Legal Operations & Paralegal Director Job at Robert Half (Denver)

Corporate Paralegal and Legal Operations Manager

This is a rare opportunity to join the legal team on the ground floor as the fir...

Location

United States , Menlo Park

Salary:

Not provided

Blockstream

Expiration Date

Until further notice

Requirements

BA/BS with a Paralegal certificate from an accredited institution
5–10 years of experience as a corporate paralegal with progressively increasing responsibilities and accomplishments
Experience working in a corporate legal department or law firm, familiarity with corporate governance practices, including corporate secretarial requirements and public company filings
Strong understanding of securities laws and regulations
Experience building or significantly improving legal processes and workflows with demonstrated project management skills
Proficiency in legal research databases, legal platforms, and corporate record-keeping software
Strong computer skills, including expertise in Microsoft Office Suite
Excellent written and verbal communication skills
Experience working with senior executives
Impeccable professional ethics, integrity and judgment, and high level of discretion in handling confidential matters

Job Responsibility

Organize corporate records and coordinate due diligence activities for mergers, acquisitions, and other corporate transactions
Maintain capitalization tables, option records, and corporate records, including shareholder and director information
Assist with organizing and preparing agendas and papers for board and/ or shareholder meetings and annual general meetings
take minutes, and coordinate correspondence with and requests from various directors
Assist in the preparation and filing of corporate documents such as articles of incorporation, bylaws, and minutes of meetings
Liaise and collaborate with internal and external parties across different jurisdictions to support subsidiary governance and ensure compliance with federal and state corporate laws and regulations
Build legal operations infrastructure from scratch
Create intake processes that make it easy for the business to work with Legal
Develop metrics and reporting to track Legal team performance and workload and to measure success against strategic plans
Develop and implement operational and technology strategies to enhance Legal department performance and project management

Fulltime

Legal Operations Specialist

We are looking for a detail-oriented Legal Operations Specialist to support the ...

Location

United States , Centennial

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience working with Filevine or a similar legal case management platform in an administrative or support capacity
Demonstrated ability to manage system configurations, platform integrations, and workflow automation initiatives
Strong understanding of legal support operations, including calendaring, civil procedure, and document or case-related workflow coordination
Experience delivering user training and explaining technical concepts clearly to both legal and non-technical audiences
Solid organizational and project coordination skills, with the ability to manage multiple priorities in a fast-paced environment
Analytical problem-solving ability with a track record of identifying issues, determining root causes, and implementing effective solutions
Strong communication skills and the ability to work effectively with attorneys, staff, vendors, and cross-functional stakeholders
Prior experience in a law firm, legal department, paralegal setting, or legal operations environment is preferred

Job Responsibility

Oversee the day-to-day administration of the Filevine platform, including configuration settings, user roles, permissions, and data governance practices
Build and refine workflows, custom fields, templates, task structures, and deadline tracking processes to support consistent legal operations across the firm
Coordinate account provisioning, licensing, onboarding, and offboarding activities to maintain accurate access and reliable system records
Work with external vendors and technical partners to troubleshoot system issues, support integrations, and assess new tools that align with business needs
Monitor platform updates and feature releases, then guide implementation planning and user readiness for enhancements
Review existing operational processes, identify inefficiencies, and recommend practical technology-driven improvements that increase effectiveness
Lead training sessions for attorneys and staff, creating clear documentation, reference materials, and self-service resources to support ongoing learning
Act as a primary support contact for system users, resolving questions promptly and escalating more complex issues when needed
Support firm-wide technology rollouts and adoption efforts related to legal systems and workflow changes
Collaborate with practice leaders and the IT Director to align platform capabilities with operational priorities and service expectations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Legal Operations Manager

A publicly traded organization is seeking a highly organized, detail-oriented, a...

Location

United States , Denver

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
paralegal certification preferred
Minimum of 3+ years of experience supporting executive leadership and/or Boards of Directors
Experience within a publicly traded company strongly preferred
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and board portal software
Exceptional organizational, communication, and discretion skills
Ability to travel quarterly for board meetings

Job Responsibility

Manage complex calendars, scheduling, and travel arrangements for the CLO and legal leadership team
Prepare, edit, and proofread legal documents, reports, correspondence, and executive presentations
Oversee contract routing, signature coordination, and document management processes
Maintain governance calendars, track key deadlines, and ensure timely follow-up on action items
Serve as a primary liaison between the Legal Department and internal/external stakeholders
Partner with the CLO and Finance to develop and manage the annual legal department budget
Review, process, and reconcile invoices
monitor legal spend against budget
Manage outside counsel and vendor relationships, including engagement letters and billing guidelines
Maintain monthly budget reporting dashboards and provide spend analysis to leadership

What we offer

Highly competitive salary
performance bonus
flexibility
comprehensive benefits
medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

Senior Paralegal, Corporate Securities and Governance

SharkNinja is seeking a paralegal with a strong background in securities and cor...

Location

United States , Needham

Salary:

109200.00 - 175000.00 USD / Year

SharkNinja

Expiration Date

Until further notice

Requirements

Thorough understanding of U.S. securities regulations, NYSE rules, EDGAR filing practices, and corporate governance best practices
Experience drafting and reviewing SEC filings, corporate governance documents, and board memoranda and presentations
Experience handling confidential information and working with senior management
Strong research, analytical, and problem-solving skills
ability to multi-task, meet deadlines, work efficiently, independently, and effectively in time-sensitive situations, and interest in developing proficiency in multiple areas of the law
Excellent interpersonal and client service skills, and superior verbal and written communication skills
ability to work effectively across a global enterprise, dealing with stakeholders at all levels of the organization and in various cultures
Proven ability to manage complex matters and exercise sound judgment
Self-motivated to seek out challenges and pursue outrageously extraordinary outcomes
Excellent organizational skills and attention to detail

Job Responsibility

Assist the legal team in various tasks including but not limited to: Preparing and reviewing the company's SEC filings, including reports on Forms 10-K, 10-Q, and 8-K, annual proxy statement (DEF 14A), and related materials
Supporting Board and committee operations, including preparing agendas, minutes, resolutions, and other governance records
maintenance of governance policies and committee charters and related materials
Supporting disclosure controls and procedures and coordinating inputs from cross-functional teams
Supporting director onboarding, training, annual evaluations, and governance-related disclosures
Assisting with annual meeting logistics and related materials
Maintaining insider trading compliance processes, D&O questionnaires, and related governance certifications
Leading Section 16 reporting and beneficial ownership tracking
Assisting with NYSE compliance and required submissions
Managing the formalities necessary to maintain SharkNinja's domestic and international entities, including coordination with corporate agents and legal counsel to maintain minute books, compliance calendars, and annual report filings

What we offer

medical insurance
dental insurance
vision insurance
flexible spending accounts
health savings accounts (HSA) with company contribution
401(k) retirement plan with matching
employee stock purchase program
life insurance
AD&D
short-term disability insurance

Fulltime

Group Paralegal

Location

Belgium , Aalst

Salary:

Not provided

Ontex Peninsular

Expiration Date

Until further notice

Requirements

Bachelor's degree in Law or Law Practice, or equivalent qualification
Proficiency in Microsoft Office (Word, Excel, PowerPoint), SharePoint, and Teams
Familiarity with legal technology tools (document management systems, contract management platforms, data room tools) and willingness to learn and adopt AI and other emerging legal technology tools
Fluent in Dutch and in English (written and verbal)
Prior relevant experience in an in-house legal department or law firm is a strong plus
Prior experience with corporate governance processes (including organization of board and general meetings) and/or supporting corporate or financial transactions (including due diligence, KYC processes, and closing mechanics) is a plus
Experience in a listed company environment is preferred
Excellent organizational skills with strong attention to detail and accuracy and a hands-on, can-do attitude with a pragmatic approach to problem-solving
Unwavering commitment to ethical conduct and professional integrity, with the ability to handle highly confidential information discreetly
A genuine eagerness to learn and develop, both in terms of legal management and legal expertise

Job Responsibility

Co-owning and managing key corporate governance processes, including the preparation and review of selected sections of our Integrated Annual Report, the preparation of the annual shareholders’ meeting of Ontex Group NV, and Board and shareholders' meetings of group subsidiaries
Maintaining and keeping up to date all corporate records, including shareholder registers, corporate governance overviews, corporate officer appointments, and powers of attorney across the group, and drafting recurring corporate documentation such as board and general meeting minutes, resolutions, and other corporate filings
Supporting the legal team on corporate and financial transactions by coordinating corporate due diligence requests, managing data rooms, supporting transaction and project management (including action list follow-up and closing mechanics), and liaising with external counsel, banks, notaries, and directors of group companies
Supporting contract management activities, including maintaining contract databases, tracking key contract dates and renewal deadlines, and conducting first-line reviews of recurring agreements (including NDAs and standard commercial agreements) against internal standard positions and approved templates, leveraging legal AI tools to enhance efficiency and consistency
Providing administrative and organizational support for the group-wide compliance function, including assisting with the maintenance of compliance policies and procedures, supporting compliance monitoring and reporting activities, and coordinating key compliance processes such as the internal whistleblowing system and the third-party screening tool
Supporting legal operations initiatives, including the implementation and management of legal technology tools (e.g., contract management systems, data room platforms, AI tools), management of external counsel billing and matter tracking, and contributing to the continuous optimization of legal and compliance processes and workflows
Providing ad hoc legal and administrative support to the General Counsel and Legal & Compliance team members as required, including support on strategic projects, regulatory inquiries, and other matters as they arise

What we offer

A competitive salary package and benefits
Flexible working hours and the possibility to work from home 2 days per week
An international, listed environment with ample opportunities to grow
A high degree of autonomy and exposure to stakeholders of all levels
An environment where diversity, equity and inclusion are part of the company culture

Fulltime

Operations Associate

We are looking for a highly organized and detail-driven Operations Associate to ...

Location

United States , Sacramento

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
a Paralegal Certificate is preferred
2–5+ years of experience in paralegal work, compliance, contracts, or general operations
familiarity with government affairs or lobbying environments is highly desirable
knowledge of California lobbying laws and filing requirements is a strong plus
exceptional attention to detail and the ability to manage multiple deadlines simultaneously
proficiency in Microsoft Office applications, including Word, Excel, and Outlook
experience with contract management systems is a plus
strong written and verbal communication skills, with the ability to convey complex information clearly
high level of discretion, professionalism, and the ability to handle sensitive information

Job Responsibility

Manage all aspects of state and local lobbying registrations and filings, including initiating registrations, making amendments, processing terminations, and submitting quarterly reports
ensure compliance with California Fair Political Practices Commission regulations and other applicable laws by monitoring deadlines and maintaining accurate compliance calendars
collaborate with internal lobbyists to collect and report disclosures such as activity reports, payments, and gifts
assist in the preparation, formatting, and submission of client proposals and responses to requests for proposals (RFPs)
draft, review, and manage client engagement agreements, amendments, and related legal documents, ensuring proper version control
maintain a database for contracts and proposals, tracking key details such as renewal dates, obligations, and contract terms
coordinate with attorneys and leadership to finalize contract revisions and secure necessary approvals
support the Director of Operations with various special projects, including IT management, internal communications, and office planning
provide administrative support to ensure smooth operations across compliance, business development, and other organizational needs

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
free online training

Fulltime

Corporate Paralegal

We are looking for an experienced Paralegal to support Corporate Governance acti...

Location

United States , Seattle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
2+ years of experience in corporate governance and handling board meetings
Strong background in preparing and managing corporate records, board materials, meeting documentation, and entity formation or maintenance documents
Experience working with directors, senior leaders, and cross-functional business partners while handling sensitive information professionally.

Job Responsibility

Manage recurring governance and compliance activities for assigned entities, ensuring deadlines, filings, and internal approvals are completed accurately and on time
Prepare and revise a range of corporate documentation, including resolutions, consents, meeting minutes, powers of attorney, formation records, organizational charts, and intercompany agreements
Coordinate annual meetings and board sessions by assembling notices, agendas, supporting materials, and follow-up documentation
Review legal entity records and organizational documents, and draft certificates or summaries that confirm corporate information for internal and external use
Address requests from regulators, auditors, vendors, and other third parties by gathering records and providing accurate governance-related information
Maintain minute books, compliance trackers, and related databases while identifying gaps, reducing risk, and improving record accuracy
Support the rollout and ongoing administration of an entity management platform, including record audits, data organization, and annual maintenance activities
Partner with internal teams such as Tax, Treasury, and International Finance to collect information, align on requirements, and keep governance projects moving forward
Monitor legal and regulatory developments affecting entity governance and help communicate practical implications and best practices to relevant stakeholders
Contribute to operational improvements through better workflows, standardized documentation, records retention support, and governance-related project work as needed.

What we offer

3 weeks PTO
healthcare plans
401K with matching
year end bonus
medical
vision
dental
life and disability insurance

Fulltime

Contract Specialist System Contracting - Legal Services

Independently and in coordination with paralegals and attorneys, receives, proce...

Location

United States , Irving

Salary:

Not provided

CHRISTUS Health

Expiration Date

Until further notice

Requirements

High School Diploma required
Bachelor's Degree preferred
3 years of contracting experience, preferably in a hospital or healthcare system, or with some healthcare technology-based contracts, or other translatable experience required
Extensive experience processing and tracking contracts through an electronic contract management system, with some experience collaborating with parties to contracts and drafting contract terms required
Proficiency with Word, Excel, and Adobe applications required
A proven track record of successfully owning, managing, and delivering multiple, concurrent projects, activities, and tasks on time and within scope is required
None required

Job Responsibility

Meets expectations of the applicable OneCHRISTUS Competencies: Leader of Self, Leader of Others, or Leader of Leaders
As requested and within training and capabilities, independently review and complete various contracts relevant to business operations and transactions, including but not limited to certain medical director contracts, business associates agreements, non-disclosure agreements, professional service agreements, technology agreements, and vendor contracts
Update, develop, and maintain System standards for contract processing, with appropriate variations by contract type
Collegially and respectfully interact and coordinate with team members, contract owners, business stakeholders, lawyers, paralegals, and others in the Legal Department
Suggest revisions for common hospital, physician, and other health care-related contract templates
Participate in regular training and professional development activities as requested to enhance job performance and efficiency of the contracting process
Follow up with contract owners to understand the desired final product
Contact business personnel for supportive documents applicable to the proposed or signed contract and upload them to the contract management system
As applicable, coordinate with assigned attorneys on Fair Market Value consultations when necessary and requested
As relevant and within capabilities, directly interact with contracting parties and/or reach out for necessary information to complete the arrangement

Fulltime

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Legal Operations & Paralegal Director

Job Description

Job Responsibility

Requirements

What we offer

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