Legal Operations Manager Job at Robert Half (El Segundo)

New

Legal Operations Manager

This role will work closely with the Shakespeare Martineau brand MD to take resp...

Location

United Kingdom , Birmingham

Salary:

Not provided

Ampa - Legal & Professional Services

Expiration Date

Until further notice

Requirements

Previous strong experience of legal operations management within law firms: such as practice manager role and responsibilities
Awareness of legal operational compliance requirements
Execution focused, driven and comfortable 'juggling' competing priorities
Excellent communication skills and strong attention to detail
A willingness to learn, combined with a pro-active, solution focused approach to drive results
High degree of drive, self-motivation, and resilience. A 'can do' attitude, able to make things happen
Always committed to delivering the best possible outcome to clients and stakeholders
Willingness to be flexible, performing additional ad-hoc responsibilities deemed commensurate with the role and being alert to changing accountabilities as the brand's needs change
Be engaging and a strong influencer, able to bring colleagues on board with new ideas and initiatives, including at senior stakeholder level
A completer/finisher with a strong focus on getting things done

Job Responsibility

Working with the MD to take responsibility for various BAU operational matters as they arise, acting as a trusted partner on key priorities and ad hoc initiatives
Taking the lead on discrete projects linked to the day to day operations of the Brand - to deliver improvements as needed, including the design/improvement and implementation of processes across areas such as Finance, Risk & Compliance, IT & Legal Technology and People
Ensuring projects are delivered efficiently and cost effectively, with a focus on scalability and continuous improvement
Reporting on project progress to SHMA MD and Leadership team , including contributing to regular operational updates and communications across various channels
Liaising and collaborating with individuals across SHMA and Ampa where needed, building strong relationships with central group teams (e.g. Finance, IT, Risk, People team) to ensure effective delivery
Providing operational support to the SHMA brand MD, where needed
Acting as the point of escalation for specific operational delivery – as agreed with the MD
Acting as a key point of contact for legal teams for escalating operational issues, providing troubleshooting and support and ensuring queries are seen through to resolution
Connecting stakeholders across the business, ensuring queries are directed efficiently and outcomes delivered
Working with Team Leaders to embed new processes and ways of working across the brand

What we offer

Agile Working
blended approach to where and how we work
flexibility

Fulltime

Legal Operations Manager

Location

Spain , Madrid

Salary:

Not provided

Fever

Expiration Date

Until further notice

Requirements

3+ years of experience in legal operations or a similar role
Demonstrate expertise in legal technology tools, process improvement, and operational management
Have strong leadership and mentoring skills, and excellent analytical and problem-solving abilities
Have excellent communication and interpersonal skills, including cultural awareness, and empathy (work with international teams and projects, is a plus)
Be professionally fluent in English
Another language is a plus (in particular German, French, Portuguese, Italian, Japanese, Arabic, or Korean)
Have interests and skills beyond the 'usual'. We look for diversity in applications, for e.g. an interest in or experience with coding, development and API integrations

Job Responsibility

Lead the Legal Operations function, driving initiatives to improve operational and cost efficiency
Oversee the legal tech, knowledge management, case support and documentation and administrative functions within the team
Lead initiatives related to contract lifecycle management, matter management, and compliance tracking
Create and monitor department budgets, track spending, and identify cost-saving opportunities
Manage a team of paralegals and legal operations staff, including assigning tasks, mentoring, and conducting performance reviews
Serve as a key liaison between the legal department and other business functions, ensuring alignment with company goals
Coordinate training and professional development for the Legal Operations team

What we offer

Attractive compensation package
Opportunity to have a real impact in a high-growth global category leader
40% discount on all Fever events and experiences
Work in a location in the heart of Madrid
Home office friendly
Responsibility from day one and professional and personal growth
Great work environment with a young, international team of talented people to work with
Health insurance
Flexible remuneration with a 100% tax exemption through Cobee
English & Spanish Lessons

Fulltime

Legal Operations Manager

Our client is looking for a Legal Operations Manager to guide the daily business...

Location

United States , Hiawatha

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in operations, office management, or administrative leadership within a detail-focused services setting
Demonstrated ability to lead staff, set expectations, and drive accountability across administrative teams
Working knowledge of budgeting, payroll, benefits administration, and accounts payable practices
Experience improving workflows, documenting processes, and using performance indicators to measure effectiveness
Strong organizational skills with the ability to manage multiple priorities and solve problems independently
Clear communication skills and confidence working with leadership, employees, vendors, and external partners
Proficiency with office administration functions, including supply management, reception oversight, and general business support

Job Responsibility

Direct daily operational activities across the firm to maintain efficient support services and consistent business performance
Lead, coach, and supervise non-attorney team members, including hiring, onboarding, performance management, and career development
Partner with senior leadership on budgeting, business planning, and operational priorities that support growth and profitability
Oversee human resources administration, including payroll coordination, benefits oversight, compliance practices, and employee records management
Manage office and case-support workflows to improve productivity, reduce bottlenecks, and help matters progress on schedule
Monitor financial operations such as billing support, collections follow-up, accounts payable processes, and performance reporting
Establish and track key operational metrics to evaluate results, identify trends, and guide decision-making
Coordinate vendors, facilities, office supplies, and technology resources to ensure the organization runs smoothly
Support client intake, administrative systems, and cross-functional processes while resolving operational issues as they arise

What we offer

Health, Dental, Vision
PTO

Fulltime

Legal Operations Manager

We have an exciting new opportunity for a candidate with a strong background in ...

Location

Spain , Madrid

Salary:

Not provided

Fever

Expiration Date

Until further notice

Requirements

5+ years of experience in legal operations or a similar role
Expertise in legal technology tools, process improvement, and operational management
Strong leadership and mentoring skills
Excellent analytical and problem-solving abilities
Excellent communication and interpersonal skills, including cultural awareness and empathy
Professionally fluent in English

Job Responsibility

Lead the Legal Operations function, driving initiatives to improve operational and cost efficiency
Oversee the legal tech, knowledge management, case support and documentation and administrative functions within the team
Lead initiatives related to contract lifecycle management, matter management, and compliance tracking
Create and monitor department budgets, track spending, and identify cost-saving opportunities
Manage a team of paralegals and legal operations staff, including assigning tasks, mentoring, and conducting performance reviews
Serve as a key liaison between the legal department and other business functions, ensuring alignment with company goals
Coordinate training and professional development for the Legal Operations team

What we offer

Attractive compensation package
40% discount on all Fever events and experiences
Work in a location in the heart of Madrid
Home office friendly
Responsibility from day one and professional and personal growth
Great work environment with a young, international team of talented people to work with
Health insurance
Flexible remuneration with a 100% tax exemption through Cobee
English & Spanish Lessons
WellHub membership

Fulltime

Legal Operations Manager

We are looking for a motivated and detail-oriented Legal Operations Manager to j...

Location

United States , Harvard, MA

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven ability to manage multiple responsibilities and adapt to changing priorities
Proficiency in Microsoft Word and Excel, with strong formatting skills
Attention to detail and a proactive mindset to identify and address issues promptly
Excellent communication skills, especially in written correspondence that requires attention to detail
Ability to maintain composure and a steady presence in high-pressure situations
Experience in estate or probate work is preferred but not required
willingness to learn is essential
Background in administrative support, office management, or similar roles is advantageous
Comfortable working in a small, collaborative office environment

Job Responsibility

Oversee daily operations and administrative tasks to ensure the office runs smoothly
Assist with onboarding new clients, including preparing necessary documentation and facilitating their initial experience
Review and edit legal documents for accuracy and formatting
Draft initial versions of legal documents such as deeds and proposal letters
Manage correspondence, including drafting letters and addressing envelopes
Support attorneys with overflow tasks to prevent bottlenecks during busy periods
Organize workflows and maintain operational efficiency within the office
Perform receptionist duties, including greeting clients and handling inquiries
Monitor and maintain office supplies, ensuring availability and proper inventory management

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Legal Operations Manager

The Legal Department Operations Manager supports the day-to-day operational exec...

Location

United States , Saint Petersburg

Salary:

Not provided

Raymond James

Expiration Date

Until further notice

Requirements

Bachelor’s degree or equivalent combination of education and experience required
Minimum of 5 years of relevant experience in a legal operations, legal department administration, law firm operations, or a related legal or operational role
experience working with legal technology platforms (e-billing, matter management (Passport), document management (iManage), contract lifecycle management) and managing legal spend strongly preferred
Strong knowledge of legal operations functions, including legal technology, spend management, knowledge management, and process improvement
Demonstrated ability to manage multiple priorities independently in a fast-paced environment
Strong analytical, organizational, problem-solving skills and project management skills
Ability to communicate clearly and effectively with legal team members, business partners, and suppliers
High level of professionalism, discretion, and integrity when handling confidential, sensitive, and privileged information
Advanced knowledge of Excel, including pivot tables, vlookup, and conditional formatting

Job Responsibility

Support and optimize legal technology platforms (e.g., e-billing, matter management, document management systems, and contract lifecycle management (CLM)), to drive efficiency, collaboration and departmental alignment
Serves as a subject matter expert (SME) for Legal Operations tools, supporting configuration, adoption, and optimization
Support system and process adoption through training, documentation, and ongoing user support
Support and optimize outside counsel billing and vendor invoicing processes, ensuring compliance with billing guidelines, policies, and controls
Act as a liaison between Legal, Finance, and external suppliers on financial matters related to legal spend
Assist in efforts to improve current processes, identify new processes, technology system enhancements and shared best practices that improve overall Legal operational effectiveness
Execute operational initiatives aligned with Legal Operations strategy and departmental priorities
Support department planning by tracking and reporting on key department metrics, business analysis and industry benchmarking
Provide data-driven insights and recommendations to Legal Operations leadership and Legal department stakeholders
Ensure data accuracy and integrity across Legal systems and reports

Fulltime

Legal Operations Manager

A publicly traded organization is seeking a highly organized, detail-oriented, a...

Location

United States , Denver

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
paralegal certification preferred
Minimum of 3+ years of experience supporting executive leadership and/or Boards of Directors
Experience within a publicly traded company strongly preferred
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and board portal software
Exceptional organizational, communication, and discretion skills
Ability to travel quarterly for board meetings

Job Responsibility

Manage complex calendars, scheduling, and travel arrangements for the CLO and legal leadership team
Prepare, edit, and proofread legal documents, reports, correspondence, and executive presentations
Oversee contract routing, signature coordination, and document management processes
Maintain governance calendars, track key deadlines, and ensure timely follow-up on action items
Serve as a primary liaison between the Legal Department and internal/external stakeholders
Partner with the CLO and Finance to develop and manage the annual legal department budget
Review, process, and reconcile invoices
monitor legal spend against budget
Manage outside counsel and vendor relationships, including engagement letters and billing guidelines
Maintain monthly budget reporting dashboards and provide spend analysis to leadership

What we offer

Highly competitive salary
performance bonus
flexibility
comprehensive benefits
medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

Legal Operations Manager

The Legal Operations Manager will be responsible for optimizing the Legal & Comp...

Location

United States

Salary:

115000.00 - 130000.00 USD / Year

Equip Health

Expiration Date

Until further notice

Requirements

5+ years of experience in legal operations or legal project management
Proven track record managing legal technology tools and legal process optimization initiatives
Strong analytical and project management skills, with an ability to manage multiple priorities and stakeholders at a time
Exceptional written and verbal communication skills
Demonstrated proficiency in technology tools including Microsoft Office, Google Suite, and ticketing systems such as Jira
Ability to deliver synthesized data insights to senior leadership using data analysis tools including Excel & Sheets
Strong writing and analytical skills, including proven experience developing impactful business reports and presentations for Leadership teams

Job Responsibility

Manage the execution of Legal Department processes and standard operating procedures
Develop, implement, and manage key operational metrics and dashboards in collaboration with the Chief Legal Officer to measure team performance and identify opportunities for improvement
Provide some paralegal responsibilities, including contract intake and tracking, and management of regulatory and corporate filings
Drive process improvement initiatives from planning to execution, ensuring adoption and scalability
Lead the evaluation, selection, implementation, and integration of core Legal technology platforms, tools, and systems
Own Legal Department knowledge management initiatives, including the development of departmental playbooks, driving tech-enabled organization of critical legal records, and developing and providing related training
Manage relationships with vendors and outside counsel, including onboarding, performance tracking, and budget adherence
Partner with Compliance to develop and implement Legal and Compliance policies and procedures for the Company
Prepare engaging and impactful reports and presentations using Google Slides
Perform other duties as assigned

What we offer

Flex PTO (3-5 wks/year recommended) + 11 paid company holidays
Generous parental leave
Competitive Medical, Dental, and Vision plans with generous employer contributions for both individuals and families
Company-paid Short-Term Disability, Long-Term Disability, Life and AD&D insurance
Company-paid partnership with Maven Clinic to provide comprehensive reproductive and family care resources
Employee Assistance Program (EAP), a company-paid resource for mental health, legal services, financial support, and more!
401(k) retirement plan

Fulltime

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Legal Operations Manager

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