Legal Practice Specialist Job at Robert Half (Chicago)

Intake Specialist (Legal) – Estate Planning & Probate

Robert Half is partnering with a well-established and highly regarded law firm t...

Location

United States , Lynnwood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2+ years of experience in a legal intake, client services, or front-facing law firm role
Prior exposure to estate planning, probate, or elder law strongly preferred
Experience with legal practice management systems required
Clio Manage preferred, with Clio Grow a plus
Exceptional communication skills, with the ability to interact with clients in a professional, empathetic, and clear manner
Highly organized with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment
Technologically proficient and adaptable to new systems and workflows
Proven ability to handle sensitive and confidential information with discretion
Team-oriented approach with a positive, collaborative mindset
At least 1 year of experience in legal intake, client services, or a similar law firm role

Job Responsibility

Serve as the primary contact for all incoming inquiries via phone, email, and online channels, delivering a high level of professionalism and client care
Conduct detailed intake interviews to gather relevant information, assess legal needs, and evaluate urgency
Open and manage new matters within the firm’s practice management system (Clio), including running conflict checks and coordinating scheduling
Maintain accurate, organized client records throughout the intake and onboarding process
Collaborate with attorneys and paralegals to communicate intake status and ensure efficient handoff of new matters
Proactively follow up with prospective clients and track conversion from inquiry to engagement
Support ongoing improvements to intake workflows and client experience processes

What we offer

2 weeks PTO
401K with matching
Profit sharing
Fully paid medical/dental/vision coverage
Chance for long-term growth
Medical
Vision
Dental
Life and disability insurance

Fulltime

Legal Specialist

This role is in the Legal Issuance Solutions team supporting the Global Issuance...

Location

United Kingdom , Belfast

Salary:

Not provided

Citi

Expiration Date

Until further notice

Requirements

Relevant industry experience, preferably with some experience working in an in-house legal role within financial services
In-depth knowledge of legal customs and practices, knowledge and understanding of the financial services industry
Contractual and documentation negotiation experience in a large institutional setting
Proven record of completing complex documentation within very tight time deadlines
Ability to manage complex documentation with organization and detail
Must possess excellent interpersonal and project management skills, as well as the ability to interact and communicate effectively with Senior management
Proficiency in Microsoft Office: Word, PowerPoint, Excel, Outlook.

Job Responsibility

Review, draft, and negotiate contracts and required documentation for the relevant GMI Business
Conduct business negotiations in a timely, thorough, and efficient manner
Engage with the firm's institutional clients and their internal/external counsel and collaborates with Citi’s first line, legal, second line, and other internal constituents during negotiations
Integrate in-depth knowledge of an area to address queries from Citi businesses and clients regarding the contractual documentation and escalates to senior attorneys as required
Have responsibility for the management of a number of transactions at any one time
Stay abreast of new and changing regulatory and legal issues and industry initiatives and ensures compliance with regulatory requirements
Get the opportunity to work on document templating and automation projects to improve existing processes and procedures and create efficiencies, including by embracing technology solutions
Advise the Risk function and business partners on risks and associated documentation requirements based on product and relevant jurisdiction(s)
Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citi, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy.

What we offer

Generous holiday allowance starting at 27 days plus bank holidays
increasing with tenure
A discretional annual performance related bonus
Private medical insurance packages to suit your personal circumstances
Employee Assistance Program
Pension Plan
Paid Parental Leave
Special discounts for employees, family, and friends
Access to an array of learning and development resources.

Fulltime

Senior specialist, legal

Provides specialized legal expertise in multiple legal disciplines to design and...

Location

India , Hyderabad

Salary:

Not provided

Randstad

Expiration Date

August 01, 2026

Requirements

Working knowledge of own discipline and a basic understanding of concepts and procedures in related disciplines
Knowledge of the company, processes and customers
Experience performing a range of assignments related to discipline
Ability to use prescribed guidelines or policies in analyzing situations and resolving problems to deliver continuous business results
Ability to explain factual, sometimes complex and potentially dynamic information to others in straightforward situations

Job Responsibility

Coordinates legal counsel on a broad range of legal and compliance issues to enable the organization to achieve its (commercial) objectives and manage legal risk in compliance with applicable laws
Applies knowledge of industry developments by collaborating and partnering with internal subject matter experts to develop new perspectives and advise on relevant legal matters
Defines processes and procedures for (commercial) contracts and identifies and recommends best practices, continuously developing and sharing knowledge with the team
Manages the preparation and negotiation of complex (commercial) contracts, including identifying legal and business risks and recommending solutions
Mentors other Law professionals, helping to improve the team’s abilities by acting as a technical resource
Influences and coordinates the standards around legal research to gather relevant case law, statutes, regulations and legal precedents
Makes recommendations to senior management on the advisability of pursuing or defending a lawsuit based on legal analysis and risk assessment
May coordinates due diligence to support the identification of compliance risks and/or improvements to compliance policies and processes. Monitors regulatory changes and implements necessary company processes to meet evolving requirements

Product Legal Specialist

We’re building a subscription-based LegalTech product that enables users to gene...

Location

Salary:

Not provided

Ruby Labs

Expiration Date

Until further notice

Requirements

Law degree
2–4 years of legal experience, with at least 1–2 years in a product company, LegalTech, SaaS, or tech-enabled service
Strong understanding of contract law and standardized agreements
Experience working with product teams (PMs, designers, engineers), not just legal stakeholders
Excellent written English with the ability to draft clear, precise, user-friendly legal content
Ability to simplify complex legal concepts into product-ready language
Pragmatic, solution-oriented mindset — comfortable balancing legal accuracy with product speed
High attention to detail and strong written communication skills

Job Responsibility

Create, review, validate, and refine legal agreement content used in document templates and generators
Support the development of standardized, ready-to-use legal documents (e.g. bills of sale, residential agreements, and similar templates)
Work closely with Product and Growth to translate legal requirements into user-facing questions, conditional logic, modular, reusable clauses
Help structure agreement content so clauses can be assembled dynamically based on user input
Ensure documents are legally sound, understandable, and suitable for self-service use by non-lawyers
Identify which content can remain generic and which must be jurisdiction-specific
Support expansion into new countries by reviewing and adapting agreement templates
Review and support document-related legal texts (e.g. disclaimers, document-specific terms)
Flag legal risks, unclear wording, edge cases, or misuse scenarios in document flows
Help define best practices for maintaining, updating, and versioning legal content

What we offer

Remote Work Environment
Unlimited PTO
Paid National Holidays
Company-provided MacBook
Flexible Independent Contractor Agreement

Fulltime

Specialist, Legal Counsel, Regulatory & Litigation

Provide specialized legal counsel for a BU focusing on 1-2 specialized areas: li...

Location

Mexico , Mexico City

Salary:

Not provided

Newmont Mining

Expiration Date

Until further notice

Requirements

Law degree and license to practice in the relevant jurisdiction(s)
Strong experience in drafting, reviewing, and negotiating commercial contracts
Strong understanding of a broad range of legal issues, laws, and regulations
Experience in mining or construction
experience in a multinational environment is a plus
Proven experience drafting and reviewing commercial contracts
Solid understanding of mining-related laws, legal trends, and legislative developments
Specialized legal knowledge in one or more of the following areas: Sustainability, Commercial, Employment, and Litigation
Advanced English proficiency, both written and spoken
Ability to apply independent judgment and specialized legal expertise to complex matters

Job Responsibility

Provide specialized legal counsel for a BU focusing on 1-2 specialized areas: litigation, legal commercial, sustainability or employment, under the guidance of a Director/Principal, Legal
Advise executives and management on legal matters, including governance, regulatory compliance, commercial, land, employment, litigation, and sustainability
Handle complex legal matters under the guidance of the Director, Legal and Head of Legal, providing practical, risk-based solutions
Monitor and interpret legal and regulatory developments and trends relevant to the country and business operations
Draft, review, and negotiate commercial contracts and agreements, including EPCM arrangements, major projects, strategic transactions, and joint ventures
Support dispute avoidance and resolution, including litigation strategy, negotiations, and coordination with external counsel
Provide legal support on sustainability and environmental matters, including permitting, compliance, investigations, reclamation projects, and community agreements
Advise on employment, labor relations, and workplace health and safety matters, including policies, investigations, disputes, and collective bargaining agreements
Ensure compliance with local laws such as competition, construction, intellectual property, employment, and environmental regulations
Develop legal documentation, standard templates, negotiation guidelines, and deliver legal training to internal stakeholders

Fulltime

Legal Operations Specialist

We are looking for a detail-oriented Legal Operations Specialist to support the ...

Location

United States , Centennial

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience working with Filevine or a similar legal case management platform in an administrative or support capacity
Demonstrated ability to manage system configurations, platform integrations, and workflow automation initiatives
Strong understanding of legal support operations, including calendaring, civil procedure, and document or case-related workflow coordination
Experience delivering user training and explaining technical concepts clearly to both legal and non-technical audiences
Solid organizational and project coordination skills, with the ability to manage multiple priorities in a fast-paced environment
Analytical problem-solving ability with a track record of identifying issues, determining root causes, and implementing effective solutions
Strong communication skills and the ability to work effectively with attorneys, staff, vendors, and cross-functional stakeholders
Prior experience in a law firm, legal department, paralegal setting, or legal operations environment is preferred

Job Responsibility

Oversee the day-to-day administration of the Filevine platform, including configuration settings, user roles, permissions, and data governance practices
Build and refine workflows, custom fields, templates, task structures, and deadline tracking processes to support consistent legal operations across the firm
Coordinate account provisioning, licensing, onboarding, and offboarding activities to maintain accurate access and reliable system records
Work with external vendors and technical partners to troubleshoot system issues, support integrations, and assess new tools that align with business needs
Monitor platform updates and feature releases, then guide implementation planning and user readiness for enhancements
Review existing operational processes, identify inefficiencies, and recommend practical technology-driven improvements that increase effectiveness
Lead training sessions for attorneys and staff, creating clear documentation, reference materials, and self-service resources to support ongoing learning
Act as a primary support contact for system users, resolving questions promptly and escalating more complex issues when needed
Support firm-wide technology rollouts and adoption efforts related to legal systems and workflow changes
Collaborate with practice leaders and the IT Director to align platform capabilities with operational priorities and service expectations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Legal Billing Specialist

This Legal Billing Specialist will get the chance to join an expanding team that...

Location

United States , Montclair

Salary:

75000.00 - 95000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in billing, preferably within a legal or services environment
Practical knowledge of legal billing procedures, billing collections, and electronic invoicing workflows
Hands-on experience with Elite 3E, Aderant, Rainmaker, and/or relevant systems
Strong proficiency in Excel and comfort working with billing data, reports, and financial records
Excellent written and verbal communication skills with the ability to interact professionally across departments and with clients
Highly organized and focused on accuracy, with the ability to manage several priorities independently and within a team setting
Ability to perform effectively in a fast-paced environment while maintaining accuracy and meeting deadlines

Job Responsibility

Manage the full billing cycle for assigned attorneys, including invoice preparation, billing adjustments, rate review, and resolution of client billing questions
Partner with attorneys, administrative staff, and firm leadership to ensure billing matters are handled accurately and efficiently
Coordinate with the accounting team to help meet monthly and year-end billing targets and support timely revenue processing
Process electronic billing submissions and address issues related to outside counsel guidelines and invoice delivery platforms
Update billing rates within the system, establish rate structures, and maintain accurate pricing information for client matters
Create and maintain client and matter records in Elite 3E and relevant e-billing platforms, ensuring data remains current and complete
Generate recurring and ad hoc billing reports to support operational tracking and management review
Assist with collection-related follow-up through electronic billing correspondence and outreach when needed
Work closely with accounting on cash application questions, duplicate payment review, and the handling of funds retained in trust
Document billing-related communications and activity in iManage for accurate recordkeeping and reference

What we offer

work schedule flexibility
career advancement
medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

Legal Operations Specialist

Establish tech company with an AI flare has an immediate opening for a detail-or...

Location

United States , Redwood City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in legal operations with significant e-billing experience
Proficiency with e-billing platforms (Brightflag preferred, similar tools acceptable)
Experience with invoice review, budgeting, and vendor oversight is a plus
Comfort operating in a fast-paced, high-growth SaaS environment with evolving priorities
Willingness to work part-time on a contract basis
All applicants applying for U.S. job openings must be legally authorized to work in the United States

Job Responsibility

Manage and optimize the legal e-billing platform, including invoice review workflows, vendor compliance, matter budgeting, reporting, and continuous process improvements
Manage day-to-day operations of Brightflag billing platform, including matter setup, user management, and billing workflow optimization
Partner with tax, AP, and procurement teams to establish proper billing and payment procedures
Serve as primary liaison with outside counsel on billing inquiries, invoice processing, and administrative coordination across all practice areas

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Parttime

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Legal Practice Specialist

Job Description

Job Responsibility

Requirements

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