Legal Secretary

• Manage calendars, schedule appointments, and coordinate court appearances, depositions, and client meetings for multiple attorneys
• Prepare, file, and organize legal documents, including pleadings, motions, discovery requests, and settlement agreements related to personal injury claims
• Handle client communications via phone, email, and in-person interactions, providing updates on case progress and gathering initial intake information for accident or injury reports
• Conduct basic research on case details, such as medical records, accident reports, and insurance policies, to support trial preparation
• Maintain confidential client files, ensuring compliance with legal standards and firm protocols for sensitive personal injury documentation
• Assist with billing, expense tracking, and contingency fee calculations, while coordinating with medical providers and expert witnesses
• Perform general office duties, including data entry, transcription of attorney notes, and preparation of correspondence for negotiations or settlements
• Support the firm's 24/7 availability by managing urgent inquiries and facilitating quick responses during off-hours as needed

• High school diploma or equivalent required
• Associate's degree in Legal Studies, Paralegal Studies, or related field preferred
• 2+ years of experience as a legal secretary or administrative assistant in a law firm, ideally with exposure to personal injury or litigation practice areas
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software such as Clio, Time Matters, or similar case management systems
• Strong organizational skills with the ability to multitask in a fast-paced environment handling high-volume caseloads
• Excellent written and verbal communication skills, with a compassionate demeanor suitable for interacting with injury victims and their families
• Knowledge of California court procedures, e-filing systems, and basic legal terminology is a plus
• Ability to maintain strict confidentiality and exercise discretion with sensitive client information
• Reliable, proactive team player with a commitment to accuracy and client satisfaction

Knowledge of California court procedures, e-filing systems, and basic legal terminology

• Medical, vision, dental, and life and disability insurance
• 401(k) plan
• Free online training