Legal Secretary/Administrative Assistant

• Answer incoming calls, schedule conference calls, and respond to emails on behalf of attorneys
• Open and manage new client matters
• Maintain attorney calendars and schedule meetings, conferences, and travel arrangements
• Enter attorney time using Aderant timekeeping and billing software
• Prepare and submit attorney expense reports
• Input, format, and edit legal and business documents
• Complete corporate forms and documentation for bank and brokerage accounts
• Organize and maintain client and attorney files (physical and electronic)
• Prepare and distribute billing invoices to clients
• Monitor and manage deadlines, meetings, and key dates
• Transcribe dictations from computer or Dictaphone
• Update and maintain contact databases and mailing lists
• Handle clerical tasks including FedEx, faxing, scanning, and filing

• College degree required
• Fluent in Spanish and English (spoken and written)
• Excellent verbal and written communication skills
• Highly detail-oriented and organized
• Proven ability to manage multiple tasks under strict deadlines
• Strong sense of discretion and commitment to client confidentiality
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience with Aderant or similar legal billing/timekeeping systems preferred

Experience with Aderant or similar legal billing/timekeeping systems

• medical, vision, dental, and life and disability insurance
• 401(k) plan
• free online training