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Robert Half Logo Robert Half · Legal

Legal Office Administrator

United States, San Francisco · Job Posted March 01, 2026
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Job Description

A well-established plaintiff-side litigation firm in San Francisco is seeking a Legal Office Administrator on a contract-to-hire basis to support the firm’s continued growth. This is an onsite, client-facing role best suited for someone who takes pride in being the operational backbone of a small, collaborative office. The firm represents individuals navigating serious life events, and many clients are managing physical or emotional challenges. The person in this role must be patient, composed, and compassionate while maintaining strong organization and professionalism in a busy legal environment. The ideal candidate will be comfortable handling reception, managing office logistics, coordinating attorney calendars, and serving as a steady, professional point of contact for clients, with the opportunity to take on additional responsibilities over time. This is an excellent opportunity for an administrative legal professional who enjoys a hands-on role in a collaborative, small-firm setting and is seeking long-term growth within office operations rather than paralegal-track responsibilities.

Job Responsibility

  • Serve as the primary front desk and client-facing point of contact for the firm
  • Manage incoming calls, client inquiries, and general correspondence
  • Handle mail processing, scanning, and distribution
  • Maintain attorney calendars and monitor key deadlines
  • Coordinate scheduling for meetings, court appearances, and client appointments
  • Support case intake tracking and file organization
  • Maintain organized physical and electronic filing systems
  • Assist with general office operations, vendor coordination, and supply management
  • Provide administrative support to attorneys as needed

Requirements

  • 2+ years of law firm administrative, office management, legal assistant, or case management experience required
  • Prior experience in a plaintiff-side litigation firm strongly preferred
  • Demonstrated experience managing attorney calendars and coordinating legal deadlines
  • Strong client-facing communication skills and professional demeanor
  • Comfortable handling reception, mail, and day-to-day office logistics
  • Highly organized with strong attention to detail
  • Emotionally intelligent and able to interact respectfully with clients experiencing stress
  • Reliable and interested in long-term stability within a small firm environment
  • Must be willing and able to work onsite full-time in San Francisco

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
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