Legal Executive Assistant Job at Robert Half (Saint Paul)

Legal Executive Assistant

Beacon Hill's client, a specialized law firm focused on antitrust, intellectual ...

Location

United States , San Francisco

Salary:

40.00 - 45.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Associate's degree preferred
2+ years of general office experience and prior law firm experience required
Excellent communication skills, both verbal and written
General knowledge of office equipment and tools
Strong Microsoft Office skills – Word, Excel, PowerPoint, Outlook, and various document management tools
Ability to build rapport with attorneys and professional staff
Strong organizational skills with great attention to detail
Ability to work independently but within a team environment

Job Responsibility

General administrative support services
Maintain calendar and contacts
Schedule and coordinate room reservations for individual and group meetings
Greet clients and coordinate meetings, including arranging refreshments and food
Track monthly expenses, prepare expense reports, and manage corporate card accounts
Make travel arrangements
Respond timely to emails requesting other assistance
Documentation
Proofread documents at attorney request
Perform photocopying, scanning, faxing, binding, filing, etc.

Fulltime

Legal Executive Assistant

We are looking for an experienced Legal Executive Assistant to provide high-leve...

Location

United States , Irvine

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience in an executive assistant or senior administrative support role
experience within a legal setting is preferred
Demonstrated success managing multiple priorities, executive calendars, and shifting deadlines in a fast-paced environment
Strong proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
Experience preparing expense reports and working with expense management platforms such as Concur is preferred
Excellent written and verbal communication skills, along with strong organization and sound problem-solving ability
Ability to handle sensitive and confidential information with professionalism and discretion
Background in administrative office support, including data entry, inbound call handling, and receptionist-related duties, is helpful

Job Responsibility

Coordinate complex calendars, schedule meetings, and ensure legal leadership is prepared for daily priorities and upcoming commitments
Arrange business travel, compile itineraries, and process expense reports and reimbursements with accuracy and timeliness
Create and format presentations, reports, correspondence, and meeting materials for executive and departmental use
Maintain legal project records, track action items, and support documentation workflows to help keep initiatives on schedule
Serve as a reliable point of contact for internal teams and external partners, handling communications with discretion and responsiveness
Assist with administrative tasks such as data entry, call handling, and general office coordination to support day-to-day department operations
Contribute to special projects and provide broader administrative support across teams as business needs evolve

What we offer

Medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan
free online training

Legal Executive Assistant

Location

United Kingdom , Haywards Heath

Salary:

32000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience as a Legal EA, Legal Secretary, or Executive Assistant within a law firm
Strong organisational skills with the ability to manage multiple priorities
Excellent attention to detail and high levels of accuracy
Confident communicator with a professional and client-focused approach
Proficient in Microsoft Office (Word, Outlook, Excel) and legal systems
Able to work independently and as part of a team

Job Responsibility

Providing comprehensive EA support to senior fee earners and partners
Managing complex diaries, scheduling meetings, and coordinating travel arrangements
Preparing, formatting, and amending legal documents and correspondence
Handling client communications with professionalism and discretion
Maintaining accurate filing systems (electronic and paper-based)
Assisting with billing, time recording, and expense management
Organising meetings, including preparation of agendas and documentation
Supporting wider team administration where required

What we offer

Friendly and supportive working environment
Opportunities for career development
Generous holiday allowance + additional benefits
Modern offices in a convenient Haywards Heath location

Fulltime

Legal Executive Assistant

Global law firm is seeking a high-level Legal Executive Assistant with 4+ years’...

Location

United States , Boston

Salary:

85000.00 - 117000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

4+ years’ experience supporting two Litigation Partners
administrative competence
thorough understanding of legal procedures, terminology, and documents

Job Responsibility

Provides support and management of attorney’s projects ensuring deadlines are met
Serves as liaison between attorneys, clients, and internal departments
Develops and maintains professional relationships
Delegates and monitors progress of assignments
Drafts, proofreads, and finalizes legal documents, correspondence, and presentations
Provides day-to-day information governance and records management support
Conducts research on behalf of the attorney and practice group
Oversees meeting planning and coordinates with internal and external parties
Oversees billing matters
Manages attorney’s calendar, schedules meetings, resolves conflicts, and organizes travel itineraries

Fulltime

Legal Executive Assistant

We are seeking a highly organized and driven Executive Assistant/ legal Assisant...

Location

United States , Boston

Salary:

65000.00 - 85000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Highly organized and driven Executive Assistant/Legal Assistant experience

Job Responsibility

Manage complex calendars and scheduling across three attorneys
Coordinate domestic and international travel logistics
Support meeting preparation, logistics, and follow-ups
Ensure seamless day-to-day administrative operations
Contribute to legal and operational projects
Conduct research, track deliverables, and assist with documentation
Partner with attorneys on project execution and workflow management
Provide backup support for Office Manager responsibilities
Handling mail distribution
Coordinating meals for legal meetings

Fulltime

Legal Executive Assistant

We are looking for a detail-oriented Legal Assistant to join a Contract opportun...

Location

United States , Glendale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree or comparable experience in a legal support or legal operations setting
At least 5 years of experience in a legal assistant, legal coordinator, or closely related position
Minimum of 1 year of hands-on experience supporting employment law matters
Prior experience in a healthcare environment, including familiarity with healthcare regulations and HIPAA privacy requirements
Working knowledge of civil litigation procedures, discovery activities, court filings, and e-filing processes
Background supporting legal matters involving claims, contracts, and dispute-related documentation
Strong organizational, multitasking, and follow-through skills, with proficiency in Microsoft 365
experience with case management or ticketing platforms is an advantage

Job Responsibility

Oversee incoming legal requests through a centralized intake process and route matters to the appropriate parties for timely follow-up
Monitor active matters, key dates, and supporting documentation to help ensure legal work progresses according to schedule
Partner with internal departments, client locations, external attorneys, and insurance representatives to facilitate communication and next steps
Provide support across legal matters involving records requests, claims, disputes, contracts, compliance issues, employment-related topics, and other urgent concerns
Prepare, edit, and organize legal documents, while maintaining standard forms and assisting with contract routing and tracking
Maintain orderly legal files and assemble summaries, chronologies, and document packets for review and response
Assist with subpoenas, discovery coordination, document production, insurance notifications, court-related filings, and regulatory submissions
Deliver administrative and project support to in-house counsel, including calendar coordination and assistance with priority legal initiatives

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Legal Executive Assistant

Beacon Hill Legal's client, a Midtown Manhattan law firm, is seeking a Temporary...

Location

United States , New York

Salary:

33.00 - 40.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Ability to commute to the office in Midtown Manhattan daily
2+ years of law firm experience is required
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiarity with document management systems
Strong interpersonal skills and the ability to build rapport with attorneys and professional staff.

Job Responsibility

Maintain attorney calendars, contacts, and meeting logistics
Coordinate conference room scheduling and reservations for individual and group meetings
Greet clients and visitors
arrange meetings, including catering and audio/visual requirements, as needed
Arrange business travel, including itineraries and related logistics
Track monthly expenses
prepare expense reports and manage corporate card activity
Prepare and format legal correspondence and documents, including electronic filings, in accordance with firm style guidelines (including tables of contents, as applicable)
Prepare new client and matter intake materials, including engagement letters and related forms
Track attorney bar and court admissions, as well as continuing legal education (CLE) information

Fulltime

Legal Executive Assistant

We are looking for an experienced Legal Executive Assistant to support a busy in...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience supporting an in-house legal department is preferred
Strong ability to manage complex calendaring and shifting priorities
Experience handling legal files with accuracy and attention to detail
Proven administrative support background, preferably assisting executive-level stakeholders
Excellent organizational and communication skills
Ability to work with confidential information using sound judgment and discretion

Job Responsibility

Oversee the General Counsel’s schedule, ensuring appointments, priorities, and deadlines are organized effectively
Arrange business travel logistics, including itineraries and related coordination
Plan and support meetings by handling scheduling, logistics, and follow-up needs
Organize, update, and maintain legal records so documents remain accurate and accessible
Provide day-to-day administrative support to the legal department with a high level of professionalism and confidentiality

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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