Legal/RIM Admin

• Processing executed documents for recording including sending documents to title company for recording, maintaining a master tracking spreadsheet, and sending documents to the Records and Information Management Department
• Assist with the preparation of and submission to RIM of Transfer of Ownership Packages
• Assist with preparation of and sending Estoppel Certificates needed for project finance and investment transactions, maintaining tracking spreadsheets, and performing follow-up inquires
• Assisting with the preparation of notices and other correspondence, preparing and tracking certified mail and FedEx receipts
• Assist with the preparation of schedules needed for financing and investment transactions
• Various other administrative functions as needed
• Scan recorded documents and load e-recordings into department tools
• Submitting hard copies of documents for processing
• Upload recording documents into the document management system and enter recording data

• High School Diploma required, Associates Degree, preferred
• 1+ year in a corporate setting
• Proficient knowledge of Microsoft Office 365
• Must be able to manage and prioritize multiple projects/requests
• Ability to work independently and manage priorities
• Flexibility to adapt to changing organizational needs
• Mature judgment and discretion, particularly with regard to confidential information
• Exemplary standards of integrity, honor, safety, management, ethics, quality, and productivity
• Strong analytical and organizational skills
• Oral and written communication and presentation skills
• Problem-solving ability
• Ability to be self-motivated
• Ability and willingness to learn software systems and processes
• Strong interpersonal and client service skills
• Ability to multi-task in a dynamic environment

Experience with Landworks Property Management a plus

• Positive and innovative work environment
• Flexible, healthy, and inclusive workplace with a range of attractive benefits
• Meaningful work experience
• Opportunities for development and internal mobility