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Legal Practice Assistant

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Robert Half

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Location:
United States , Irvine

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Category:
Legal

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Our client, a reputable and growing law firm in South Orange County, is seeking an experienced Legal Practice Assistant / Legal Secretary (4–9 years) to support a busy team of litigation and corporate attorneys. This role requires a highly organized, detail-oriented detail oriented who can manage complex litigation support while also assisting with corporate transactional workflows. The ideal candidate thrives in a fast-paced, deadline-driven environment and can work both independently and collaboratively in a hybrid setting.

Job Responsibility:

  • Provide full litigation support from case inception through trial, including: Drafting, formatting, and proofreading: Pleadings, motions, discovery, and correspondence
  • Preparing TOCs/TOAs (Table of Contents / Table of Authorities)
  • Manage e-filing in: California state courts (mandatory) Federal courts (CM/ECF preferred)
  • Calendar and track: Court deadlines, hearings, depositions, and trial dates
  • Prepare and organize: Hearing binders, trial binders, and exhibits
  • Deposition notices, subpoenas, and deposition summaries
  • Coordinate with: Courts, opposing counsel, court reporters, and vendors
  • Assist attorneys with corporate transactional matters, including: Preparing and revising agreements (NDAs, engagement letters, basic contracts)
  • Proofreading and formatting corporate documents
  • Maintain corporate records and assist with: Entity formations and filings (Secretary of State experience preferred)
  • Corporate minute books and governance documents
  • Support closing processes: Signature page tracking
  • Compilation of closing binders
  • Manage complex attorney calendars, including: Scheduling meetings, deadlines, and travel
  • Coordinate internal and external communications with clients
  • Prepare and submit time entries, billing edits, and expense reports
  • Open new matters and maintain client files (electronic and physical)
  • Assist with conflict checks and engagement documentation
  • Handle general administrative tasks, including document management and file organization

Requirements:

  • 4–9 years of experience as a Legal Secretary or Legal Practice Assistant
  • Strong background in Civil litigation (required)
  • Exposure to corporate/transactional work (highly preferred)
  • Hands-on experience with California state court e-filing (required)
  • Familiarity with federal court filing (CM/ECF strongly preferred)
  • Advanced knowledge of Court procedures, filing deadlines, and local rules in Orange County and/or Los Angeles County
  • Proficiency in Drafting and formatting legal documents (pleadings, motions, discovery)
  • Preparing TOCs and TOAs (using Word or specialized software)
  • Experience coordinating Depositions, mediations, and trial logistics
  • Experience supporting Corporate transactions, governance, or business law practices
  • Familiarity with Entity formation filings (CA Secretary of State)
  • Corporate document management and closing processes
  • Advanced proficiency in Microsoft Word (styles, formatting, track changes, TOC/TOA tools required) and Outlook (calendar management)
  • Experience with Document Management Systems (iManage, NetDocuments, or similar)
  • Timekeeping/billing software (e.g., Elite, Aderant, Clio)
  • Ability to handle high-volume document production with accuracy
  • Strong attention to detail and organizational skills
  • Ability to manage multiple deadlines simultaneously
  • High level of professionalism and client-service orientation
  • Strong written and verbal communication skills
  • Ability to work independently in a hybrid environment
  • Proactive mindset with strong problem-solving abilities
What we offer:
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • Company 401(k) plan

Additional Information:

Job Posted:
May 11, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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