Legal Secretary

• Answer attorney/paralegal phones as needed and take thorough, accurate messages in a professional manner
• Complete, copy, and close all outgoing mail items in a timely manner, being sure to include any and all attachments or enclosures to recipient and/or copyholders
• Type and proof correspondence and documents relating to Real Estate Acquisitions
• Real Estate Loans
• Real Estate Sales
• Organizational documents
• Leases and Lease related documentation
• all areas of law as marked up by attorneys or dictated
• Coordinate opening new client and/or matter files to include submission of conflict check, inserting new file on the System and creating physical files
• Prepare Engagement Letters for new clients and coordinate execution
• Create drafts and final documents in AIA program
• File UCC's and maintaining critical date charts for specific shopping centers
• use of direct access account with Secretary of State
• assist various attorneys within the Firm regarding Secretary of State UCC's
• Save, print & organize Title Commitments – exception documents for Attorney/paralegal review
• Prepare and complete closing binders
• Receive, review, and route incoming mail
• Input attorney and/or paralegal time into accounting system
• Maintain all filing in a timely manner
• May perform related client relations work
• Perform other work-related duties as assigned

• Steady work history
• 5+ years legal secretary experience, Transactional Real Estate experience preferred
• High School Diploma or Equivalent
• Proficient in current Microsoft applications such as Word and Excel
• Proficient in FoxitPhantom PDF including interlineation of attorney comments in PDF documents
• conversion to Word
• extractions
• inserts
• deletions
• whiteouts
• Ability to type accurately
• ability to use office equipment such as computer terminal, calculator, copier, postage meter, and scanner
• Strong verbal and interpersonal skills
• Ability to organize and prioritize work and to meet deadlines
• Experience in time entry, client interaction and assistance
• Familiarity of language used in legal/real estate documents
• Team player who is a multi-tasker, highly efficient, accurate, reliable, positive, and professional at all times
• Ability to work overtime when needed with minimal notice

Transactional Real Estate experience

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan
• free online training