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Legal Secretary

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Philadelphia

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Category:
Legal

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Contract Type:
Not provided

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Salary:

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Job Description:

We are looking for a Legal Secretary to support a fast-paced commercial litigation practice in Philadelphia, Pennsylvania. This Long-term Contract position is ideal for a detail-oriented candidate who can manage competing priorities, produce high-quality legal documents, and provide dependable administrative support from day one. The right candidate will be comfortable working in a high-volume law firm environment and confident handling scheduling, document preparation, and court-related filings.

Job Responsibility:

  • Coordinate attorney calendars, schedule meetings, and track court dates, deadlines, and other case-related commitments
  • Prepare, revise, proofread, and format legal correspondence, pleadings, briefs, and other litigation documents with a high level of accuracy
  • Assist with electronic filing activities in various courts and help maintain organized case records and supporting documentation
  • Manage administrative workflows for active matters, including document routing, dictation support, and general file maintenance
  • Use Microsoft Word extensively to create and edit complex legal documents that meet firm and court standards
  • Support legal staff in a demanding practice by prioritizing urgent requests and maintaining steady productivity under pressure
  • Work with legal research and document management tools, including LexisNexis and other firm systems, to support matter organization and information access
  • Contribute to billing-related and office support tasks as needed to help keep daily operations running smoothly

Requirements:

  • At least 3-5 years of experience as a Legal Secretary, with a strong background in civil litigation
  • Prior success in a busy law firm setting with the ability to adapt quickly and manage a substantial workload
  • Advanced proficiency in Microsoft Word and strong working knowledge of Microsoft Office applications, including Outlook and Excel
  • Experience handling calendaring and coordinating deadlines in a legal environment
  • Familiarity with document editing, proofreading, and preparing court-related filings
  • Ability to work accurately, stay organized, and communicate effectively with attorneys and internal staff

Nice to have:

  • Experience with iManage and SharePoint is highly preferred
  • Knowledge of billing functions, briefing support, and legal documentation processes is a plus
What we offer:
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 13, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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