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Legal Secretary

United Kingdom, Epsom 30000.00 - 32000.00 GBP / Year · Job Posted April 10, 2026
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Job Description

Our client has a proud history and a modern, forward-thinking approach, they deliver high‑quality, practical and cost‑effective legal solutions for individuals, businesses and organisations. They are now recruiting an experienced Personal Assistant to join their highly regarded Private Client team. As a PA in their Private Client department, you will provide dedicated support to fee earners, enabling them to work efficiently and deliver exceptional service to our clients. You will play a key part in ensuring the smooth running of daily operations, using strong organisational skills, initiative, and professionalism. You'll be based in their Epsom office, which is due to relocate to Leatherhead in May 2026.

Job Responsibility

  • Provide PA and secretarial support to a team of Private Client solicitors/fee earners
  • Produce high‑quality correspondence and documents through audio‑typing and word processing
  • Manage filing, including opening, closing, storing and retrieving client files
  • Prepare outgoing post, copy documents and manage general administrative tasks
  • Manage diaries, meetings and appointments for fee earners
  • Prepare meeting rooms and provide client hospitality when required
  • Assist and support colleagues across the team when needed
  • Liaise professionally with clients in person and by telephone, ensuring exceptional client care
  • Maintain confidentiality at all times and operate within firm policies
  • Use the firm's case management system and complete online forms
  • Suggest and support efficiency improvements across the department

Requirements

  • At least 2 years' legal secretarial experience, ideally within Private Client
  • Fast and accurate touch typing
  • Strong IT skills across relevant software packages
  • Excellent organisation and ability to manage competing priorities
  • High accuracy and attention to detail
  • Professional and confident client communication skills
  • A proactive approach and ability to work without supervision
  • Positive attitude and strong team ethic
  • Good attendance and reliability
  • Emotional intelligence and sensitivity when supporting vulnerable clients

Nice to have

  • Experience using Practice Evolve or another case management system
  • Knowledge of Private Client law or legal processes

What we offer

  • Annual salary review & bonus scheme
  • 5% employer pension contribution
  • Death in Service benefit (4x salary)
  • Interest‑free season ticket loan
  • Paid professional memberships
  • Long service rewards
  • Private medical cover
  • Company sick pay
  • Cycle to Work scheme
  • Wellbeing initiatives & regular socials
  • 25 days' holiday + bank holidays
  • Flexible/hybrid working
  • Sabbatical opportunities
  • Study leave
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