Legal Secretary I - Trial/Litigation Team

• Preparing and editing a wide variety of legal documents in proper format such as briefs, correspondence, subpoenas, jury instructions, notices, exhibit lists and verdict forms
• Filing (including E-Filing) documents with State and Federal trial courts and courts of appeal
• Maintaining attorney calendars and case calendars
• Creating and maintaining files
• Answering requests for information from attorneys, opposing counsel, court staff and members of the public
• Preparing, editing and proofreading a wide variety of legal documents
• Legal filings and service of documents with state and federal courts as well as other government agencies
• Scheduling of depositions, court reporters, witnesses and subpoenas
• Opening, monitoring, organizing, closing legal case files
• Maintaining and updating attorney appointments and team calendar
• Reviewing, preparing, editing and finalizing resolutions and ordinances for submission to Board of Supervisors
• Performing other duties and responsibilities as required including general administrative tasks
• Managing retention contracts and invoicing process for multiple consultants
• Assisting with special projects, i.e. research and public records request and backing up other teams for court E-filings when needed

• Two (2) years of verifiable experience as a legal secretary transcribing dictation and typing legal documents including petitions, motions, briefs, complaints and other legal forms
• The ability to type 55 net WPM

• Excellent verbal and writing skills, and an ability to work independently, as well as collaboratively across multiple legal teams
• Strong civil litigation experience
• Ability to handle multiple tasks and deadlines and accept and implement written and oral instructions
• Communicate effectively and tactfully with attorneys, office personnel, court personnel, vendors, City personnel, and the general public
• Working knowledge of civil litigation procedures, legal terminology and court rules
• Adept in Microsoft Office Suite, with a focus on Word
• Experience with Adobe Professional, Cisco WebEx, Microsoft Teams. NetDocs
• Bachelor’s degree from an accredited college or university
• Commitment to valuing diversity and contributing to an inclusive working and learning environment

The City offers robust health, retirement, and other benefits