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Robert Half Logo Robert Half · Legal

Legal Secretary

United States, San Jose · Job Posted May 04, 2026
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Job Description

We are looking for a highly organized Legal Secretary to support attorneys handling complex business litigation in San Jose, California. This role requires someone who can manage court-related documentation with precision, maintain critical deadlines, and coordinate smoothly across multiple legal matters in both federal and state courts. The ideal candidate brings strong judgment, excellent communication skills, and the ability to remain accurate and responsive in a fast-paced legal environment.

Job Responsibility

  • Prepare, format, proofread, and file legal documents for matters in federal and state courts, ensuring compliance with applicable procedural and court-specific rules
  • Maintain attorney calendars by tracking hearings, filing deadlines, trials, and other case milestones, and proactively communicate upcoming commitments
  • Submit documents through electronic filing platforms and court systems, including services commonly used for litigation support and court submissions
  • Support litigation workflow by organizing case materials, managing transcripts, and maintaining orderly electronic and physical records
  • Coordinate attorney dictation, correspondence, and document revisions while producing high-quality work product under tight timelines
  • Assist with trial preparation by assembling binders, exhibits, briefs, and supporting materials needed for hearings and courtroom proceedings
  • Use legal research and practice support tools to help attorneys access case information, filings, and related litigation documents
  • Work across multiple active matters at once, prioritizing urgent requests and adjusting quickly to shifting deadlines and attorney needs

Requirements

  • At least 5 years of experience in a Legal Secretary role, with substantial support provided to attorneys in litigation-focused practices
  • Strong working knowledge of filing and formatting requirements for both federal and state court matters, including briefs and trial-related submissions
  • Hands-on experience with electronic filing, court docket access, and calendaring tools such as PACER, Law Toolbox, and comparable litigation support platforms
  • Proficiency with Microsoft Office applications, Adobe Acrobat Pro, Outlook, LexisNexis, transcript management tools, and electronic discovery databases
  • Background supporting civil, commercial, or complex business litigation matters in a fast-paced legal setting
  • Excellent attention to detail, sound organizational skills, and the ability to manage competing priorities under strict deadlines
  • Clear written and verbal communication skills, with the professionalism needed to interact effectively with attorneys, court personnel, and internal teams

What we offer

  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
  • Free online training
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