Legal Hold Specialist Job at Barclays (Whippany)

Job Description

Join us as a Legal Hold Specialist and play a critical role in managing the end-to-end lifecycle of legal holds within a global financial services environment. This position partners closely with Legal, business technology teams, and Records Management teams to ensure proper identification, preservation, and defensible handling of data. You will act as a subject matter expert in Discovery and disposal holds, advising stakeholders on best practices and regulatory requirements. The role also involves driving process improvements, supporting lawyers, and overseeing legal hold solutions. This is an excellent opportunity for a detail oriented professional to influence enterprise-wide data governance and legal risk mitigation strategies.

Job Responsibility

Partnership with internal stakeholders, outside counsel and eDiscovery suppliers throughout lifecycle of a matter to oversee matter activities, ensuring best practices are implemented with an eye to advocacy, reduction of risk and management of costs
Management of eDiscovery matters, including identification and preservation of relevant data sources, retrieval, search, processing of data, analysis/ review of data for production of data in response to legal or regulatory requests as well as internal investigations and proactive compliance matters
Management of Disposal Hold and Defensible Disposal processes as well as eDiscovery activities in compliance with records and data management standards, including those related to data protection and data retention
Developing and delivering training programmes to educate employees on legal and regulatory requirements related to eDiscovery and disposal hold processes
Relationship management with eDiscovery vendors, including selecting and retaining vendors, negotiating contracts, and ensuring that vendors provide high-quality eDiscovery services. This includes security and privacy requirements
Development and implementation of eDiscovery and disposal hold policies and procedures
Collaboration on strategic initiatives and projects to reduce cost and risk associated with the use of electronic data
Collaboration and/or consultiion with internal and/or external parties to leverage technology to increase efficiency during the retrieval process for new and existing e-comms data sources
Management and implementation of retrieval according to standard operational procedures for centralised data sources as well as preservation processes

Requirements

Experience in eDiscovery, legal hold, or records management, ideally within a financial services or regulated environment
Proven understanding of legal hold lifecycle, including identification, preservation, and release processes
Ability to partner with attorneys, compliance, and records management teams to scope and manage legal holds
Knowledge of regulatory frameworks related to data retention and disposal obligations

Nice to have

Experience working with or supporting litigation and legal hold platforms
Stakeholder management and communication skills, with the ability to influence cross functional teams
Demonstrated ability to analyze processes and recommend improvements for efficiency and risk reduction
Problem solving, organizational, and multitasking skills in a fast-paced environment

What we offer

medical, dental and vision coverage, 401(k), life insurance, and other paid leave for qualifying circumstances
incentive award
health and fitness centre with gym facilities, fitness classes
onsite parking
shuttle bus from Manhattan, Newark Penn and Morristown
childcare
excellent food options
beautiful outdoor areas
collaborative spaces

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Legal Hold Specialist

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