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Legal Secretary

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Robert Half

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Location:
United States , Oakland

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Category:
Legal

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Contract Type:
Not provided

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Salary:

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Job Description:

Our client, a plaintiff-side personal injury law firm located in Oakland, is seeking an experienced Legal Secretary to join their team on a contract-to-hire basis. This opportunity is best suited for someone with substantial, hands-on personal injury experience who is looking for a long-term role and the opportunity to grow with a collaborative and fast-paced plaintiff-side practice.

Job Responsibility:

  • Provide high-level administrative and litigation support to plaintiff personal injury attorneys
  • Draft, revise, proofread, and format legal correspondence, pleadings, discovery, and other litigation documents
  • Prepare and file documents in California state courts, including e-filing and service processing
  • Manage attorney calendars, court deadlines, statutes of limitations, hearings, depositions, and trial dates
  • Coordinate and track discovery, including Form Interrogatories, Special Interrogatories, Requests for Production, and Requests for Admission
  • Request, follow up on, organize, and maintain medical records, billing, and lien documentation
  • Manage case files throughout the full personal injury lifecycle—from pre-litigation through litigation, settlement, or trial
  • Assist with deposition and trial preparation, including scheduling, exhibit organization, and trial binders
  • Support settlement-related tasks, including drafting demand packages, tracking liens, preparing release documentation, and coordinating disbursements
  • Serve as a professional point of contact with clients, courts, experts, medical providers, and opposing counsel

Requirements:

  • Significant prior experience as a Legal Secretary in a plaintiff-side personal injury practice (plaintiff experience required)
  • Strong understanding of California civil litigation procedures as they apply to personal injury matters
  • Hands-on experience managing discovery, medical records, and PI-specific case documentation
  • Familiarity with personal injury timelines, treatment tracking, liens, and settlement processes
  • Ability to manage a high-volume caseload in a fast-paced, deadline-driven environment
  • Exceptional organizational skills and attention to detail
  • Professional, client-facing written and verbal communication skills
  • Proficiency with Microsoft Office and legal case management systems
  • Proven interest in long-term stability and building a lasting role within a firm
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
April 11, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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