by organizing case materials, managing transcripts, and maintaining orderly electronic and physical records
  • Coordinate attorney dictation, correspondence, and document revisions while producing high-quality work product under tight timelines
  • Assist with trial preparation by assembling binders, exhibits, briefs, and supporting materials needed for hearings and courtroom proceedings
  • Use legal research and practice support tools to help attorneys access case information, filings, and related litigation documents
  • Work across multiple active matters at once, prioritizing urgent requests and adjusting quickly to shifting deadlines and attorney needs
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
  • Free online training
Read More
Arrow Right

Legal Secretary

We are looking for a dependable Legal Secretary to provide support to a reputabl...
Location
Location
United States , Walnut Creek
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 3 years of recent experience in a legal secretary role within a law firm or comparable legal environment
  • Practical knowledge of civil litigation procedures and documentation, including pleadings, motion practice, discovery, and court-related correspondence
  • Demonstrated ability to handle both e-filing and conventional filing processes in state and federal courts
  • Proficiency with Microsoft Office 365 and strong working ability with PDF creation and editing tools
  • Experience using a document management platform such as iManage/FileSite or a similar system
  • Excellent organizational, interpersonal, and time-management skills, with the ability to support multiple professionals effectively
  • Capacity to adjust quickly to different practice styles, priorities, and deadlines while maintaining a high level of accuracy and professionalism
  • Familiarity with workflow software such as FormsWorkflow or a comparable program is preferred
Job Responsibility
Job Responsibility
  • Provide floating legal secretarial coverage for attorneys and practice teams by stepping in during absences and assisting with high-volume assignments across multiple legal areas
  • Prepare, format, revise, and finalize a wide range of legal documents, including pleadings, briefs, discovery materials, correspondence, and other case-related filings
  • Coordinate court filings in state and federal venues, including electronic submissions and traditional filing methods, while ensuring compliance with procedural rules and deadlines
  • Manage calendars, track critical dates, and support scheduling needs for matters, meetings, hearings, and other time-sensitive activities
  • Transcribe, edit, and organize dictated or drafted content into well-prepared legal documents and communications
  • Create, combine, and update PDF files and maintain accurate electronic records within the firm’s document management systems
  • Work closely with attorneys and legal support staff to deliver overflow assistance and maintain seamless coverage across practice groups
  • Adapt to varying attorney preferences, shifting priorities, and daily workload changes while maintaining consistency and high-quality service
What we offer
What we offer
  • medical insurance
  • vision insurance
  • dental insurance
  • life insurance
  • disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Legal Secretary

We’re seeking a seasoned legal secretary with litigation experience for a contra...
Location
Location
United States , San Jose
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years of experience supporting attorneys in state and federal court litigation matters
  • Strong knowledge of court rules, procedures, and formatting requirements, including motion and trial filings
  • Extensive experience with calendaring, deadline tracking, and electronic filing systems such as ECF, PACER, OneLegal, First Legal, or similar platforms
  • Proficiency with Adobe Acrobat Pro, Microsoft Word, Outlook, Excel, and PowerPoint
  • Experience using litigation support tools including Law Toolbox, Lexis, transcript management software, and electronic discovery databases
  • Highly organized with the ability to manage competing priorities and tight deadlines
  • Strong written and verbal communication skills
  • Comfortable working in a high-volume, deadline-driven setting
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan
Read More
Arrow Right

Legal Secretary

A well-established and highly regarded law firm is seeking an experienced Legal ...
Location
Location
United Kingdom , Leicester
Salary
Salary:
30000.00 - 32000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous Legal Secretary experience is essential
  • Family Law experience is preferred
  • Excellent attention to detail and organisational skills
  • Strong typing and administrative abilities
  • Able to thrive in a busy environment where priorities can change quickly
  • Professional, resilient and confident in dealing with sensitive matters
  • Experience using DPS and Microsoft Office 365 would be advantageous
Job Responsibility
Job Responsibility
  • Providing comprehensive secretarial support to a Family Law Fee Earner
  • Preparing legal documents and correspondence
  • Managing diaries, appointments and court deadlines
  • Liaising with clients, courts and third parties
  • Maintaining accurate records and case files
  • Supporting the smooth running of a busy caseload
What we offer
What we offer
  • Company pension scheme
  • 20 days annual leave plus 3 days at Christmas
  • Holiday entitlement increases with service up to 25 days
  • Friendly, supportive working environment
  • Long-term stability with a respected local firm
Read More
Arrow Right