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Legal Secretary

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Irvine

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Category:
Legal

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Robert Half is looking for an experienced Legal Secretary to join a collaborative law firm in Irvine, California. This role supports attorneys across active litigation matters by managing filings, maintaining case information, coordinating deadlines, and preparing legal documents with accuracy and urgency. The position offers a team-oriented environment, strong long-term stability, and a 4/1 hybrid schedule after onboarding (typically around 30 days) is complete.

Job Responsibility:

  • Coordinate day-to-day administrative support for litigation matters, keeping case files, contact records, and service information organized and current
  • Submit court filings electronically, with a primary focus on state court procedures and filing requirements
  • Track critical dates and maintain attorney calendars to help ensure deadlines, hearings, and case milestones are met
  • Draft, format, and finalize pleadings, discovery materials, and appellate documents for filing and service
  • Support trial readiness by assembling materials, organizing exhibits, and assisting attorneys with pre-trial preparation
  • Review documents carefully for completeness, formatting, and consistency before submission or distribution
  • Use legal and office software such as Microsoft Word, Outlook, Excel, Law Toolbox, Kofax, and LexisNexis templates to complete daily work efficiently

Requirements:

  • Ideally 5 years of experience in a Legal Secretary or similar legal support role
  • Hands-on experience with electronic filing and court filing procedures
  • Strong calendaring and deadline management skills in a litigation environment
  • Ability to prepare and revise legal documents with a high level of accuracy and attention to detail
  • Proficiency with Microsoft Office applications, including Word, Outlook, and Excel
  • Comfortable supporting attorneys in a fast-paced practice with multiple active matters
  • Strong written communication, organization, and follow-through skills
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 04, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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