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Robert Half Logo Robert Half · Legal

Legal Secretary

United States, San Diego · Job Posted July 03, 2026
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Job Description

We are looking for an experienced Legal Secretary to provide immediate attorney support for a detail-oriented services firm in San Diego, California. This Contract position will play a key role in keeping legal operations organized during a contract coverage period, requiring someone who can work independently in a fully remote environment. The ideal candidate brings strong defense litigation knowledge, understands court filing procedures, and can quickly integrate into a collaborative team structure with minimal onboarding.

Job Responsibility

  • Provide day-to-day administrative and legal support for as many as four attorneys while helping maintain steady workflow across the team
  • Coordinate attorney calendars, schedule meetings, and manage deadlines using litigation calendaring tools integrated with Outlook
  • Open new matters, organize case information, and keep files and related records current and accessible
  • Prepare and submit court filings and service documents in California state and federal courts as well as jurisdictions outside the state
  • Assist with litigation support activities, including tracking deadlines, handling filing logistics, and supporting case progression
  • Process expense reimbursements and complete other administrative tasks needed to support attorney practices
  • Work closely with legal secretaries, administrative staff, and word processing resources to ensure timely completion of legal documents
  • Step into the role quickly with limited training and provide dependable remote support throughout the assignment

Requirements

  • At least 3 years of recent legal secretarial experience supporting defense litigation matters
  • Hands-on experience with e-filing and service procedures in California state courts, federal courts, and out-of-state jurisdictions
  • Working knowledge of California state and federal court rules, deadlines, and administrative procedures
  • Proficiency with Milana calendaring software or a closely related litigation calendaring platform such as CompuLaw
  • Strong skills in calendar management, case coordination, document handling, and general legal administrative support
  • Ability to work independently in a fully remote setting with a proactive, responsive, and detail-focused approach
  • Comfortable supporting multiple attorneys at once while managing competing priorities and sensitive legal information

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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