Legal Secretary Job at Robert Half (Oakland)

Legal Secretary

We are looking for an experienced Legal Secretary to support a busy legal team i...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience working as a litigation legal secretary or in a closely related legal support role
Demonstrated experience with electronic filing processes and court submission requirements
Strong ability to manage calendars manually and monitor multiple deadlines with precision
Familiarity with conflict check procedures in a legal environment
Experience preparing tables of authorities and tables of contents for legal documents
Excellent written communication, proofreading, and document formatting skills

Job Responsibility

Prepare and submit electronic court filings in a timely manner while ensuring compliance with jurisdictional rules and formatting standards
Maintain attorneys’ schedules through careful manual calendaring of hearings, filings, deadlines, and other case-related events
Conduct conflict checks and help verify that new matters are cleared according to firm procedures before work begins
Create, revise, and finalize tables of authorities and tables of contents for legal filings and other formal documents
Support the drafting, editing, formatting, and proofreading of litigation materials to ensure accuracy and quality
Coordinate with attorneys and legal staff to keep case files organized and help track important procedural deadlines
Assist with general administrative and secretarial duties that contribute to the efficient operation of the legal team

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Legal Secretary

Our client is looking for a Legal Secretary. A leader in their field. The hiring...

Location

United Kingdom , Kirkcaldy

Salary:

28000.00 - 35000.00 GBP / Year

Michael Page

Expiration Date

Until further notice

Requirements

Experience in a secretarial or administrative role within the professional services industry
Proficiency in using legal software and Microsoft Office Suite
Strong organisational and multitasking abilities
Excellent communication skills, both written and verbal
Attention to detail and a high level of accuracy in work
A proactive approach to problem-solving and task management
Knowledge of legal terminology and procedures is advantageous

Job Responsibility

Prepare, edit, and format legal documents with accuracy and efficiency
Manage diaries, schedule appointments, and coordinate meetings for legal professionals
Maintain and organise client files, ensuring confidentiality at all times
Handle incoming correspondence, including emails and phone calls, and respond promptly
Assist in billing processes by preparing invoices and tracking payments
Conduct basic legal research to support case preparation
Ensure compliance with legal and organisational policies in all administrative tasks
Provide general office support to ensure smooth daily operations in Kirkcaldy

What we offer

Competitive salary
Permanent contract offering job security
Opportunities to work within a reputable professional services firm in Kirkcaldy
A supportive and professional working environment

Fulltime

Legal Secretary

We are looking for a detail-oriented Legal Secretary to provide hands-on trial s...

Location

United States , Chicago

Salary:

25.00 - 30.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in a Legal Secretary role or a closely related legal support position
Demonstrated background providing trial support in a litigation environment
Working knowledge of jury selection processes and jury instruction support
Experience with e-filing and court filing procedures
Strong calendar management skills with the ability to track multiple deadlines and events
Proficiency in handling dictation and preparing high-quality legal documents
Ability to work on-site in Chicago, Illinois for the duration of the contract assignment
Strong organizational skills and the ability to work effectively alongside attorneys in a fast-paced trial setting

Job Responsibility

Partner closely with trial counsel to keep case materials organized and accessible throughout all phases of courtroom preparation and proceedings
Provide direct support during jury selection in state court, helping coordinate documents, schedules, and attorney needs in real time
Attend jury instruction conferences and assist with the preparation, tracking, and management of instruction-related materials
Manage court filing activities, including electronic submissions, to ensure documents are filed accurately and on time
Maintain calendars for hearings, trial events, and key deadlines so the legal team stays aligned on priorities
Prepare dictated correspondence, notes, and legal documents with a high level of accuracy and professionalism
Support daily trial logistics for a wrongful death case involving multiple parties, helping the attorney stay focused on courtroom strategy
Monitor case activity and keep materials current so proceedings continue efficiently without unnecessary delays or document issues

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Legal Secretary

We are looking for a Legal Secretary to join a law firm in Austin, Texas and pro...

Location

United States , Austin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1-2 years of experience in a legal support, administrative, or office-based role
Interest in building a career within a litigation-focused legal environment
Exposure to court processes, filing practices, or litigation deadlines is preferred but not mandatory
Working knowledge of Microsoft Word, Outlook, Excel, and Adobe Acrobat
Strong organizational ability with careful attention to accuracy and detail
Clear, dependable, and detail-focused communication skills
Ability to manage multiple priorities effectively in a deadline-driven setting
Availability to work onsite five days per week in Austin, Texas and start immediately

Job Responsibility

Draft, revise, and carefully review legal correspondence and case-related documents before attorney submission
Assist attorneys with assembling filings, motions, briefs, and supporting materials for active litigation matters
Handle electronic court submissions for state and federal matters while monitoring procedural rules and filing deadlines
Maintain orderly paper and digital case records so documents can be retrieved quickly and accurately
Communicate with clients, court personnel, and opposing counsel in a clear and detail-oriented manner
Support document review and case organization through litigation platforms such as Everlaw
Track critical dates and help manage attorney calendars, including hearings, deadlines, and other case milestones
Complete administrative support tasks such as scanning, filing, document routing, and general office coordination
Provide daily operational assistance to attorneys and legal staff to help keep litigation matters moving efficiently

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Legal Secretary

We are looking for a highly organized Legal Secretary to support attorneys handl...

Location

United States , San Jose

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience in a Legal Secretary role, with substantial support provided to attorneys in litigation-focused practices
Strong working knowledge of filing and formatting requirements for both federal and state court matters, including briefs and trial-related submissions
Hands-on experience with electronic filing, court docket access, and calendaring tools such as PACER, Law Toolbox, and comparable litigation support platforms
Proficiency with Microsoft Office applications, Adobe Acrobat Pro, Outlook, LexisNexis, transcript management tools, and electronic discovery databases
Background supporting civil, commercial, or complex business litigation matters in a fast-paced legal setting
Excellent attention to detail, sound organizational skills, and the ability to manage competing priorities under strict deadlines
Clear written and verbal communication skills, with the professionalism needed to interact effectively with attorneys, court personnel, and internal teams

Job Responsibility

Prepare, format, proofread, and file legal documents for matters in federal and state courts, ensuring compliance with applicable procedural and court-specific rules
Maintain attorney calendars by tracking hearings, filing deadlines, trials, and other case milestones, and proactively communicate upcoming commitments
Submit documents through electronic filing platforms and court systems, including services commonly used for litigation support and court submissions
Support litigation workflow by organizing case materials, managing transcripts, and maintaining orderly electronic and physical records
Coordinate attorney dictation, correspondence, and document revisions while producing high-quality work product under tight timelines
Assist with trial preparation by assembling binders, exhibits, briefs, and supporting materials needed for hearings and courtroom proceedings
Use legal research and practice support tools to help attorneys access case information, filings, and related litigation documents
Work across multiple active matters at once, prioritizing urgent requests and adjusting quickly to shifting deadlines and attorney needs

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Legal Secretary

We are looking for a dependable Legal Secretary to provide support to a reputabl...

Location

United States , Walnut Creek

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of recent experience in a legal secretary role within a law firm or comparable legal environment
Practical knowledge of civil litigation procedures and documentation, including pleadings, motion practice, discovery, and court-related correspondence
Demonstrated ability to handle both e-filing and conventional filing processes in state and federal courts
Proficiency with Microsoft Office 365 and strong working ability with PDF creation and editing tools
Experience using a document management platform such as iManage/FileSite or a similar system
Excellent organizational, interpersonal, and time-management skills, with the ability to support multiple professionals effectively
Capacity to adjust quickly to different practice styles, priorities, and deadlines while maintaining a high level of accuracy and professionalism
Familiarity with workflow software such as FormsWorkflow or a comparable program is preferred

Job Responsibility

Provide floating legal secretarial coverage for attorneys and practice teams by stepping in during absences and assisting with high-volume assignments across multiple legal areas
Prepare, format, revise, and finalize a wide range of legal documents, including pleadings, briefs, discovery materials, correspondence, and other case-related filings
Coordinate court filings in state and federal venues, including electronic submissions and traditional filing methods, while ensuring compliance with procedural rules and deadlines
Manage calendars, track critical dates, and support scheduling needs for matters, meetings, hearings, and other time-sensitive activities
Transcribe, edit, and organize dictated or drafted content into well-prepared legal documents and communications
Create, combine, and update PDF files and maintain accurate electronic records within the firm’s document management systems
Work closely with attorneys and legal support staff to deliver overflow assistance and maintain seamless coverage across practice groups
Adapt to varying attorney preferences, shifting priorities, and daily workload changes while maintaining consistency and high-quality service

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

Legal Secretary

We’re seeking a seasoned legal secretary with litigation experience for a contra...

Location

United States , San Jose

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience supporting attorneys in state and federal court litigation matters
Strong knowledge of court rules, procedures, and formatting requirements, including motion and trial filings
Extensive experience with calendaring, deadline tracking, and electronic filing systems such as ECF, PACER, OneLegal, First Legal, or similar platforms
Proficiency with Adobe Acrobat Pro, Microsoft Word, Outlook, Excel, and PowerPoint
Experience using litigation support tools including Law Toolbox, Lexis, transcript management software, and electronic discovery databases
Highly organized with the ability to manage competing priorities and tight deadlines
Strong written and verbal communication skills
Comfortable working in a high-volume, deadline-driven setting

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Legal Secretary

A well-established and highly regarded law firm is seeking an experienced Legal ...

Location

United Kingdom , Leicester

Salary:

30000.00 - 32000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous Legal Secretary experience is essential
Family Law experience is preferred
Excellent attention to detail and organisational skills
Strong typing and administrative abilities
Able to thrive in a busy environment where priorities can change quickly
Professional, resilient and confident in dealing with sensitive matters
Experience using DPS and Microsoft Office 365 would be advantageous

Job Responsibility

Providing comprehensive secretarial support to a Family Law Fee Earner
Preparing legal documents and correspondence
Managing diaries, appointments and court deadlines
Liaising with clients, courts and third parties
Maintaining accurate records and case files
Supporting the smooth running of a busy caseload

What we offer

Company pension scheme
20 days annual leave plus 3 days at Christmas
Holiday entitlement increases with service up to 25 days
Friendly, supportive working environment
Long-term stability with a respected local firm

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