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Legal Secretary

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Baker McKenzie Italy

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Location:
United States , Palo Alto

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Category:
Legal

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Contract Type:
Not provided

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Salary:

110000.00 - 115000.00 USD / Year
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Job Description:

The Legal Secretary will provide secretarial and administrative support as required to attorneys.

Job Responsibility:

  • Prepare attorneys' correspondence and other legal documents as requested
  • Draft information on behalf of the timekeeper with little or no direction
  • Manage attorneys' calendars
  • Schedule and organize complex activities such as meetings, travel, and seminars
  • Interact with Accounting to process monthly Bills (i.e., interact with other timekeepers and distribute bills for their review, review to ensure revisions have been made to bills, if needed, etc.)
  • Update and proof visual presentations
  • Organize and prioritize large volumes of email and phone calls
  • Respond to regularly occurring requests for information
  • Prepare expense reports, check requests, enter time into Intapp Time, and process Vendor and Outside Counsel invoices for payment
  • Experience in making extensive travel arrangements through FCM Travel (i.e., International and Domestic, last-minute travel changes, etc.) and check-in for flights
  • Type general correspondence, memos, charts, tables, graphs, business plans, etc., proofread copy for spelling and grammar, making appropriate changes
  • Volunteer to assist others in practice groups and the office
  • Work harmoniously in a team environment and foster team spirit
  • Share information and expertise readily with staff members at all levels

Requirements:

  • A high school diploma or equivalent
  • a secretarial degree is preferred
  • A large amount of legal secretarial experience
  • work experience in a legal or professional services environment
  • A minimum of Intermediate knowledge of MS Word, Excel, and PowerPoint
  • Intermediate knowledge of office systems (i.e., Intapp Time, Intapp Open, etc.)
  • Able to complete fine hand manipulation (heavy typing, dialing, filing)
  • sitting/standing/walking/stooping
  • ability to lift to 25 lbs
  • Can work independently, prioritizing work and meeting deadlines
  • Knowledge of marketing resources and relevant materials
  • Excellent English verbal and written communication skills
  • Actively pursues opportunities for self-development/collaboration
  • Can understand the Firm's structure and available resources
  • Look for ways to improve processes and/or procedures
  • Some analytical ability is required to find solutions to various administrative problems and prioritize workloads
What we offer:
  • medical
  • dental
  • vision
  • 401(k) plans
  • bonus-eligible

Additional Information:

Job Posted:
January 15, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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