Legal Operations Associate & Paralegal Job at Arrive (Atlanta)

Legal Operations Associate

We have an exciting new opportunity for a candidate with a strong background in ...

Location

Spain , Madrid

Salary:

Not provided

Fever

Expiration Date

Until further notice

Requirements

Have 3+ years of experience in legal operations or a similar role
Demonstrate expertise in legal technology tools, process improvement, and operational management
Have strong leadership and mentoring skills, and excellent analytical and problem-solving abilities
Have excellent communication and interpersonal skills, including cultural awareness, and empathy (work with international teams and projects, is a plus)
Be professionally fluent in English
Another language is a plus (in particular German, French, Portuguese, Italian, Japanese, Arabic, or Korean)
Have interests and skills beyond the 'usual'
an interest in or experience with coding, development and API integrations

Job Responsibility

Lead the Legal Operations function, driving initiatives to improve operational and cost efficiency
Oversee the legal tech, knowledge management, case support and documentation and administrative functions within the team
Lead initiatives related to contract lifecycle management, matter management, and compliance tracking
Create and monitor department budgets, track spending, and identify cost-saving opportunities
Manage a team of paralegals and legal operations staff, including assigning tasks, mentoring, and conducting performance reviews
Serve as a key liaison between the legal department and other business functions, ensuring alignment with company goals
Coordinate training and professional development for the Legal Operations team

What we offer

Attractive compensation package
Opportunity to have a real impact in a high-growth global category leader
40% discount on all Fever events and experiences
Work in a location in the heart of Madrid
Home office friendly
Responsibility from day one and professional and personal growth
Great work environment with a young, international team of talented people to work with
Health insurance
Flexible remuneration with a 100% tax exemption through Cobee
English & Spanish Lessons

Fulltime

Legal Operations Support Associate - Intellectual Property

The Legal Operations Support Associate – Intellectual Property position will pla...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

ResMed

Expiration Date

Until further notice

Requirements

1-2 years of related experience in legal support role or similar
Exposure to IP systems such as Anaqua, or prior IP administrative experience
Experience in legal systems or with legal operations processes
A strong sense of business ethics including the ability to appropriately handle confidential information
Ability to learn quickly and understand legal activities and processes
Strong customer experience focus
Excellent written and verbal communication skills
Excited and enthusiastic to learn, and by the opportunities new challenges provide
Desire to work in a high caliber team and strive for exceptionally high-quality service delivery
Excellent computer proficiency (e.g. MS Office – Word, Excel, and Outlook)

Job Responsibility

Administer and maintain data in the IP docketing and records management system (e.g., Anaqua), ensuring data integrity and timely updates
Support the processing of weekly docketing and paralegal reports and patent/trademark maintenance actions
Coordinate correspondence with external IP counsel and internal stakeholders for routine administrative needs
Support as needed the day to day maintenance for core legal platforms (e.g., Anaqua, CounselLink, MyContracts, iManage, Xakia), ensuring smooth operation and user onboarding/offboarding
Serve as the first line of support for Anaqua, troubleshooting issues and working with IT for resolution
Drive process efficiency by documenting SOPs for core legal operations, ensuring standardization and clarity
Continuously improve legal processes by documenting workflows, identifying inefficiencies, and recommending optimizations
Assist in matter creation and tracking within CounselLink, ensuring accuracy in legal records
Support the administration of the e-billing process, ensuring timely and accurate invoicing
Generate reports from legal/IP systems as needed

Fulltime

Operations Associate

We are looking for a highly organized and detail-driven Operations Associate to ...

Location

United States , Sacramento

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
a Paralegal Certificate is preferred
2–5+ years of experience in paralegal work, compliance, contracts, or general operations
familiarity with government affairs or lobbying environments is highly desirable
knowledge of California lobbying laws and filing requirements is a strong plus
exceptional attention to detail and the ability to manage multiple deadlines simultaneously
proficiency in Microsoft Office applications, including Word, Excel, and Outlook
experience with contract management systems is a plus
strong written and verbal communication skills, with the ability to convey complex information clearly
high level of discretion, professionalism, and the ability to handle sensitive information

Job Responsibility

Manage all aspects of state and local lobbying registrations and filings, including initiating registrations, making amendments, processing terminations, and submitting quarterly reports
ensure compliance with California Fair Political Practices Commission regulations and other applicable laws by monitoring deadlines and maintaining accurate compliance calendars
collaborate with internal lobbyists to collect and report disclosures such as activity reports, payments, and gifts
assist in the preparation, formatting, and submission of client proposals and responses to requests for proposals (RFPs)
draft, review, and manage client engagement agreements, amendments, and related legal documents, ensuring proper version control
maintain a database for contracts and proposals, tracking key details such as renewal dates, obligations, and contract terms
coordinate with attorneys and leadership to finalize contract revisions and secure necessary approvals
support the Director of Operations with various special projects, including IT management, internal communications, and office planning
provide administrative support to ensure smooth operations across compliance, business development, and other organizational needs

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
free online training

Fulltime

Program Manager, Corporate Governance & Legal Department Operations

The Program Manager, Corporate Governance & Legal Department Operations is respo...

Location

United States , West Des Moines

Salary:

95311.00 - 158851.00 USD / Year

Sammons Financial Group

Expiration Date

Until further notice

Requirements

Bachelor's Degree Required
Minimum 5 years' of experience in corporate governance, legal operations, paralegal, or related roles
Experience in financial services, insurance, or highly regulated industries Preferred
Demonstrated experience owning and managing governance processes Preferred
Strong knowledge of corporate governance processes, documentation, and regulatory requirements
Proficiency in entity management systems (e.g., Athennian) and legal technology tools
Advanced proficiency in Microsoft Excel (e.g., data analysis, pivot tables) and PowerPoint
Demonstrated ability to design, document, and improve workflows, SOPs, and operational processes
Strong program and project management skills with the ability to manage multiple priorities independently
Ability to effectively interact with auditors, regulators, and senior leadership

Job Responsibility

Manage the corporate governance program for Sammons Financial Group entities, including the preparation and maintenance of minute books and written consents
Manage entity governance lifecycle activities, including formations, dissolutions, annual filings, officer/director changes, and related regulatory requirements
Maintain and continuously enhance entity management systems (e.g., Athennian) to ensure records are accurate, complete, and audit-ready
Serve as the primary point of contact for governance-related inquiries from internal stakeholders, auditors, regulators, and external partners
Exercise independent judgment in interpreting governance requirements, identifying risks, and determining appropriate courses of action
Interact regularly with senior leaders, board members, and external stakeholders with a high degree of professionalism, discretion, and confidence
Coordinate governance communications and logistics, ensuring clarity, timeliness, and accuracy
Translate complex governance, legal, and regulatory requirements into clear, actionable guidance for stakeholders
Build and maintain strong cross-functional relationships to drive alignment and execution across Legal, Finance, Risk, Compliance, and business units
Design, implement, and continuously improve corporate governance processes, workflows, and controls with a focus on scalability, efficiency, and risk mitigation

What we offer

Comprehensive health coverage for you and your family, including Medical, Dental, Vision, HSA & FSA options, and term life insurance
Competitive compensation with a performance-based incentive program tied to clear goals and individual and/or company success
Invest in your future with our 100% company-funded Employee Stock Ownership Plan (ESOP), plus automatic enrollment in our 401(k)
Work–life balance that means something. Friday afternoons off year-round, generous paid time off, and paid holidays
Commit to your growth with paid development time, tuition reimbursement, and professional development opportunities across industry, individual, and leadership programs
Make an impact beyond the workplace through volunteer time off, and our company nonprofit matching gift program, supporting the causes that matter most to you
An ownership culture that inspires
join a connected, values-driven workplace where employees take accountability, support one another, and are empowered to do their best work—together shaping our future shared success

Fulltime

Associate R&D Business Operations

Amgen’s Research and Development (R&D) Business Operations organization addresse...

Location

Portugal , Lisbon

Salary:

Not provided

Amgen

Expiration Date

Until further notice

Requirements

Bachelor’s degree
OR Associate degree and 2 years of related resource management, paralegal, contracting and/or financial accounting experience
OR 4 years of related resource management, paralegal, contracting and/or financial accounting experience
OR High school diploma / GED and 6 years of related resource management, paralegal, contracting and/or financial accounting experience
Excellent computer and MS Office skills
Good writing skills
detail-oriented
Communicates effectively within and outside department
Basic understanding of purchasing and supply chain procedures
Basic understanding of standard operating procedures (SOPs) and healthcare regulations

Job Responsibility

Transactional Finance Processing: Execute financial transactions, including purchase order processing, invoice verification, payment processing, and engaging with functions to help plan and manage resources and expenses, using Anaplan, Ariba or SAP software
Ensure compliance with company policies, procedures, and regulatory requirements
Ariba or SAP System Management: Utilize Ariba or SAP software to manage master data, vendor information, and other relevant financial data
Maintain accurate records, update databases, and resolve any system-related issues or discrepancies
Data Analysis and Reporting: Collect and analyze financial data using Smartsheet, Tableau, Ariba or SAP reports
Prepare regular and ad-hoc financial reports, highlighting key insights, trends, and recommendations for process improvement or cost-saving opportunities
Cross-Functional Collaboration: Collaborate with sourcing, accounts payable, and other relevant teams to streamline financial processes and resolve any issues or discrepancies
Ensure effective communication and foster positive working relationships
Compliance and Risk Management: Ensure compliance with internal controls, policies, and regulations
Participate in audits and assist with compliance-related activities as required

What we offer

Vast opportunities to learn, develop, and move up and across our global organization
Diverse and inclusive community of belonging, where colleagues are empowered to bring ideas to the table, take risks, and act
Generous Amgen Total Rewards Plan comprising healthcare, finance, wealth, and career benefits
Flexible work arrangements

New

Senior Legal Counsel, Labor and Employment, US

Location

United States , Charlotte; Tempe; San Antonio

Salary:

Not provided

Circle K

Expiration Date

Until further notice

Requirements

JD required from an accredited law school. Bar admission and license to practice law in the U.S., member in good standing.
Minimum of eight (8) years of experience, specifically in labor and employment law area of practice.
Prior experience working in a large law firm preferred.
Experience with employee health and welfare.
Ability to draft documents and policies in a concise manner for non-lawyers.
Must have advanced breadth and depth of practical and academic knowledge of federal, state, and municipal labor and employment laws/regulations, with proven working knowledge of issues related to the EEOC, FLSA, FMLA, NLRB, ADEA, ADA, Title VII, WARN, discrimination and equal pay claims.
Substantial experience with delivering advice and counsel to business clients such as Human Resources.
Excellent written and verbal communication skills.
Self-motivated and able to quickly troubleshoot issues and provide solutions.
Ability to effectively collaborate in a team environment, take ownership of projects, and demonstrate independence needed to effectively and timely complete projects.

Job Responsibility

On a daily basis, provide legal advice and counseling on a wide range of employment law issues and legal support to the business unit and operations HR teams.
On a routine basis, provide tactical and strategic legal advice and counseling to HR leadership, including advice on handling performance or conduct concerns of high-level employees, employment law implications of operational decisions, ensuring compliance with unique state and local laws, and proactively addressing potential legal risk.
Review and provide guidance on HR or employment related contracts and agreements to ensure that vendors and partners are required to comply with relevant employment law and Circle K requirements, compliance with Circle K’s internal contract requirements, and that internal partners understand the terms of the contract.
Draft, review, and provide advice on a host of employee agreements, including severance and separation agreements, offer letters, and accommodation agreements.
Partner with business units and HR teams to internally handle employment law claims, including demand letters, administrative charges, and administrative investigations by advising on investigating the claims, documenting findings, and developing responsive documents.
Retain and manage outside counsel for lawsuits and employment law claims that business units and HR teams are unable to handle internally.
Identify gaps and opportunities in HR operations and processes to notify HR teams and leadership, develop solutions to ensure legal compliance, and define the legal risk if gaps are not addressed and ensure leadership is aware of the risk.
Provide legal guidance to HR and operations on business reorganizations, reductions in force, and outsourcing employees and teams to vendors.
Provide legal guidance on transactions, acquisitions, and divestitures, with a focus on identifying legal issues and risk with the target’s employment policies, documents, and practices.
Work with the Legal Labor and Employment team to develop and deploy training on a regular basis to Human Resources employees and management level employees on a range of labor and employment issues.

What we offer

Complete benefits packages (medical, dental, etc.)
Possibility of enrolling in a defined contribution plan with employer contributions or a stock purchase plan
Employee discounts in stores and with multiple of our partners
Paid time off plan including vacation, sick days and personal days
Scholarship program available to the employee and the employee's children
Work in a collaborative, dynamic and high performing team
Learning opportunities to develop new skills and to evolve professionally in a fast-growing company

Fulltime

Corporate Paralegal

The Paralegal, Contract Operations functions as the custodian of legal template ...

Location

United States , Wilmington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate's or Bachelor's degree in Paralegal Studies, Legal Studies, Business, or a related field
or Paralegal Certification
or equivalent professional experience
Minimum four years of paralegal, legal operations, or contracts management experience, with demonstrated exposure to contract review, drafting, or document management
Prior experience with template management, CLM solutions, and/or configuration management is strongly preferred

Job Responsibility

Review and audit Annotated Templates to verify accuracy, completeness, and alignment with current legal standards and approved language
Apply approved updates and revisions to templates in accordance with change control procedures
Create, maintain, and update Configuration Management Records (CMRs) for each template, capturing version history, change rationale, approval status, and effective dates
Coordinate with team to validate that templates function correctly when generated by the CLM system
Identify inconsistencies, conflicts, or deficiencies in template language and escalate to supervisor for resolution
Ensure templates comply with applicable internal policies, legal requirements, and industry-specific standards
Support template lifecycle management, including retirement, archiving, and replacement of obsolete versions
Assist in developing and maintaining template governance documentation and user guidance materials

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Real Estate Lease Admin

Location

United States , Lombard

Salary:

65000.00 - 70000.00 USD / Year

Action Behavior Centers

Expiration Date

Until further notice

Requirements

Associate's degree or Bachelor's degree and related work experience
2-5 years of real estate lease admin or paralegal experience, preferably in an organization with a large, multi-site real estate portfolio
Excellent computer skills and proficiency in MS Word, Excel, PowerPoint, Outlook/Google Mail, and other related software required
Excellent written, verbal, and interpersonal communication skills
Professionalism and courtesy in all interactions in person and by telephone
Time management skills and ability to work independently, handle multiple priorities with shifting time frames, and meet tight deadlines
willing to learn with a high degree of initiative, urgency, and follow-through
Attention to detail and organizational skills
Ability to initiate efforts and work independently within the scope of responsibilities and with minimal supervision
Excellent writing skills

Job Responsibility

Supporting ABC’s Head of Real Estate with post-lease documentation
Apply ABC’s real estate negotiation playbook to review, estoppels, SNDA, notice letters, and support ABC Accounting with needed matters related to lease payments
Review leases and provide lease interpretations
Communicate and interact with other legal and operations teammates, accounts receivable, and external parties relating to the projects handled by the ABC Real Estate team
Draft and prepare lease notices to landlords regarding lease obligations, reimbursements, and landlord performance
Assist in the development and implementation of best practices and procedures
Attend team meetings, phone conferences, and training as needed or required
Other duties and responsibilities as assigned

What we offer

10 Days of PTO, 10 Paid Holidays, 2 Flex Days + More with Tenure
Student Loan Repayment Employer Contributions
Maternity/Paternity Award of up to $3,000 & FSA Options for Childcare
Door Dash Pass and Regional Night of Honors
Up to $600 Student Loan Repayment Options & Tuition Discounts
Professional development
Leadership opportunities
401K Retirement Plans with company matching

Fulltime

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Legal Operations Associate & Paralegal

Job Description

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