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Robert Half Logo Robert Half · Legal

Legal Executive Assistant

United States, San Jose · Job Posted April 10, 2026
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Job Description

The Legal Executive Assistant provides high-level administrative and operational support to attorneys, ensuring efficient practice management, exceptional client service, and smooth day-to-day workflow. This role requires discretion, strong judgment, and the ability to anticipate needs in a fast-paced legal environment. The Legal Executive Assistant role is vital in managing the flow of information while screening, organizing and prioritizing requests from both internal and external clients.

Job Responsibility

  • Provide proactive, confidential executive-level support to attorneys, acting as a trusted partner and primary point of contact
  • Manage complex calendars, inboxes, travel, and meeting logistics across multiple time zones
  • Draft, edit, proofread, and format correspondence, presentations, and legal and business documents
  • Coordinate new client and matter intake, maintain client records, and ensure accurate document and email filing
  • Serve as a gatekeeper by prioritizing requests, managing competing deadlines, and following through independently
  • Support billing and expense processes, including time entry review, proformas, invoicing coordination, and expense reconciliation
  • Assist with internal and external meetings, business development activities, and client communications
  • Maintain organized electronic and paper files in compliance with firm policies
  • Collaborate with internal teams and cross-train to ensure consistent coverage and service quality

Requirements

  • College degree or equivalent experience
  • Advanced proficiency with Microsoft Office, especially Outlook, Word, Excel, and PowerPoint
  • Strong organizational skills with the ability to manage multiple priorities and deadlines
  • Excellent written and verbal communication skills
  • Professional demeanor, sound judgment, and a proactive, service-oriented mindset

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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