Legal Secretary

• Draft and format legal documents, including correspondence, reports, pleadings, and memoranda, using word processing software
• File legal documents electronically and physically with district and federal courts, as well as administrative agencies, ensuring compliance with rules and deadlines
• Manage schedules and deadlines by maintaining calendar and docket systems, sending reminders, and organizing appointments
• Handle incoming phone calls, take detailed messages, and route calls appropriately
• Coordinate outgoing mail and deliveries to ensure timely distribution
• Organize and maintain client files, ensuring all documents are appropriately indexed and accessible
• Assist with travel arrangements, including booking flights, accommodations, and other logistics
• Conduct research on state and federal court rules and procedures as needed
• Train new team members on office procedures and specialized software
• Communicate with courts, clients, co-counsel, opposing counsel, and arbitrators to schedule hearings, arbitrations, and other events

• A minimum of 3 years of experience handling litigation matters
• Proficiency in Microsoft Office tools, including Word, and familiarity with legal templates and formatting
• Strong knowledge of e-filing processes for district and federal courts, as well as administrative agencies
• Excellent multitasking skills, especially under pressure and tight deadlines
• Ability to compose detailed and accurate correspondence and proofread documents for grammar, punctuation, and spelling
• Familiarity with creating tables of contents, trial exhibits, and other legal documentation
• Competence in managing calendars and scheduling appointments
• Physical ability to handle packages weighing up to 20 pounds and access items stored on high shelves

labor and employment experience

• medical, vision, dental, and life and disability insurance
• company 401(k) plan