Legal File Clerk Job at Robert Half (Brentwood)

File Clerk

A well-established San Francisco–based law firm is seeking a File Clerk to suppo...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an office, clerical, or records-focused role preferred
Strong organizational skills and attention to detail
Ability to manage repetitive tasks accurately and efficiently
Dependable, punctual, and comfortable working on-site in San Francisco five days per week
Basic proficiency with office technology and document management systems

Job Responsibility

Organize, maintain, and audit physical and electronic files
Scan, index, and upload documents into the document management system
Retrieve, file, and distribute legal documents and correspondence
Assist with incoming and outgoing mail, deliveries, and interoffice distribution
Support attorneys, paralegals, and administrative staff with filing and clerical tasks
Ensure confidentiality and compliance with file retention policies

What we offer

Contract-to-hire role with long-term potential
Opportunity to gain experience in a professional legal environment
Consistent workflow and structured responsibilities
Supportive team setting with exposure to firm operations
Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Fulltime

New

Senior Legal Clerk

Senior Law Clerk - Oakville Are you a meticulous and dedicated Senior Law Clerk...

Location

Canada , Oakville

Salary:

80000.00 - 90000.00 USD / Year

Randstad

Expiration Date

August 24, 2026

Requirements

University degree paired with a recognized Law Clerk designation or Paralegal certificate
Minimum of 3 years of applicable corporate law clerk experience within a law firm or an in-house corporate legal department
Exposure to the housing, insurance, or regulated financial sector is a strong asset
Advanced proficiency in MS Office Suite (Word, Excel, Outlook)
Experience with platforms like Diligent or Venue is considered an asset, but training will be provided
Flawless attention to detail and stellar organization skills
You excel at managing moving deadlines and can navigate cyclical periods of high activity (quarterly disclosures and year-end)
Exceptional communication skills and absolute discretion when handling sensitive Board-level information
A strong culture fit who values working beside a supportive, open-door legal team

Job Responsibility

Coordinate, prepare, and schedule 9 annual Board of Directors and shareholder meetings, ensuring all materials are compiled and distributed seamlessly
Collaborate with the legal team to draft governance documents, including minutes, resolutions, and meeting agendas
Manage and administer the digital Board portal platform to maintain seamless communication
Ensure accurate and timely completion of all federal and provincial regulatory filings (including OSFI, FCAC, AMF, TSX, SEDI, and IIROC)
Own and maintain the Regulatory Compliance Management (RCM) system calendar, tracking critical quarterly/annual update deadlines to keep the legal team proactive
Maintain external data rooms to ensure contracts, policies, and minutes are accessible for external review and due diligence
Maintain official minute books for all corporate entities and manage a repository of corporate policies with strict version control
Facilitate responses to internal and external audit requests by gathering necessary supporting documentation
Support vendor management for legal suppliers, coordinate related payments, and draft new lender onboarding materials (NDAs, master policies) in collaboration with the sales team
Review simple contracts and flag out-of-the-ordinary clauses for senior counsel as your role expands

What we offer

Competitive Compensation of $80,000 - $90,000 depending on experience
Monday to Friday 9:00am - 5:00pm, some overtime is required periodically
Annual bonus based on merit and company performance
3 weeks paid vacation, 3 float days, 5 sick days and 10 work from anywhere days
Comprehensive medical and dental benefits including a 100% employer-paid option after 3 month
Company's Defined Contribution Pension Plan employer funded up to 6% of your earning up to the Years Maximum Pensionable Earnings, and 8% thereafter to the lessor of 18% of your compensation or the annual contribution limit
RRSP, TFSA or Non-Registered savings matching program (50% match up to a maximum of 3%)
Hybrid work model, gradual transition after first month of training (starting 5 days in office and moving to 3 days in office and 2 days work from home)

Fulltime

File Clerk

A well-established San Francisco-based law firm is seeking a File Clerk to suppo...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an office, clerical, or records-focused role preferred
Law firm or professional services experience is a plus, but not required
Strong organizational skills and attention to detail
Ability to manage repetitive tasks accurately and efficiently
Dependable, punctual, and comfortable working on-site in San Francisco five days per week
Basic proficiency with office technology and document management systems

Job Responsibility

Organize, maintain, and audit physical and electronic files
Scan, index, and upload documents into the document management system
Retrieve, file, and distribute legal documents and correspondence
Assist with incoming and outgoing mail, deliveries, and interoffice distribution
Support attorneys, paralegals, and administrative staff with filing and clerical tasks
Ensure confidentiality and compliance with file retention policies

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

File Clerk

A well-established San Francisco–based law firm is seeking a File Clerk to suppo...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an office, clerical, or records-focused role preferred
Law firm or professional services experience is a plus, but not required
Strong organizational skills and attention to detail
Ability to manage repetitive tasks accurately and efficiently
Dependable, punctual, and comfortable working on-site in San Francisco five days per week
Basic proficiency with office technology and document management systems

Job Responsibility

Organize, maintain, and audit physical and electronic files
Scan, index, and upload documents into the document management system
Retrieve, file, and distribute legal documents and correspondence
Assist with incoming and outgoing mail, deliveries, and interoffice distribution
Support attorneys, paralegals, and administrative staff with filing and clerical tasks
Ensure confidentiality and compliance with file retention policies

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

File Clerk

We are seeking a detail-oriented File Clerk to join our administrative team. The...

Location

United States , Herndon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience as a file clerk or in a similar clerical role preferred
Proficient with MS Office and document management software
Excellent organizational and time management skills
Strong attention to detail
Ability to work independently and as part of a team
Comfortable with tasks that require extended periods of standing
Experience with filing and mail distribution
Available to start immediately

Job Responsibility

Sort, classify, and file records according to established filing systems
Retrieve files and deliver them to appropriate personnel upon request
Maintain accurate records of incoming and outgoing files
Scan, upload, and organize documents to electronic filing systems
Purge old files in accordance with company policy and legal retention requirements
Ensure files are stored securely and confidentially
Collaborate with other administrative personnel as needed

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan
access to top jobs, competitive compensation and benefits
free online training

File Clerk

We are seeking a detail-oriented File Clerk to join our administrative team. The...

Location

United States , Herndon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience as a file clerk or in a similar clerical role preferred
Proficient with MS Office and document management software
Excellent organizational and time management skills
Strong attention to detail
Ability to work independently and as part of a team
Comfortable with tasks that require extended periods of standing
Experience with filing and mail distribution
Available to start immediately

Job Responsibility

Sort, classify, and file records according to established filing systems
Retrieve files and deliver them to appropriate personnel upon request
Maintain accurate records of incoming and outgoing files
Scan, upload, and organize documents to electronic filing systems
Purge old files in accordance with company policy and legal retention requirements
Ensure files are stored securely and confidentially
Collaborate with other administrative personnel as needed

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Part Time Legal Office Clerk

We are looking for a detail-oriented Part time Legal Office Clerk to join our te...

Location

United States , Rochester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in administrative tasks, including organizing files and scheduling appointments
Strong data entry skills with a focus on accuracy and efficiency
Experience using Microsoft Excel, Word, and Outlook
Ability to scan and manage legal files effectively
Familiarity with legal terminology and documentation processes
Excellent organizational and time management abilities
High level of attention to detail and commitment to maintaining confidentiality
Strong communication skills for coordinating with team members and handling inquiries

Job Responsibility

Enter and update legal data into designated systems with precision and timeliness
Review data for errors and verify its compliance with legal requirements
Utilize and apply legal terminology accurately to ensure proper data entry
Generate detailed reports and respond to inquiries related to stored data
Create and maintain logs, records, and documentation of daily activities
Follow data security and integrity policies to safeguard sensitive information
Perform periodic backups to preserve critical data
Conduct regular audits to verify the accuracy and completeness of data
Collaborate with the legal team to collect and process required information
Uphold the confidentiality of all legal files and information handled

What we offer

medical, vision, dental, life and disability insurance
401(k) plan

Parttime

Legal Office Clerk

We are looking for a detail-oriented Legal Office Clerk to join our team in Roch...

Location

United States , Rochester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in administrative tasks, including organizing files and scheduling appointments
Strong data entry skills with a focus on accuracy and efficiency
Experience using Microsoft Excel, Word, and Outlook
Ability to scan and manage legal files effectively
Familiarity with legal terminology and documentation processes
Excellent organizational and time management abilities
High level of attention to detail and commitment to maintaining confidentiality
Strong communication skills for coordinating with team members and handling inquiries

Job Responsibility

Enter and update legal data into designated systems with precision and timeliness
Review data for errors and verify its compliance with legal requirements
Utilize and apply legal terminology accurately to ensure proper data entry
Generate detailed reports and respond to inquiries related to stored data
Create and maintain logs, records, and documentation of daily activities
Follow data security and integrity policies to safeguard sensitive information
Perform periodic backups to preserve critical data
Conduct regular audits to verify the accuracy and completeness of data
Collaborate with the legal team to collect and process required information
Uphold the confidentiality of all legal files and information handled

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

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