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Robert Half Logo Robert Half · Office Administration

Legal Office Assistant

United States, Apple Valley Employment contract · Job Posted June 09, 2026
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Job Description

We are looking for an organized and proactive Legal Office Assistant to support daily administrative operations. This role is ideal for someone who enjoys creating an efficient workplace, coordinating office resources, and serving as a reliable point of contact for staff and clients. The successful candidate will help maintain smooth communication, oversee essential office functions, and contribute to a welcoming and well-organized environment.

Job Responsibility

  • Coordinate day-to-day office activities to ensure operations run efficiently and schedules stay on track
  • Manage inventory levels for workplace materials and arrange timely purchasing of office supplies as needed
  • Receive, sort, and distribute incoming mail and deliveries to the appropriate individuals or departments
  • Prepare outgoing letters, parcels, and shipments, ensuring items are packaged correctly and sent on time
  • Monitor shared office resources and maintain an organized administrative workspace, including mailroom-related functions
  • Handle voicemail communications and direct messages to the proper team members for prompt follow-up
  • Foster positive interactions with clients, visitors, and internal staff through responsive and attentive service

Requirements

  • Previous experience in office management, administrative coordination, or a similar support role
  • Ability to manage incoming and outgoing mail, packages, and general mailroom activities accurately
  • Strong organizational skills with the ability to track office supply needs and maintain inventory
  • Familiarity with basic accounts payable support and routine administrative recordkeeping
  • Clear verbal and written communication skills, including the ability to manage voicemail and message routing
  • Detail-oriented approach to client service and relationship management
  • Comfortable handling multiple priorities while maintaining attention to detail in a busy office setting

What we offer

  • 401(k) with matching contribution
  • Health Insurance
  • Vision and Dental Insurance
  • Life Insurance
  • PTO, 10 days immediately, 5 prorated at half the year
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