Legal Executive Assistant Job at Robert Half (San Jose)

Legal Executive Assistant

In this role, you will provide a first-class service to our Partners and interna...

Location

United States

Salary:

Not provided

Sterlington

Expiration Date

Until further notice

Requirements

8+ years of senior administrative support experience in a Law Firm
Remote working experience essential
Fluent English (verbal and written communications)
Proficiency in MS office, particularly Excel/Word (fact/spell checking, formatting, proofreading etc.)
Calendar and inbox management, travel planning, and scheduling
Ability to remain poised under pressure, multitask, and prioritize effectively
Ability to handle sensitive information confidentially
Communicate effectively with Senior Managers/Partners and clients in a timely manner

Job Responsibility

Supporting Partner time tracking
Drafting client engagement letters
Document formatting
Using the task management system (tracking responsibilities)
Ad-hoc research to support partner projects
Managing schedules, calendars and travel appointments
Collaborating with other team members globally
Dealing with varying communications from both internal and external parties
Ensuring all administrative tasks are completed quickly and accurately with an eye for detail
Utilizing previous Law Firm experience to understand the business and effectively prioritize

Fulltime

Legal Executive Assistant

In this role, you will provide a first-class service to our Partners and interna...

Location

United States , Philadelphia

Salary:

Not provided

Sterlington

Expiration Date

Until further notice

Requirements

8+ years of senior administrative support experience in a Law Firm
Fluent English (verbal and written communications)
Proficiency in MS office, particularly Excel/Word (fact/spell checking, formatting, proofreading etc.)
Calendar and inbox management, travel planning, and scheduling
Ability to remain poised under pressure, multitask, and prioritize effectively
Ability to handle sensitive information confidentially
Communicate effectively with Senior Managers/Partners and clients in a timely manner

Job Responsibility

Supporting Partner time tracking
Drafting client engagement letters
Document formatting
Using the task management system (tracking responsibilities)
Ad-hoc research to support partner projects
Ensuring all administrative tasks are completed quickly and accurately with an eye for detail
Utilizing previous Law Firm experience to understand the business and effectively prioritize
Liaising with stakeholders to help ensure goals are achieved

Fulltime

Executive Assistant to Head of Legal

Temporary Executive Assistant role providing exceptional support to the Head of ...

Location

United Kingdom , London

Salary:

32.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Minimum of 8 years in similar roles
Proficiency in MS Word, Outlook, Excel, and Teams
Strong verbal and written communication skills
Professional and polite demeanour
Handle sensitive information with discretion
Ability to work collaboratively
Cyber awareness and diligence in IT use

Job Responsibility

Manage diaries and schedule meetings
Book travel arrangements via Concur
Liaise with staff and clients
Organise meetings and appointments
Print, bind, and prepare documents
Submit expenses
Cover reception when needed
Be on call to support executives
Assist with errands to support the team

What we offer

Competitive salary and benefits package
Opportunities for professional development and growth
Supportive work environment that values contributions

Fulltime

Executive Assistant to Head of Legal

Temporary Executive Assistant role providing exceptional support to the Head of ...

Location

United Kingdom , London

Salary:

32.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Minimum of 8 years in similar roles
Proficiency in MS Word, Outlook, Excel, and Teams
Strong verbal and written communication skills
Professional and polite demeanour
Handle sensitive information with discretion
Ability to work collaboratively
Cyber awareness against phishing and social engineering attacks

Job Responsibility

Manage diaries and schedule meetings
Book travel arrangements via Concur
Liaise with staff and clients
Organise meetings and appointments
Print, bind, and prepare documents
Submit expenses
Cover reception when needed
Be on call to support executives
Assist with errands to support the team

What we offer

Competitive salary and benefits package
Opportunities for professional development and growth
Supportive work environment that values contributions

Fulltime

Executive Assistant

Executive Assistant maternity cover position supporting a distinguished team of ...

Location

United Kingdom , London

Salary:

38000.00 - 42000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a professional services environment, ideally within legal, financial, or consultancy sectors
Strong organisational skills with the ability to manage multiple priorities in a fast-paced setting
Excellent written communication and attention to detail
Proficiency in Microsoft Office (Word and Excel essential)
Professionalism, discretion, and a strong commitment to confidentiality (including GDPR awareness)
A confident and polished manner, with experience of diary management and liaising at senior levels

Job Responsibility

Manage renewals of Practising Certificates and Professional Indemnity Insurance
Oversee the onboarding and departure of tenants and members
Coordinate in-house training programmes and ensure compliance with CPD requirements
Provide high-level support to the Head of Chambers and members, including diary and travel management
Support senior management by scheduling and coordinating internal meetings
Assist the Finance Manager with invoicing, expenses, and other finance-related administration
Provide day-to-day administrative support across chambers
Assist with the coordination of pupillage applications, mini-pupillages, and university outreach events
Prepare induction materials and oversee logistics for pupillage-related activities
Work with the Marketing Manager to deliver chambers' events and networking functions

What we offer

Private Medical Insurance
Pension scheme membership
22 days holiday + 8 bank holidays

Fulltime

Executive Assistant

Executive Assistant role supporting a prestigious barristers' chambers in Temple...

Location

United Kingdom , London

Salary:

38000.00 - 42000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong written communication skills
Excellent organisational abilities
Proficiency in Microsoft Word and Excel
Keen attention to detail
Ability to work efficiently both independently and as part of a team
Experience in diary management
Professional telephone manner
Commitment to confidentiality
Understanding of GDPR requirements

Job Responsibility

Manage annual renewals for Practising Certificates and Professional Indemnity Insurance
Oversee onboarding/offboarding processes for new tenants and members
Organise in-house training and maintain CPD requirements
Provide ad hoc support to the Head of Chambers and members including diary and travel management
Coordinate internal meetings and support senior management with scheduling
Assist Finance Manager with invoicing and expenses
Assist in organising mini-pupillages and university events
Prepare welcome packs and coordinate logistics for pupillage-related events
Support the Marketing Manager in coordinating events and trips for senior management
Help arrange marketing-related logistics and materials

What we offer

Private Medical Insurance
Pension scheme membership
22 days holiday + 8 bank holidays

Fulltime

Executive Assistant

A prestigious professional services firm is seeking a highly organised and proac...

Location

United Kingdom , Oxford

Salary:

28000.00 - 32000.00 GBP / Year

Douglas Scott

Expiration Date

Until further notice

Requirements

Prior experience in a leading Law Firm
Excellent communication and interpersonal skills
Strong attention to detail and accuracy
Ability to build sustainable relationships internally and externally
Resilient, proactive, and flexible approach to work
Confidence in using digital systems and managing confidential information

Job Responsibility

Support lawyers with diary and travel management, matter creation, compliance processes, and file reviews
Draft correspondence and legal documents
Coordinate billing, financial reports, and expense claims
Maintain client data across internal systems and manage helpline or client service channels
Coordinate and attend team meetings, prepare materials, and manage follow-ups
Organise events and update internal marketing content, directories, and lawyer bios
Assist with client newsletters and marketing communications
Prioritise and manage multiple lawyers’ workflows
Monitor inboxes, meet deadlines, and coordinate with support teams
Manage internal reporting systems and spreadsheets related to key clients

What we offer

Competitive salary and benefits
50% hybrid working flexibility
A collaborative, inclusive workplace culture
Ongoing development and training opportunities

Fulltime

Executive Assistant

Dvorak Law Group is seeking a full-time Executive Assistant to join our law firm...

Location

United States , Omaha

Salary:

Not provided

Dvorak Law Group

Expiration Date

Until further notice

Requirements

Exceptional organizational and time management skills, with the ability to prioritize multiple tasks and meet deadlines
Strong communication skills, both written and verbal, with professionalism and discretion
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems
Ability to anticipate needs, think critically, and offer solutions to problems
High degree of integrity, confidentiality, and ability to handle sensitive information
Confidence and professionalism in interacting with clients, firm leadership, and staff
Flexibility, adaptability, and resourcefulness in supporting attorneys and firm executives
Strong attention to detail, with ability to review documents for accuracy and completeness
A proactive, self-directed approach to work, with a commitment to supporting the success of the firm

Job Responsibility

Create, edit, and proofread correspondence, presentations, and legal/business documents
Coordinate and handle electronic filing of pleadings and other legal documents, as needed
Manage complex calendars, coordinate meetings, and schedule travel arrangements, including flights, accommodations, and itineraries
Plan and coordinate internal and external meetings, events, and firm functions, including preparing materials and logistics
Assist with client communications, including scheduling, follow-ups, and handling inquiries in a professional and timely manner
Maintain organized electronic and paper files
handle faxing, scanning, and copying
Prepare expense reports, track budgets, and assist with billing or time entry as needed
Serve as a liaison between attorneys, clients, and staff, ensuring clear and efficient communication
Research information, compile data, and prepare reports, presentations, or summaries for firm leadership

What we offer

Group Health Insurance (shared employer/employee cost)
Group Dental Insurance (shared employer/employee cost)
401(k) Plan (employee contribution/employer match)
Long-Term Disability Insurance (employer paid)
Life Insurance (employer paid)
Vision Insurance (employee paid)
Group Whole Life Insurance (employee paid)
Short-Term Disability Insurance (employee paid)
Critical Care Insurance (employee paid)
Accident Insurance (employee paid)

Fulltime

Legal Executive Assistant

Robert Half

Location:
United States , San Jose

Category:
Legal

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
April 10, 2026

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