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Robert Half Logo Robert Half · Legal

Legal Executive Assistant

United States, Irvine · Job Posted June 15, 2026
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Job Description

We are looking for an experienced Legal Executive Assistant to provide high-level administrative support to legal leadership in Irvine, California. This onsite role is a Contract to Permanent opportunity for someone who thrives in a fast-moving environment and can keep executive operations organized, efficient, and confidential. The ideal candidate will bring strong judgment, excellent communication skills, and the ability to manage competing priorities while supporting key legal and administrative activities.

Job Responsibility

  • Coordinate complex calendars, schedule meetings, and ensure legal leadership is prepared for daily priorities and upcoming commitments
  • Arrange business travel, compile itineraries, and process expense reports and reimbursements with accuracy and timeliness
  • Create and format presentations, reports, correspondence, and meeting materials for executive and departmental use
  • Maintain legal project records, track action items, and support documentation workflows to help keep initiatives on schedule
  • Serve as a reliable point of contact for internal teams and external partners, handling communications with discretion and responsiveness
  • Assist with administrative tasks such as data entry, call handling, and general office coordination to support day-to-day department operations
  • Contribute to special projects and provide broader administrative support across teams as business needs evolve

Requirements

  • 5+ years of experience in an executive assistant or senior administrative support role
  • experience within a legal setting is preferred
  • Demonstrated success managing multiple priorities, executive calendars, and shifting deadlines in a fast-paced environment
  • Strong proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
  • Experience preparing expense reports and working with expense management platforms such as Concur is preferred
  • Excellent written and verbal communication skills, along with strong organization and sound problem-solving ability
  • Ability to handle sensitive and confidential information with professionalism and discretion
  • Background in administrative office support, including data entry, inbound call handling, and receptionist-related duties, is helpful

Nice to have

  • Experience within a legal setting
  • Experience preparing expense reports and working with expense management platforms such as Concur
  • Background in administrative office support, including data entry, inbound call handling, and receptionist-related duties

What we offer

  • Medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
  • free online training
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