CrawlJobs Logo
Robert Half Logo Robert Half · Legal

Legal Secretary

United States, Redwood City Employment contract · Job Posted June 09, 2026
Apply Position
Job Link Share

Job Description

We are looking for a detail-oriented Legal Secretary to support litigation matters in Redwood City, California. This role focuses on preparing court-ready documents, coordinating filings, and maintaining organized case materials while working closely with attorneys, paralegals, and litigation support colleagues. The ideal candidate brings strong knowledge of filing procedures, excellent document formatting skills, and the ability to manage deadlines in a fast-paced legal environment.

Job Responsibility

  • Draft, revise, proofread, and finalize litigation documents such as motions, briefs, and related court submissions before filing
  • Produce accurate tables of contents and tables of authorities, and apply advanced formatting tools to ensure consistency across legal documents
  • Prepare final filing sets in PDF format, including bookmarking, pagination, and layout adjustments that meet court submission requirements
  • Partner with paralegals and legal team members to assemble exhibits, appendices, and supporting records for filings and case materials
  • Monitor applicable court rules, filing procedures, and judge-specific requirements to help maintain compliance across matters
  • Keep case information records current by updating deadlines, court details, captions, and service lists with accuracy
  • Manage the storage and organization of draft and final documents within litigation document management systems while preserving accessibility and security
  • Support shared litigation workflows by responding to team assignments, assisting with filing requests, and helping coordinate coverage for urgent or after-hours submissions
  • Follow established litigation support procedures and practice guidelines to promote consistency, quality, and compliance in daily work

Requirements

  • Prior experience as a Legal Secretary or in a comparable litigation support role within a law firm or legal department
  • Hands-on experience with e-filing in local, state, and federal courts
  • Strong background in civil litigation, including commercial or complex commercial matters
  • Advanced proficiency in formatting legal documents, including tables of contents and tables of authorities
  • Working knowledge of court filing rules, docket management, and deadline tracking
  • Ability to manage calendars, organize multiple priorities, and deliver accurate work under tight timelines
  • Strong written communication, proofreading, and document quality control skills
  • Proficiency with legal document software and PDF editing tools used for court-ready filings

What we offer

  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Legal Secretary

8 matching positions

New

Legal Secretary

A well-established and highly regarded law firm is seeking an experienced Legal ...
Location
Location
United Kingdom , Leicester
Salary
Salary:
29000.00 - 30000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous Legal Secretary experience is essential
  • Family Law experience is preferred
  • Excellent attention to detail and organisational skills
  • Strong typing and administrative abilities
  • Able to thrive in a busy environment where priorities can change quickly
  • Professional, resilient and confident in dealing with sensitive matters
  • Experience using DPS and Microsoft Office 365 would be advantageous
Job Responsibility
Job Responsibility
  • Providing comprehensive secretarial support to a Family Law Fee Earner
  • Preparing legal documents and correspondence
  • Managing diaries, appointments and court deadlines
  • Liaising with clients, courts and third parties
  • Maintaining accurate records and case files
  • Supporting the smooth running of a busy caseload
What we offer
What we offer
  • Company pension scheme
  • 20 days annual leave plus 3 days at Christmas
  • Holiday entitlement increases with service up to 25 days
  • Friendly, supportive working environment
  • Long-term stability with a respected local firm
Read More
Arrow Right
New

Legal Secretary

We are seeking an experienced Legal Secretary with strong expertise in bankruptc...
Location
Location
United States , Sacramento
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 5+ years of Legal Secretary experience in a law firm environment
  • Strong bankruptcy experience required – working knowledge of Chapter 7, 11, and 13 cases
  • Heavy litigation experience required – civil litigation support in state and federal courts
  • Proficiency with legal software and systems (e.g., CaseText, Westlaw, PACER, e-filing platforms, Microsoft Office Suite – Word, Excel, Outlook)
  • Excellent typing speed and accuracy (70+ WPM preferred)
  • Organizational skills and ability to manage multiple deadlines in a high-volume practice
  • Strong written and verbal communication skills with a professional demeanor
  • High level of discretion and ability to handle sensitive/confidential information
Job Responsibility
Job Responsibility
  • Provide comprehensive administrative support to attorneys specializing in bankruptcy and litigation
  • Prepare, format, and file legal documents including pleadings, motions, discovery requests, bankruptcy petitions, schedules, proofs of claim, and court filings (both state and federal courts)
  • Manage bankruptcy-specific tasks such as creditor matrices, 341 meetings, adversary proceedings, and compliance with U.S. Bankruptcy Court requirements
  • Handle heavy litigation support including e-filing, document management, trial preparation, exhibit lists, and deposition coordination
  • Maintain and organize case files, calendars, deadlines, and tickler systems with strict attention to court-imposed timelines
  • Schedule meetings, court appearances, depositions, and conference calls
  • Draft routine correspondence, client communications, and attorney memos
  • Track and manage billable time entries, expense reports, and client invoicing
  • Serve as liaison between clients, opposing counsel, court personnel, and internal teams
  • Perform general office duties including scanning, copying, mail distribution, and supply management
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan
Read More
Arrow Right

Legal Secretary

We are looking for a Legal Secretary to support a busy litigation practice. This...
Location
Location
United States , Walnut Creek
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience working as a Legal Secretary in a litigation environment
  • Demonstrated ability to support multiple attorneys at the same time in a fast-paced legal setting
  • Hands-on experience with electronic filing procedures for both state and federal courts
  • Strong skills in legal document formatting, proofreading, and preparing court-related materials
  • Solid calendar management skills with the ability to track deadlines accurately
  • Experience supporting insurance defense and employment defense cases
  • Proficiency in dictation and converting spoken content into accurate written documents
Job Responsibility
Job Responsibility
  • Provide day-to-day litigation support to multiple attorneys, helping balance competing priorities across active matters
  • Prepare, revise, and format legal documents, correspondence, pleadings, and other case-related materials with close attention to detail
  • Handle electronic filing submissions in both state and federal courts, ensuring documents meet court rules and filing deadlines
  • Maintain attorney calendars by tracking hearings, court dates, case deadlines, and other time-sensitive commitments
  • Support insurance defense and employment defense matters by organizing files, monitoring case activity, and assisting with procedural requirements
  • Transcribe and process dictated content into legal documents and communications
  • Coordinate court filing logistics, confirm submission status, and address filing-related issues as they arise
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Legal Secretary

We are pleased to be recruiting for an excellent opportunity for a Legal Secreta...
Location
Location
United Kingdom , Reading
Salary
Salary:
25000.00 - 27000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2+ years' experience in a secretarial or administrative role
  • Previous experience working within a legal environment
  • Ability to work effectively both independently and as part of a team
  • Excellent interpersonal and communication skills (verbal and written)
  • Strong organisational and prioritisation skills
  • High attention to detail with the ability to use initiative
  • Proven ability to manage a high workload within a busy team environment
  • Proficient in Microsoft Outlook, Word, PowerPoint, and Excel
  • Experience handling financial matters and client account queries
  • Experience within Employment law (advantageous but not essential)
Job Responsibility
Job Responsibility
  • Producing accurate documentation, reports, and correspondence in line with standard office practices and precedents
  • Providing full secretarial support to the team and assisting with administrative tasks as required
  • Managing fee earners' diaries and coordinating meeting logistics
  • Inserting and updating key court dates
  • Handling general administration, including filing, answering calls, and following up via phone or email on behalf of fee earners
  • Proofreading and formatting presentations
  • Preparing billing guides and timecards
  • Issuing invoices and liaising with clients regarding any queries
  • Creating and maintaining spreadsheets to support invoicing, time modifications, and disbursement tracking
  • Monitoring the debtors list and arranging payments to third-party suppliers as required
  • Fulltime
Read More
Arrow Right
New

Legal Secretary

Are you an experienced Legal Secretary seeking a new Permanent position? If so, ...
Location
Location
United Kingdom , Folkestone
Salary
Salary:
26000.00 - 28000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience as a Legal Secretary
  • Proficient in audio typing
  • Strong organisational skills with the ability to manage multiple tasks and prioritise effectively
  • Familiarity with invoicing procedures and file management
Job Responsibility
Job Responsibility
  • Provide comprehensive administrative support to fee earners
  • Perform accurate audio typing using BigHand
  • Answer incoming calls professionally and direct them to the appropriate individuals
  • Maintain and organise diaries for fee earners, ensuring appointments and deadlines are effectively managed
  • Keep filing systems up to date, ensuring documents are properly labelled, stored, and easily retrievable
  • Update the case management system with relevant information and ensure data accuracy
  • Assist fee earners with invoicing, ensuring billing is accurate and timely
  • Help with file opening and closing procedures, ensuring all required documentation is obtained and filed correctly
What we offer
What we offer
  • 25 days annual leave
  • private health care after a qualifying period
  • bonus scheme
  • £500 a year for a parking permit
  • Fulltime
Read More
Arrow Right
New

Legal Secretary

We are looking for an experienced Legal Secretary to support a busy litigation p...
Location
Location
United States , San Francisco
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 5 years of experience in a legal secretarial or litigation support role
  • Working knowledge of state and federal court rules, filing procedures, and calendaring requirements
  • Proven ability to complete e-filings independently and accurately in compliance with court standards
  • Strong document formatting and word processing skills, including preparation of tables of contents and tables of authorities
  • Excellent written and verbal communication skills with a detail-oriented approach to internal and external interactions
  • Strong organizational skills with the ability to manage multiple priorities and meet deadlines under pressure
  • Ability to work effectively in a collaborative team environment
  • experience supporting corporate attorneys is a plus
Job Responsibility
Job Responsibility
  • Support litigation attorneys with day-to-day administrative and case-related tasks, ensuring matters move forward efficiently
  • Prepare, revise, and proofread legal correspondence, memoranda, pleadings, and other case documents with a high level of accuracy
  • Manage court submissions, including electronic filings, while following applicable filing procedures and deadlines
  • Organize meetings, depositions, and client communications by coordinating schedules, materials, and logistics
  • Maintain attorney calendars and track important dates, deadlines, and court appearances
  • Partner with internal teams to assist with the intake and closing of legal matters, including records and conflict-related coordination
  • Enter, review, and update attorney time records as needed to support accurate billing and reporting
  • Provide additional administrative assistance as business needs require within the litigation team
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Legal Secretary

A well-established commercial law firm is seeking a Legal Secretary to join thei...
Location
Location
United Kingdom , Manchester
Salary
Salary:
28000.00 - 32000.00 GBP / Year
https://brandonjames.co.uk Logo
Brandon James
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience within a law firm environment
  • Strong organisational and communication skills
  • Excellent attention to detail
  • Proficiency with Microsoft Office and document management systems
  • A proactive and professional attitude
Job Responsibility
Job Responsibility
  • Diary and inbox management for fee earners
  • Preparing and formatting legal documentation
  • Organising meetings and travel arrangements
  • Opening new client files and handling compliance administration
  • Supporting billing and time recording processes
  • Liaising with clients and internal departments
What we offer
What we offer
  • Competitive salary package
  • Hybrid working opportunities
  • Friendly and supportive team environment
  • Long-term progression opportunities
  • Pension
  • Healthcare
  • Fulltime
Read More
Arrow Right

Legal Secretary

We are seeking a detail-oriented and organized Legal Secretary to join our team ...
Location
Location
United States , Sacramento
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent required
  • Associate's degree in Legal Studies, Paralegal Studies, or related field preferred
  • 4+ years of experience as a legal secretary or administrative assistant in a law firm, ideally with exposure to personal injury or litigation practice areas
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software such as Clio, Time Matters, or similar case management systems
  • Strong organizational skills with the ability to multitask in a fast-paced environment handling high-volume caseloads
  • Excellent written and verbal communication skills, with a compassionate demeanor suitable for interacting with injury victims and their families
  • Knowledge of California court procedures, e-filing systems, and basic legal terminology is a plus
  • Ability to maintain strict confidentiality and exercise discretion with sensitive client information
  • Reliable, proactive team player with a commitment to accuracy and client satisfaction
Job Responsibility
Job Responsibility
  • Manage calendars, schedule appointments, and coordinate court appearances, depositions, and client meetings for multiple attorneys
  • Prepare, file, and organize legal documents, including pleadings, motions, discovery requests, and settlement agreements related to personal injury claims
  • Handle client communications via phone, email, and in-person interactions, providing updates on case progress and gathering initial intake information for accident or injury reports
  • Conduct basic research on case details, such as medical records, accident reports, and insurance policies, to support trial preparation
  • Maintain confidential client files, ensuring compliance with legal standards and firm protocols for sensitive personal injury documentation
  • Assist with billing, expense tracking, and contingency fee calculations, while coordinating with medical providers and expert witnesses
  • Perform general office duties, including data entry, transcription of attorney notes, and preparation of correspondence for negotiations or settlements
What we offer
What we offer
  • medical benefits
  • vision benefits
  • dental benefits
  • life insurance
  • disability insurance
  • 401(k) plan
Read More
Arrow Right