Legal Secretary Job at Robert Half (Syracuse)

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Legal Secretary

We are looking for a Legal Secretary to support attorneys with document preparat...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent is required
At least 3 years of experience in a legal secretarial or similar administrative support role, ideally within a law firm setting
Proficiency with Microsoft Office, legal word processing tools, calendaring software, and document management systems
experience with iManage is preferred
Demonstrated ability to manage court filings, e-filing procedures, and related legal administrative tasks
Strong typing, proofreading, grammar, and written communication skills with a consistent focus on accuracy
Excellent organizational skills with the ability to prioritize multiple assignments and meet deadlines under pressure
Capable of working independently to resolve routine issues while also collaborating effectively with attorneys and team members

Job Responsibility

Oversee the organization and upkeep of physical and digital client records to ensure they remain accurate, accessible, and aligned with retention standards
Prepare, revise, and polish legal correspondence, memoranda, and other case-related documents with close attention to formatting and accuracy
Coordinate attorney calendars, schedule appointments, and help manage inbox activity to support timely communication and follow-up
File, retrieve, and store documents within document management platforms, including systems such as iManage, to maintain efficient access to matter-related information
Assist with court and electronic filings, making sure submissions are completed accurately and within required deadlines
Support paperless administrative processes by tracking document flow, facilitating file closure, and helping maintain records compliance
Handle dictation and transcription tasks as needed, turning attorney notes into clear, thorough documentation

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Legal Secretary

We are looking for an experienced Legal Secretary to support a busy commercial l...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience in a Legal Secretary role supporting commercial litigation matters
Strong hands-on experience with electronic filing in both state and federal courts is required
Demonstrated ability to work effectively in a sophisticated, high-volume litigation setting
Proven skill in managing calendars and coordinating deadlines for multiple active cases
Experience preparing court-related documents with a high degree of accuracy and attention to detail
Ability to work independently, show sound judgment, and proactively manage assigned responsibilities
Proficiency in dictation, document editing, and general litigation support tasks

Job Responsibility

Prepare, review, and submit court filings in state and federal courts, ensuring all documents meet procedural rules and deadlines
Maintain complex litigation calendars by tracking hearings, filing dates, court appearances, and other case-related milestones
Support attorneys with document preparation, revisions, formatting, and transcription from dictated material as needed
Coordinate case materials, correspondence, and legal records so files remain organized, current, and readily accessible
Monitor multiple active matters at once and adjust priorities quickly to meet urgent deadlines in a fast-paced practice
Communicate with attorneys, court personnel, and internal teams to facilitate efficient handling of litigation matters
Take ownership of assigned work by anticipating needs, following through on deliverables, and helping keep matters on schedule

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Legal Secretary

A well-established and highly regarded law firm is seeking an experienced Legal ...

Location

United Kingdom , Leicester

Salary:

28000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous Legal Secretary experience is essential
Family Law experience is preferred
Excellent attention to detail and organisational skills
Strong typing and administrative abilities
Able to thrive in a busy environment where priorities can change quickly
Professional, resilient and confident in dealing with sensitive matters
Experience using DPS and Microsoft Office 365 would be advantageous

Job Responsibility

Providing comprehensive secretarial support to a Family Law Fee Earner
Preparing legal documents and correspondence
Managing diaries, appointments and court deadlines
Liaising with clients, courts and third parties
Maintaining accurate records and case files
Supporting the smooth running of a busy caseload

What we offer

Company pension scheme
20 days annual leave plus 3 days at Christmas
Holiday entitlement increases with service up to 25 days
Friendly, supportive working environment
Long-term stability with a respected local firm

Legal Secretary

We are looking for a Legal Secretary to support a busy litigation practice. This...

Location

United States , Walnut Creek

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience working as a Legal Secretary or in a similar litigation support role
Strong knowledge of state and federal e-filing procedures and court filing requirements
Proven ability to manage legal calendaring with close attention to deadlines and scheduling details
Advanced document formatting skills for pleadings, correspondence, and other legal materials
Experience drafting or preparing initial legal documents for attorney review
Ability to work on-site in Walnut Creek, California
Strong organizational skills with the ability to look ahead, prioritize work, and manage multiple active matters effectively

Job Responsibility

Prepare, revise, and format legal documents, pleadings, and correspondence to meet court and attorney specifications
Handle state and federal court e-filings accurately and within required deadlines
Maintain attorney calendars by tracking hearings, filing dates, depositions, and other case-related deadlines
Draft initial versions of pleadings and related documents using prior case materials and established templates for attorney review
Coordinate with court reporters and other legal service providers to support upcoming case activity
Monitor active matters proactively, anticipate upcoming deliverables, and help keep litigation workflow on schedule
Provide dependable administrative support to attorneys while managing multiple priorities throughout the workday

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan

Fulltime

Legal Secretary

We are seeking a part-time Legal Secretary to support a retiring attorney with a...

Location

United States , Lafayette

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience as a Legal Secretary or in legal administrative support
Experience working with trusts, estate planning, or related legal documents preferred
Strong ability to pull, organize, and consolidate language from multiple legal documents
Proficiency in document formatting, proofreading, and preparing professional legal drafts
Strong attention to detail and organizational skills
Ability to handle confidential and sensitive information with discretion
Able to work independently and manage a flexible, part-time schedule
Availability for approximately 4–5 hours per week, 2 days per week, through at least September
Open to candidates located in Delaware
ties to New Orleans or Chicago also acceptable

Job Responsibility

Assist with organizing and preparing trust-related legal documents
help place remaining assets into a consolidated trust structure
pull relevant paragraphs from each trust and format the final document in a professional and organized manner

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Parttime

Legal Secretary

Are you an experienced Legal Secretary seeking a new Permanent position? If so, ...

Location

United Kingdom , Dover

Salary:

26000.00 - 28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as a Legal Secretary
Proficient in audio typing
Strong organisational skills with the ability to manage multiple tasks and prioritise effectively
Familiarity with invoicing procedures and file management

Job Responsibility

Provide comprehensive administrative support to fee earners
Perform accurate audio typing using BigHand
Answer incoming calls professionally and direct them to the appropriate individuals
Maintain and organise diaries for fee earners, ensuring appointments and deadlines are effectively managed
Keep filing systems up to date, ensuring documents are properly labelled, stored, and easily retrievable
Update the case management system with relevant information and ensure data accuracy
Assist fee earners with invoicing, ensuring billing is accurate and timely
Help with file opening and closing procedures, ensuring all required documentation is obtained and filed correctly

What we offer

25 days annual leave
private health care after a qualifying period
bonus scheme
£500 a year for a parking permit

Fulltime

Legal Secretary

Location

United Kingdom , Manchester

Salary:

Not provided

DAC Beachcroft

Expiration Date

Until further notice

Requirements

Experience of working in a legal or professional services environment
An aptitude for managing multiple priorities, producing documents and client communications of the highest standard
Advanced knowledge of Microsoft Office
Advanced knowledge of document management/case management systems
An effective communicator with an excellent customer and client service approach
Customer/client service focused
Proven experience of managing client facing tasks and priorities, with a hands-on, practical approach
Effective at investigating issues and seeing a problem through to conclusion
Conscientious, taking personal responsibility for own work and accountability for its delivery and quality
Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challenges

Job Responsibility

Handle outgoing correspondence including electronic communications and encryption of documents using secure data transmission methods in line with client requirements
Manage/General knowledge of external Client's case management system including adding outgoing correspondence and associated documentation on behalf of fee earners
Collate enclosures for outgoing correspondence, instructions to Counsel, experts etc using electronic bundling and encryption software
General knowledge of case management system including running ad hoc documents
Liaise with external parties regarding enclosures/encryption/discs/assisting with use of secure systems and supply passwords
Email management – filing, saving, locating, deleting, responding where applicable and referring incoming mail to others as necessary and managing Inbox on behalf of colleagues as and when required
Print, file, photocopy, scan, fax and archive documents as and when required
Ensure that client contact information is kept up to date
Update document bundles for fee earners
Keep case files organised and logical

Fulltime

Legal Secretary

We are looking for an experienced Legal Secretary to support a busy law firm in ...

Location

United States , Troy

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience in a Legal Secretary role, preferably within a litigation-focused practice
Demonstrated background supporting civil litigation matters and assisting with court-related processes
Proficiency with case management software and the ability to work efficiently with legal documentation systems
Experience handling billing functions, calendar coordination, and general legal administrative support
Strong client relations skills with a detail-oriented and service-oriented communication style
Excellent proofreading, organization, and multitasking abilities in a deadline-driven environment
Knowledge of filing procedures for both federal and state courts
High level of discretion and reliability when working with confidential legal information

Job Responsibility

Draft, format, and finalize legal materials such as pleadings, notices, summonses, and related court documents with close attention to detail
Prepare routine written communications and ensure correspondence is completed accurately and distributed in a timely manner
Submit filings to state and federal courts while following applicable rules, deadlines, and procedural requirements
Track service activity and maintain organized records to support timely follow-up with process servers and other external parties
Review legal paperwork for grammar, formatting, consistency, and completeness before submission or distribution
Coordinate administrative support activities including copying, mail handling, file maintenance, and document organization
Use legal terminology appropriately in daily work while supporting litigation-related tasks and court proceeding preparation
Manage competing deadlines, calendars, and workflow priorities while maintaining strict confidentiality of sensitive client and case information

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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