Legal Receptionist Job at Robert Half (San Jose)

New

Legal Receptionist

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in reception, front desk coordination, customer service, or administrative support
Background working in a detail-focused services setting
exposure to a legal environment is helpful but not required
Strong verbal communication skills with the ability to listen carefully and respond with professionalism
Demonstrated ability to take precise notes and manage details accurately
Comfortable handling multiple priorities in a busy environment while remaining calm and courteous
Excellent interpersonal skills and a hospitality-focused mindset
Self-directed work style with a willingness to take initiative and assist across office functions
Familiarity with standard office administrative tasks and general computer-based support work

Job Responsibility

Manage high-volume initial phone inquiries by guiding conversations through a consistent intake process and capturing complete, accurate information
Document call details thoroughly and route information to the appropriate team members so follow-up can happen efficiently
Deliver a warm, welcoming reception experience by greeting visitors promptly and maintaining an organized front desk presence
Support daily office operations by processing incoming and outgoing mail, preparing copies, and assisting with general administrative needs
Use sound judgment to balance compassion with efficiency, helping callers feel heard while keeping response times under control
Step in to provide backup assistance for office support duties when coverage is needed
Maintain a courteous demeanor in all interactions and contribute positive energy to the workplace
Assist with benefits-related administrative functions, including coordination support for leave, COBRA, and other compensation and benefits processes when required

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Legal Receptionist

A San Francisco–based law firm is seeking a professional and client-focused Lega...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–3+ years of experience as a receptionist or front desk professional, preferably within a law firm or professional services environment
Excellent communication and interpersonal skills with a strong client-service mindset
Professional demeanor with the ability to handle sensitive and confidential information
Strong organizational skills and attention to detail
Ability to manage multiple priorities in a fast-paced, on-site office setting
Proficiency with Microsoft Office (Outlook, Word, Excel) and standard office equipment
Reliable, punctual, and comfortable serving as the face of the firm

Job Responsibility

Greet and assist clients, visitors, and vendors in a professional and courteous manner
Answer and route incoming phone calls, take accurate messages, and manage voicemail systems
Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment
Coordinate conference room scheduling and assist with meeting setup as needed
Receive, sort, and distribute mail and courier deliveries
Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation
Support attorneys, paralegals, and legal assistants with ad hoc administrative requests
Monitor office supplies and coordinate restocking as needed
Ensure compliance with firm confidentiality and professionalism standards

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan
free online training
competitive compensation

Fulltime

Legal Receptionist

Our client, a fast-paced and collaborative law firm in Santa Clara, is seeking a...

Location

United States , Santa Clara

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

0–2+ years of experience in a legal or administrative role (legal experience preferred)
Bilingual Spanish/English Required
Strong communication and interpersonal skills
Highly organized with strong attention to detail
Proficient in Microsoft Office (Outlook, Word, Excel)
Ability to multitask in a fast-paced environment
Professional demeanor and client-service mindset
Eagerness to learn and grow within the legal field

Job Responsibility

Greet and assist clients and visitors in a professional and friendly manner
Answer and direct incoming calls, manage general inquiries, and relay messages
Schedule appointments, meetings, and conference room bookings
Handle mail, deliveries, and outgoing correspondence
Maintain a clean, organized, and professional front office environment
Assist with basic administrative tasks such as data entry, filing, and document preparation
Support legal staff with intake forms, client coordination, and general office support
Ensure confidentiality and professionalism when handling sensitive information

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Legal Receptionist

Robert Half is partnered with law firm in North Dallas seeking a reliable and pr...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a professional office environment
legal office experience preferred
Excellent communication, organizational, and multitasking skills
Proficiency with standard office software and phone systems
Professional demeanor and strong attention to detail
Ability to handle sensitive information with discretion

Job Responsibility

Greet clients and visitors, providing outstanding customer service in person and over the phone
Answer and route calls promptly
manage voicemail, messages, and scheduling requests
Maintain confidentiality and uphold the firm’s ethical standards during all interactions
Assist with incoming and outgoing mail, deliveries, and office correspondence
Support attorneys and staff with administrative tasks such as copying, filing, and document organization
Coordinate conference rooms and meeting logistics
Monitor supplies and assist with front office maintenance

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Legal Receptionist

Robert Half is partnered with law firm in North Dallas seeking a reliable and pr...

Location

United States , Addison

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a professional office environment
legal office experience preferred
Excellent communication, organizational, and multitasking skills
Proficiency with standard office software and phone systems
Professional demeanor and strong attention to detail
Ability to handle sensitive information with discretion

Job Responsibility

Greet clients and visitors, providing outstanding customer service in person and over the phone
Answer and route calls promptly
manage voicemail, messages, and scheduling requests
Maintain confidentiality and uphold the firm’s ethical standards during all interactions
Assist with incoming and outgoing mail, deliveries, and office correspondence
Support attorneys and staff with administrative tasks such as copying, filing, and document organization
Coordinate conference rooms and meeting logistics
Monitor supplies and assist with front office maintenance

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Legal Receptionist

We are looking for an entry level Legal Receptionist to join our client in Reno,...

Location

United States , Reno

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in Microsoft Word, with strong formatting and editing skills
Excellent typing skills and attention to detail for accurate data entry
Strong organizational abilities to manage multiple tasks and deadlines
Attentive and effective communication skills for interacting with clients and colleagues
Familiarity with general office equipment and procedures
Willingness to learn and grow in a fast-paced legal environment

Job Responsibility

Welcome clients and visitors, ensuring a positive and detail-focused first impression
Prepare, edit, and format legal documents using Microsoft Word with precision
Perform data entry tasks while maintaining confidentiality and accuracy in case files
Answer phone calls courteously, addressing inquiries or directing them appropriately
Maintain organization of legal records and files for quick and efficient access

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Legal Receptionist

Office Angels Glasgow are currently seeking an experienced Legal Receptionist to...

Location

United Kingdom , Glasgow

Salary:

25000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience managing a busy corporate reception
Exceptional written and verbal communication skills and an excellent telephone manner
A strong team player who can work collaboratively to reach shared goals
The ability to maintain a professional and calm demeanour in a high-pressure environment
Someone personable, well presented and confident in their work
Excellent IT skills and a proficiency in Microsoft office
The ability to multitask and prioritise daily duties
A strong understanding of legal terminology and previous experience in a law firm or legal department
Be people focused and have a passion for helping others

Job Responsibility

Welcome clients and visitors with professionalism, ensuring they feel valued and supported from the moment they arrive
Handle all inbound calls and emails and assist with any queries
Manage diary and schedule appointments
Coordinate with and support multiple departments in the office to ensure client needs are met
Collect payments over the phone and online
Maintain a well organised and tidy reception area
Perform general administrative tasks such as, filing, data entry and photocopying
Manage and maintain meeting room equipment and ensure rooms are set up
Provide excellent service from start to finish for all clients, ensuring a pleasant experience throughout

What we offer

Company pension scheme
23 days holiday + 8 statutory
Competitive salary
Wellbeing support
Early finish on your birthday
Company bonus scheme

Fulltime

Legal Receptionist

Our client is seeking a Legal Receptionist to join their dynamic team within the...

Location

United Kingdom , Manchester

Salary:

27000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous corporate reception experience is essential
excellent communication and interpersonal skills
ability to multitask and prioritise effectively
strong understanding of corporate receptionist duties and best practises

Job Responsibility

Meeting and greeting clients and visitors
handling telephone calls via a switchboard system
set-up of conference calls and video conferencing
ensuring all correspondence is handled accurately and timely
organisation of daily conference facilities and supplies
coordinating conference catering and refreshment requirements
liaising with maintenance and cleaning companies
assisting with ad-hoc clerical duties

What we offer

25 days of holiday
medicash

Fulltime

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