Legal Secretary, Robert Half

Legal Secretary

Robert Half

Location:
United States, San Jose

Category:
Legal

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are seeking a skilled and detail-oriented Legal Secretary with experience in civil litigation to provide essential support to our attorneys. The ideal candidate will have a deep understanding of civil litigation processes, including e-filing, court calendaring, and preparing shells.

Job Responsibility:

Draft, format, and prepare shells for legal filings, correspondence, and other documents with speed and precision
Manage electronic filing (e-filing) processes for state and federal courts, ensuring compliance with all court rules and deadlines
Coordinate and maintain accurate court calendars, including deadlines, hearings, motions, and trials
Organize and maintain legal files, exhibits, and records to ensure accessibility and security
Professionally interact with clients, opposing counsel, court staff, and vendors via phone, email, and in person
Assist with general administrative duties, including scheduling meetings, managing attorney travel arrangements, and processing billing/invoices

Requirements:

Minimum of 3 years of recent legal secretary experience in civil litigation
Proficiency with e-filing systems, court calendaring software, and Microsoft Office Suite (Word, Excel, Outlook)
Exceptional organizational skills with the ability to prioritize tasks and manage multiple deadlines in a fast-paced environment
Strong attention to detail and accuracy in document preparation and calendar management
Excellent verbal and written communication skills, along with the ability to work well with attorneys and staff
High school diploma or equivalent required
associate's or bachelor’s degree preferred

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
July 12, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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