Legal Executive Assistant Job at Camden (Houston)

Job Description

The Executive Assistant (Legal) manages a wide range of administrative and executive support-related tasks and works independently with little or no supervision. This position is primarily responsible for managing intake of internal and external legal inquiries, scheduling meetings and calls, and supporting a wide variety of needs that arise. The Executive Assistant (Legal) interacts with team members at all levels in a fast-paced environment while remaining flexible, proactive, resourceful and efficient. This position must operate with a high level of professionalism, decision-making ability and confidentiality.

Job Responsibility

Intake and summarize received legal documents, court notices, and other property-related matters while routing to appropriate parties
Coordinates calendars for internal participants and third-party guests, and schedule meetings/rooms
Complies with critical date deadlines and event calendar
Manages invoice processing, file archiving, meeting schedules, and expense reports
Reviews and processes subpoenas, warrants, and other government issued requests for supervisor’s execution and delivery
Coordinates execution of affidavits by appropriate company personnel for litigation and transactional documents
Maintain list of active litigation holds and their applicable statutes of limitations
Prepare and track key transaction deadlines (contract timeline/summaries and outlook calendars/reminders), upkeeping changes caused by amendments, task completion, etc
Maintain document repositories in NetDocuments, including setup and removal of new matters/properties as needed in accordance with record retention schedule
Maintains permanent property-related files, which includes extensive coordination with company personnel
Create and maintain Microsoft Teams channels and folders for collaboration
Coordinates finalization of Board and Committee Meeting minutes
Works with Paralegals and Records Information Specialist on all company records and information management projects
Obtains certified corporate documentation for transactional and financial closings
Setup and monitor DocuSign workflows, including download, upload to DM system and forwarding to applicable persons
Maintains documentation that resides on the Legal Department’s Inside Camden webpage, including corporate ownership
corporate and foreign qualifications
property ownership
officers
directors
corporate formations and dissolutions
Assists in managing documents related to transactional and financial closings
Works on variety of special and on-going legal projects
Enhances and presents a positive image of the company and a professional friendly manner toward management, employees, staff and the public

Requirements

Bachelor’s degree preferred
5 years of legal secretary or paralegal experience
Proficient in Microsoft Word, Teams, PowerPoint, Excel, Adobe Acrobat, and DocuSign
Professionalism and ability to keep strict confidentiality
Excellent verbal and written communication skills

Camden - All Job Offers

Select Country

Legal Executive Assistant

Job Description

Job Responsibility

Requirements

Looking for more opportunities?