Legal Secretary

• Prepare, finalize, and submit legal filings in state and federal courts while ensuring all submissions meet applicable procedural requirements
• Coordinate complex calendars for multiple attorneys, including meetings, court appearances, depositions, travel, and case deadlines, while identifying and addressing scheduling conflicts in advance
• Review, revise, and format legal correspondence, pleadings, and other case documents for accuracy, consistency, grammar, and presentation quality
• Create and update litigation documents using Microsoft Word and related legal formatting tools, including tables of contents, tables of authorities, and document conversions with careful quality checks
• Open new matters and assist with case commencement tasks, including court filing and service arrangements across various jurisdictions
• Prepare attorney appearance documents and support filings related to pro hac vice admissions in accordance with court-specific requirements
• Monitor local court rules and individual judge practices to help ensure pleadings and filings are prepared correctly and submitted on time
• Enter attorney time records, process expense documentation and check requests, and provide additional administrative support such as reception coverage and meeting-related coordination when needed

• At least 5 years of legal secretarial or litigation support experience, preferably within a law firm setting
• Demonstrated experience handling filings in both state and federal courts
• Strong proficiency with Microsoft Word, Outlook, and Excel, including advanced document formatting for legal materials
• Ability to manage multiple attorney schedules and maintain accuracy in a deadline-driven environment
• Excellent written and verbal communication skills, along with strong proofreading skills and attention to detail
• Familiarity with legal document management and time-entry systems such as NetDocs and Surepoint is preferred
• Sound judgment, initiative, and problem-solving ability, with a positive approach and willingness to learn
• Flexibility to work overtime as needed to support litigation demands

Familiarity with legal document management and time-entry systems such as NetDocs and Surepoint is preferred

• medical, vision, dental, and life and disability insurance
• 401(k) plan