Legal Secretary

• Prepare, amend, and format legal documents including leases, missives, disposition, standard securities, and other property-related agreements
• Use digital dictation and case management systems to produce documents accurately and efficiently
• Prepare Land Register and Registers of Scotland documentation
• Organise diaries, schedule meetings, and arrange property searches or reports
• Maintain accurate filing systems - both electronic and paper
• Assist with the opening, closing, and archiving of files in line with firm procedures
• Liaise professionally with clients, estate agents, surveyors, and other solicitors
• Handle telephone and email enquiries, providing updates or passing messages as appropriate
• Draft routine correspondence and handle client communications in a timely and courteous manner
• Support the completion process for sales, purchases, leases, and developments
• Request and collate title deeds, reports, consents, and planning documentation
• Manage submission of Land and Buildings Transaction Tax (LBTT) returns and online registration with Registers of Scotland
• Ensure compliance with Law Society of Scotland regulations and firm policies
• Maintain confidentiality and data protection standards at all times
• Monitor key dates and deadlines, ensuring solicitor actions are completed on time

• Proven experience as a legal secretary, preferably in a commercial property environment
• Familiarity with Scottish property law and procedures (especially land registration and LBTT)
• High level of proficiency in Microsoft Office and legal case management systems
• Strong attention to detail and excellent organisational skills
• Ability to prioritise workloads and work under pressure to meet deadlines
• Excellent communication skills - both written and verbal

A competitive salary and excellent environment