Legal Operations Coordinator

• Manages department level needs in coordination with the broader organization's initiatives
• Coordinates internal department processes and deliverables
• Ability to project manage larger department initiatives, including in coordination across multiple business areas
• Maintains legal departmental files and matters and assists with records retention compliance
• Ability to open and manipulate files/information in matter management system
• Manages engagement with outside counsel
• Composes or revises memos, reports, letters, presentations and any legal communication necessary for the area
• Prepares board reports, executive level presentations and materials for department-wide meetings
• Coordinates department communications plans and manages communication tools
• Manages department platforms and tools and leads in identification of process improvements and technological advancements
• Supports administration of corporate compliance function, including task management, onboarding compliance officers, and reporting
• Maintain timelines, status and deadlines and provide calendaring for high-volume practice group(s)
• Maintains information in contract management system and/or on legal portal
• Sorts and distributes department mail, prepares correspondence for distribution, processes departmental paperwork, makes photocopies and performs other administrative duties such as travel arrangements, schedule meetings, etc
• Supports on department invoicing and budgeting
• Oversees immigration processing and acts as a liaison between business and external counsel
• Individual must be willing and open to accepting new responsibilities and duties as practice group's needs arise
• Frequently interact with clients in connection with status of project work, necessitating a high-level of responsiveness
• Self-starter to identify weaknesses in workflows and develop and implement solutions
• The coordinator communicates daily with persons inside and outside the company on legal issues
• Works regularly with privileged and/or confidential information
• Maintains complete confidentiality regarding all department information
• On a daily basis, handles many tasks independently that require good judgment and the handling of sensitive information

• College and/or Bachelor's degree required
• 2+ years of project management experience
• Immigration experience a plus
• Ability to create reporting and presentations for an executive level audience
• Able to lead cross-functional groups to complete assigned tasks
• Knowledge of office procedures, legal terminology, excellent grammar/punctuation/spelling and writing abilities
• Skills to perform various PC functions and ability to operate standard office equipment
• Must be proficient in Word, Excel, Outlook, Power Point, and sharepoint software
• Interpersonal skills necessary to deal professionally and effectively with a diverse group of team members on sensitive and confidential matters
• Analytical abilities sufficient to gather and interpret data for the solution of legal problems
• Must be organized, detailed oriented, and able to prioritize multiple tasks
• Resourceful, takes initiative and maintains good follow-through

Immigration experience

• Weekly pay
• Scheduling flexibility
• Paid parental leave
• Paid education assistance
• Team member discount
• Development programs for advancement and career growth