Legal Operations & Billing Support Job at Office Angels (London)

Legal Operations Specialist

Detail-oriented Legal Operations Specialist to join our client's dynamic legal t...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business, Legal Studies, or related field
JD or paralegal certification is a plus
3+ years of experience in legal operations, preferably in a tech or fast-paced corporate environment
Strong understanding of legal technology tools and process automation
Excellent organizational skills and ability to manage multiple priorities
Proficiency in Microsoft Office Suite and familiarity with CLM and e-billing systems
Strong analytical and communication skills

Job Responsibility

Oversee and optimize legal workflows, including contract lifecycle management and matter tracking
Implement and maintain legal technology platforms (e.g., CLM systems, e-billing, document management)
Collaborate with cross-functional teams (Finance, Procurement, HR) to ensure compliance with internal policies and regulatory requirements
Manage vendor relationships and assist with outside counsel billing and budget tracking
Develop dashboards and reports to monitor legal metrics and performance
Support contract review and assist with drafting standard agreements under attorney supervision
Coordinate internal audits and assist with risk management initiatives
Maintain accurate records and ensure timely filing of corporate documents and regulatory submissions

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training
Access to top jobs and competitive compensation

Legal Billing Coordinator

Legal Billing Coordinator/PA role in an international law firm specializing in h...

Location

United Kingdom , London

Salary:

45000.00 - 55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

PA experience in a busy small/medium law firm
Proven track record in supporting the billing function in a law firm
Longevity in previous roles, showcasing commitment
Well-presented and articulate with legal secretarial skills

Job Responsibility

Assist the Managing Partner: Manage diary schedules, track business development initiatives, and ensure seamless operations
Client Files & Compliance: Open client files on CMS and collate necessary compliance documents
Billing Liaison: Be the bridge between lawyers and the finance team for efficient billing processes
Maintain Connections: Keep the Firm's contact list up-to-date and liaise with our marketing company on various platforms
Support the Legal Team: Provide ad hoc assistance, including document formatting and bundling for paralegals when needed
Holiday Cover: Step in as PA to the Senior Partner during absences

What we offer

25 days of holiday
private medical insurance
Work in a supportive environment with plenty of opportunities to contribute to our marketing and finance functions

Fulltime

Legal Operations Manager

The Legal Department Operations Manager supports the day-to-day operational exec...

Location

United States , Saint Petersburg

Salary:

Not provided

Raymond James

Expiration Date

Until further notice

Requirements

Bachelor’s degree or equivalent combination of education and experience required
Minimum of 5 years of relevant experience in a legal operations, legal department administration, law firm operations, or a related legal or operational role
experience working with legal technology platforms (e-billing, matter management (Passport), document management (iManage), contract lifecycle management) and managing legal spend strongly preferred
Strong knowledge of legal operations functions, including legal technology, spend management, knowledge management, and process improvement
Demonstrated ability to manage multiple priorities independently in a fast-paced environment
Strong analytical, organizational, problem-solving skills and project management skills
Ability to communicate clearly and effectively with legal team members, business partners, and suppliers
High level of professionalism, discretion, and integrity when handling confidential, sensitive, and privileged information
Advanced knowledge of Excel, including pivot tables, vlookup, and conditional formatting

Job Responsibility

Support and optimize legal technology platforms (e.g., e-billing, matter management, document management systems, and contract lifecycle management (CLM)), to drive efficiency, collaboration and departmental alignment
Serves as a subject matter expert (SME) for Legal Operations tools, supporting configuration, adoption, and optimization
Support system and process adoption through training, documentation, and ongoing user support
Support and optimize outside counsel billing and vendor invoicing processes, ensuring compliance with billing guidelines, policies, and controls
Act as a liaison between Legal, Finance, and external suppliers on financial matters related to legal spend
Assist in efforts to improve current processes, identify new processes, technology system enhancements and shared best practices that improve overall Legal operational effectiveness
Execute operational initiatives aligned with Legal Operations strategy and departmental priorities
Support department planning by tracking and reporting on key department metrics, business analysis and industry benchmarking
Provide data-driven insights and recommendations to Legal Operations leadership and Legal department stakeholders
Ensure data accuracy and integrity across Legal systems and reports

Fulltime

Billing Specialist

We are seeking a Billing Specialist to join our team in Dallas, Texas. In this r...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in Accounting Software Systems is necessary
Must have 3E, Elite or Aderant system experience
Must have 5+ years of legal billing experience
Must be adept at Computerized Billing
Familiarity with EHR SYSTEM is desirable
Proficiency in Epic Software will be advantageous
Knowledge of About Time is a plus
Must be proficient in various Accounting Functions
Experience in handling Accounts Payable (AP) is necessary
Familiarity with Accounts Receivable (AR) is required

Job Responsibility

Accurately process customer credit applications and maintain precise records
Oversee the firm's billing process, ensuring all action items are handled efficiently
Review and manage working capital lock-up days, taking swift action when necessary
Scrutinize final invoices before dispatching to partners for approval
Provide training and technical support for financial systems
Assist in the matter inception process, ensuring agreed billing rates are accurate for new instructions
Monitor client money balances and ensure funds are applied or refunded promptly
Act as a trusted business advisor to partners and other fee earners, providing support materials for meetings
Review unbilled disbursements balances monthly and oversee the processing of write-offs
Maintain diligent file records for all billing, collections, and client money related backup materials

What we offer

medical
vision
dental
life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Operations / Data Specialist

This role offers the opportunity to work closely with our data analytics team to...

Location

Salary:

Not provided

Sterlington

Expiration Date

Until further notice

Requirements

Practical experience in data systems and operational processes
Experience with legal technology platforms and practice management systems (Aderant experience highly valued)
Previous involvement in system implementations or migrations within SMEs
Understanding of law firm operations including matter management, billing cycles, and client data structures
Ability to quickly synthesize complex historical contexts while applying structured problem-solving approaches
Proven ability to work both independently and collaboratively in small, high-performing teams
Clear communication skills for translating technical concepts to non-technical stakeholders

Job Responsibility

Identify and improve data processing consistency in our existing data infrastructure
Support our data strategy and implementation workstream for PMS deployment
Apply industry best practice for managing legal practice data including matter management, billing, and client information
Collaborate with our data visualization specialist to ensure data integrity and accessibility for reporting needs
Working with Compliance, develop and maintain data governance frameworks appropriate for a law firm environment
Build documentation and processes that will support future team scaling
Contribute to strategic planning for our operations and systems roadmap

Legal Operations Support Associate - Intellectual Property

The Legal Operations Support Associate – Intellectual Property position will pla...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

ResMed

Expiration Date

Until further notice

Requirements

1-2 years of related experience in legal support role or similar
Exposure to IP systems such as Anaqua, or prior IP administrative experience
Experience in legal systems or with legal operations processes
A strong sense of business ethics including the ability to appropriately handle confidential information
Ability to learn quickly and understand legal activities and processes
Strong customer experience focus
Excellent written and verbal communication skills
Excited and enthusiastic to learn, and by the opportunities new challenges provide
Desire to work in a high caliber team and strive for exceptionally high-quality service delivery
Excellent computer proficiency (e.g. MS Office – Word, Excel, and Outlook)

Job Responsibility

Administer and maintain data in the IP docketing and records management system (e.g., Anaqua), ensuring data integrity and timely updates
Support the processing of weekly docketing and paralegal reports and patent/trademark maintenance actions
Coordinate correspondence with external IP counsel and internal stakeholders for routine administrative needs
Support as needed the day to day maintenance for core legal platforms (e.g., Anaqua, CounselLink, MyContracts, iManage, Xakia), ensuring smooth operation and user onboarding/offboarding
Serve as the first line of support for Anaqua, troubleshooting issues and working with IT for resolution
Drive process efficiency by documenting SOPs for core legal operations, ensuring standardization and clarity
Continuously improve legal processes by documenting workflows, identifying inefficiencies, and recommending optimizations
Assist in matter creation and tracking within CounselLink, ensuring accuracy in legal records
Support the administration of the e-billing process, ensuring timely and accurate invoicing
Generate reports from legal/IP systems as needed

Fulltime

Junior Paralegal & Legal Operations Specialist

Our company is seeking a detail-oriented Junior Paralegal & Legal Operations Spe...

Location

United States , Santa Clara

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 6 months of paralegal, legal assistant, legal operations, or related experience (internship roles may qualify)
Previous experience supporting an in-house legal team highly preferred
Strong technical aptitude
comfortable learning and using legal operations software, e-billing systems, and document management tools
Outstanding organizational skills and attention to detail
Ability to commute to the Santa Clara, CA office
this is a hybrid position (typically 2–3 days in office per week)

Job Responsibility

Assist with legal research, preparing legal documents, and maintaining legal files
Support contract management processes—including drafting, reviewing, tracking, and organizing agreements
Help manage the calendar for legal actions such as deadlines, filings, and compliance requirements
Perform factual and legal investigations under direction of legal counsel
Maintain and optimize legal technology platforms and document management systems
Facilitate e-billing, matter management, and outside counsel invoices (training provided)
Assist in tracking departmental metrics, legal spend, and producing regular reports
Proactively identify opportunities for process improvements or automation within the legal department
Provide general administrative support to the legal team as needed
Collaborate and communicate effectively with internal business units and external partners

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Senior Legal Operations Manager

As our Senior Legal Operations Manager, you will play a critical role in scaling...

Location

United States , San Francisco

Salary:

155000.00 - 165000.00 USD / Year

Strava

Expiration Date

Until further notice

Requirements

8+ years of experience in legal operations, legal project management, or related in-house legal roles
Hands-on experience owning legal technology platforms and driving adoption
Experience managing legal spend, vendors, and budgets with a strong focus on efficiency and value
Ability to communicate clearly and effectively with senior stakeholders
Confidence using modern tools and systems (e.g., Generative AI, CLM tools, Asana, Slack, Notion) to amplify impact

Job Responsibility

Own and continuously improve the legal operations roadmap, aligning operational priorities with Legal and company-wide goals
Lead the design, implementation, and optimization of legal workflows, including contract lifecycle management, matter intake, and compliance processes
Own and administer legal technology systems, including contract management, matter management, e-billing, discovery, AI, and related tools
Partner with Legal, Finance, IT, People, Procurement, and other teams to drive cross-functional initiatives, operational excellence, and autonomy / self-service
Manage outside counsel relationships, including onboarding, performance management, rate negotiations, and spend optimization
Own legal budgeting, forecasting, and spend tracking, providing clear and actionable insights to Legal leadership
Develop and maintain SOPs, SLAs, playbooks, templates, and enablement resources for Legal and business teams
Build reporting, dashboards, and KPIs that provide visibility into legal workload, risk, performance, and efficiency
Triage and provide frontline support for requests from the Company to the legal department

What we offer

Offers Equity

Fulltime

Legal Operations & Billing Support

Office Angels

Location:
United Kingdom , London

Category:
Legal

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
April 10, 2026

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