Legal Secretary Job at Robert Half (San Mateo)

Legal Secretary

Robert Half

Location:
United States , San Mateo

Category:
Legal

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

As a Legal Secretary with this team, you'll work closely with attorneys and paralegals to increase efficiency in the legal department. Major responsibilities include but are not limited to compiling documents for transactions, filing internally and externally with government agencies, preparing closing binders, and coordinating meetings. This position requires full-time on-site work in San Mateo, CA.

Job Responsibility:

Handle administrative processes and tasks for Legal Department staff, including Legal Department Deputy General Counsel/Group Vice President, Vice President, Associate General Counsel, three Paralegals, and Claims Specialist
Prepare and edit correspondence, legal documents, and real estate transaction and corporate documentation
Schedule meetings and conference calls, including reserving on-site conference rooms
Screen incoming calls to Legal Department as well as calls directed to the Legal Department in general
Enhance the Legal Department desk manual and electronic document management system
Accept service for and distribute to appropriate parties court documents, including summons and complaints, subpoenas, hearing notices, etc.
Organize, index, and create property closing binders, including printing, scanning, and downloading related documents
Develop and maintain on-site Legal Department filing system, as well as off-site file storage shipping and retrieval system
Process check requests and expense reports for payment
Process Purchase Card Statements for Legal Department company credit card holders
Process invoices for payment, including working with the Accounting Department in the implementation of electronic processing, and communicating with third-party vendors regarding payment and/or other related issues
Open and distribute mail daily, including date-stamping, scanning, and copying, as needed
Prepare outgoing electronic and standard mail, including Certified Mail and FedEx shipping
Order miscellaneous Legal Department office supplies, as needed
Other duties or projects, as assigned

Requirements:

Working experience supporting transactional attorneys/paralegals
Working experience with In-House corporate legal department (not solely law firm experience) is preferred
College degree preferred
Advanced skill with computer programs: Microsoft Office, including MS Word, Outlook, PowerPoint, and Excel
Adobe Acrobat
and company-specific internal operating programs
Excellent organizational and oral/written communication skills
Attention to detail and ability to retain transaction specific information
Ability to manage multiple priorities, meet deadlines and work independently
Ability to interact professionally with all levels of internal management and staff, as well as outside vendors and third parties
Positive attitude

What we offer: