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Legal Secretary

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Beacon Hill

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Location:
United States , Miami

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Category:
Legal

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Contract Type:
Employment contract

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Salary:

Not provided
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Job Description:

An international law firm seeks a Legal Secretary for their Miami offcice located in the Brickell area of Miami.

Job Responsibility:

  • Advanced skills in MicroSoft Office Suite (particularly, Outlook, Word, Excel)
  • Knowledge of Document Management Systems (i.e., DeskSite)
  • Strong organizational skills and attention to detail
  • Good judgment and strong interpersonal communication skills
  • Strong analytical and problem solving skills
  • Strong time management skills
  • Requires strong computer and Internet research skills
  • Ability to multi-task and prioritize work proficiently and effectively completes same in a timely manner
  • Ability to work independently and anticipate needs of assignments
  • Maintains composure while meeting multiple deadlines (even with frequent interruptions)
  • Assist and support lawyers in dedicated assignments as well as associates assigned to Practice Support Team(s)
  • Conserves assignments' time by reading, researching & routing email correspondence
  • On behalf of assignments, liaise with various support departments of the Firm
  • Maintains assignments' calendars, plans and schedules meetings, conferences, teleconferences, video conferences and travel
  • apprises assignment of schedule in advance of commitments
  • Analyzes, allocates, processes and monitors complex expense reports
  • Maintains and updates assignments' client/matter lists, Outlook contacts and Marketing mailing lists
  • Responsible for assignments' annual mailings
  • Researches and routes correspondence
  • Produces information by formatting, inputting, editing, retrieving, copying and transmitting documents
  • Proofreads and reviews all work produced
  • Receives, screens and transfers telephone calls
  • relays telephone messages according to method preferred by assignments (e.g., written messages, email, or voicemail)
  • Responsible for submitting requests for conflicts reports
  • prepares and monitors creation of new business forms
  • Coordinates client billing with billing specialist
  • Enters, proofreads and finalizes assignments' time entries on a daily basis
  • Maintains assigned lawyers' files pursuant to the Firm's Policy on Records Management
  • Support visiting lawyers/clients when required
  • Ability to work well with all levels of internal management and staff as well as outside clients and vendors
  • Works harmoniously and effectively with others as part of a team
  • A self-starter who desires to show ownership and commitment to the job
  • accepts responsibility for actions
  • Exercises confidentiality and discretion
  • Volunteers to assist others and seeks out work during slow periods in workload
  • Continues to develop skills and abilities
  • Maintains a safe and unobstructed work area, including a neat and well-organized desk
  • demonstrates safe work practices
  • Other duties, as assigned

Requirements:

  • High school diploma or general education degree (GED)
  • Demonstrated proficiency in the Microsoft suite (Word, Excel, Powerpoint)
  • Demonstrated proficiency in basic knowledge of legal terminology, formatting of legal documents and practice group's systems and procedures (e.g., court procedures, closings)

Nice to have:

  • B.A. or B.S. degree from an accredited college or university
  • Previous experience in a professional services firm (not necessarily all in a law firm)
  • Advanced proficiency in Spanish language
  • Types accurately at 60-70 wpm
  • Proficiency in advanced functions of Microsoft suite (e.g., Adobe)
  • Excellent command of Blackline packages such as DeltaView

Additional Information:

Job Posted:
January 07, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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