Legal Secretary

Legal Secretary - Property

We are looking for a Legal Secretary to join our market leading CSG team that wo...

Location

United Kingdom , Birmingham

Salary:

Not provided

DAC Beachcroft

Expiration Date

Until further notice

Requirements

Prior experience working as Legal Secretary, Legal Administrator, or similar is essential - ideally within the legal or professional services sector
Hold a secretarial NVQ/Diploma or equivalent (this would be desirable, but not essential)
Highly skilled in the Microsoft Office suite (Word/Excel/PowerPoint/Outlook)
Skilled in audio typing with demonstratable experience
Good knowledge of financial/billing practices and processes
Detail-oriented with a focus on accuracy and quality
Client-focused with excellent organisational and communication skills
A collaborative team player with a flexible, can-do attitude
Demonstrates alignment with the Firm's Cultural Principles (Clear, Creative, Determined and Supportive)

Job Responsibility

Type and proofread legal documents from digital dictation and speech recognition
Prepare paper/electronic bundles and use of e-bundling software
Filing, scanning, copying and archiving
Book travel and arrange client meetings
Access internal/external portals to upload/download documents
Support lawyers with admin tasks and deadlines
Liaise with the team to keep workflows on track
Assist with billing and financial queries
Maintain accurate client data and update systems
Contribute to ad hoc business development and communication activities (i.e. creating branded PowerPoint presentations, contact reports, mail merges in Word etc.)

What we offer

High levels of flexibility and a great work life balance
A well-rounded remuneration package (which includes private medical insurance, income protection insurance and discounted gym membership, amongst many other benefits)
Opportunities for growth and progression including professional funding
In person and remote social events
Opportunity to get involved in a range of Environmental, Social and Governance (ESG) activities

Residential Property Legal Secretary

A well known firm with offices across the south west are looking to strengthen t...

Location

United Kingdom , Warminster

Salary:

24000.00 - 28000.00 GBP / Month

Douglas Scott

Expiration Date

Until further notice

Requirements

Excellent organisational skills
Accurate typing audio skills
Good telephone manner
Ability to deal with clients

Job Responsibility

Primarily supporting a very busy conveyancing team

What we offer

Very competitive salary
Very generous holiday entitlement

Fulltime

Legal Secretary - Commercial Property

My client, a respected and growing commercial law firm based in Chester, is on t...

Location

United Kingdom , Chester

Salary:

26000.00 - 32000.00 GBP / Month

Douglas Scott

Expiration Date

Until further notice

Requirements

At least 6 months’ experience as a Legal Secretary within a Commercial Property department
A proactive team player with strong organisational and communication skills
High attention to detail and a willingness to learn and develop
Confident IT skills, particularly with Microsoft Outlook, Word and Excel
A calm and capable approach to working in a fast-paced environment

Job Responsibility

Opening and managing files in line with risk and compliance procedures
Drafting statements, liaising with clients, and generating client care correspondence
Assisting with title searches, enquiries and registrations using Searchflow and HMLR portals
Preparing completion statements, invoices, and supporting post-completion processes
Audio typing, formatting legal documents and correspondence to firm style
Interacting confidently with clients by phone, email and in person

What we offer

Warm, inclusive office environment
Collaboration and professionalism
Tools and support for career growth

Fulltime

Location

United States , Redwood City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience in a Legal Administrative Assistant or Legal Secretary capacity
Strong working knowledge of court filing procedures, case calendaring, and litigation support practices
Experience supporting intellectual property or trademark-related work is highly valued
Excellent written and verbal communication skills, including strong grammar, proofreading, and attention to detail in correspondence
Advanced organizational skills with the ability to manage sensitive information, shift priorities, and meet tight deadlines
Sound judgment and the ability to work independently while maintaining a high level of client service
Proficiency with Microsoft Word, Outlook, Excel, PowerPoint, and document management systems
An associate’s or bachelor’s degree is preferred

Job Responsibility

Submit court filings electronically in state, federal, and appellate venues while ensuring documents meet procedural requirements
Maintain calendars for hearings, filing dates, trademark matters, and other critical case milestones to help attorneys stay ahead of deadlines
Prepare engagement documents, client correspondence, and other legal support materials with a high level of accuracy and care
Arrange logistics for depositions, trials, meetings, travel, and related events, including preparation of agendas and supporting documents
Handle attorney admissions, memberships, continuing education records, and required registrations in an organized manner
File and track materials with relevant agencies and courts, and keep both physical and digital case records current and accessible
Support billing and financial administration by processing expenses, assisting with invoices, and helping reconcile related records
Conduct basic legal or business research, summarize findings, and assist with reports, outreach, and other administrative projects as needed
Open new matters, assist with conflict review processes, and provide backup coverage for other legal support team members when required

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan
Free online training
Access to top jobs and competitive compensation

Fulltime

Corporate Legal Secretary

We are looking for a highly organized Corporate Legal Secretary to support senio...

Location

United States , San Mateo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in a legal secretary, corporate legal administrative, or executive support role within a law firm or corporate legal department
Strong background in calendar management, travel coordination, expense processing, and support for senior-level executives
Knowledge of legal document handling, court-related filings, service of process tracking, and general legal administrative procedures
Familiarity with real estate documentation, lease administration, or corporate property-related legal work is highly valued
Proficiency in preparing clear business correspondence, formatting legal materials, and maintaining organized electronic and physical records
Ability to manage confidential information with discretion while balancing multiple deadlines in a fast-paced environment
Comfortable working with invoicing workflows, vendor communication, and department coordination across legal, accounting, and HR teams

Job Responsibility

Support the Chief Administrative Officer with complex scheduling, travel planning, itinerary preparation, and coordination of meetings involving both internal partners and outside parties
Act as a central point of contact for legal leadership by managing communications, resolving scheduling conflicts, and prioritizing urgent matters with sound judgment
Prepare, revise, proof, and distribute correspondence, presentations, legal documents, transaction materials, and executive briefing packets
Oversee departmental administrative workflows, including expense submissions, check requests, purchase card reconciliations, and invoice routing through established approval procedures
Receive, track, and distribute legal notices, subpoenas, summons, complaints, hearing documents, and government correspondence related to properties and regulatory matters
Maintain matter records for claims and disputes, keeping legal tracking systems current through close coordination with attorneys and paralegals
Coordinate meetings, team gatherings, off-site events, and department functions by arranging logistics, venues, catering, conference rooms, and virtual meeting details
Manage incoming calls, daily mail, certified shipments, and document handling tasks such as scanning, copying, filing, and distribution across the Legal Department
Organize legal and real estate records, update department reference materials, maintain electronic and physical filing systems, and assemble closing binders and execution packages
Provide notary support for legal documents and assist with housing contract submissions, HR-related administrative projects, and other departmental assignments as needed

What we offer

medical, vision, dental, and life and disability insurance
enrollment in our company 401(k) plan

Legal Secretary

We are looking for a detail-oriented Legal Secretary to support a busy legal pra...

Location

United States , Mount Pleasant

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience as a Legal Secretary or in a similar legal support role
Background supporting one or more practice areas such as real estate, litigation, personal injury, workers’ compensation, criminal defense, or family law
Hands-on experience with e-filing, court filings, and related legal document submission processes
Strong calendar management skills with the ability to coordinate multiple deadlines and appointments accurately
Ability to prepare, proofread, and update legal documents with a high level of attention to detail
Experience handling dictation and producing accurate written correspondence or legal documentation
Strong communication skills and the ability to interact professionally with attorneys, clients, courts, and external contacts

Job Responsibility

Record clear and accurate notes during meetings, conferences, and other legal discussions to support case and transaction follow-up
Coordinate schedules for depositions, hearings, property inspections, closings, and attorney meetings while maintaining an organized calendar
Draft, format, and revise legal correspondence, notices, and other case or transaction-related documents for attorney review
Communicate professionally with clients, witnesses, court personnel, opposing counsel, and additional stakeholders regarding case activity and scheduling needs
Maintain organized physical and electronic files for matters involving pleadings, discovery materials, correspondence, and transactional records
Assist attorneys with preparation for closings, depositions, hearings, trials, and conferences by gathering materials and organizing supporting documentation
Research and collect factual information, due diligence records, title-related materials, corporate standing documents, and other supporting items needed for legal matters
Prepare exhibits, summaries, charts, and visual materials that help present case or transaction information clearly
Support routine discovery activities, including organizing responses, tracking deadlines, and managing related documentation

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Legal Secretary

As a Legal Secretary with this team, you'll work closely with attorneys and para...

Location

United States , San Mateo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Working experience supporting transactional attorneys/paralegals
Working experience with In-House corporate legal department (not solely law firm experience) is preferred
College degree preferred
Advanced skill with computer programs: Microsoft Office, including MS Word, Outlook, PowerPoint, and Excel
Adobe Acrobat
and company-specific internal operating programs
Excellent organizational and oral/written communication skills
Attention to detail and ability to retain transaction specific information
Ability to manage multiple priorities, meet deadlines and work independently
Ability to interact professionally with all levels of internal management and staff, as well as outside vendors and third parties

Job Responsibility

Handle administrative processes and tasks for Legal Department staff, including Legal Department Deputy General Counsel/Group Vice President, Vice President, Associate General Counsel, three Paralegals, and Claims Specialist
Prepare and edit correspondence, legal documents, and real estate transaction and corporate documentation
Schedule meetings and conference calls, including reserving on-site conference rooms
Screen incoming calls to Legal Department as well as calls directed to the Legal Department in general
Enhance the Legal Department desk manual and electronic document management system
Accept service for and distribute to appropriate parties court documents, including summons and complaints, subpoenas, hearing notices, etc.
Organize, index, and create property closing binders, including printing, scanning, and downloading related documents
Develop and maintain on-site Legal Department filing system, as well as off-site file storage shipping and retrieval system
Process check requests and expense reports for payment
Process Purchase Card Statements for Legal Department company credit card holders

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training
Access to top jobs
Competitive compensation

Fulltime

Legal Secretary

Working to providing high level, comprehensive, administrative and secretarial s...

Location

United Kingdom , Sutton Weaver, Cheshire

Salary:

Not provided

Butcher & Barlow

Expiration Date

Until further notice

Requirements

Legal secretary experience preferred
Appropriate keyboard skills
Attention to detail
Communicate effectively and courteously and convey information accurately
Work calmly and accurately under pressure
Prioritise tasks
Willingness and ability to learn new technology
Discretion and ability to work in a confidential environment
Pleasant, approachable and polite
Flexible and adaptable

Job Responsibility

General administration of files, to include, amongst other things
opening new files, input of data into the database, filing
Reception cover when required
Preparation of documents and typing, both dictation and copy work
Interacting with clients and dealing with general enquiries by email or telephone, and making appropriate file notes
Ensuring confidentiality and security of all matters dealt with
Maintain high professional standards, confidence and integrity
Such other tasks as the firm may from time to time require

Parttime

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Legal Secretary - Property

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