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Beacon Hill Logo Beacon Hill · Legal

Legal Executive Assistant

United States, San Francisco 40.00 - 45.00 USD / Hour · Job Posted June 10, 2026
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Job Description

Beacon Hill's client, a specialized law firm focused on antitrust, intellectual property, and complex commercial litigation, is seeking a Legal Executive Assistant to support their team, consisting of approximately 20 employees, primarily attorneys. Reporting to the Office Administrator, this role handles a range of clerical and administrative tasks, including coordinating activities and events as needed. The position provides administrative support to the assigned team or pool with limited supervision.

Job Responsibility

  • General administrative support services
  • Maintain calendar and contacts
  • Schedule and coordinate room reservations for individual and group meetings
  • Greet clients and coordinate meetings, including arranging refreshments and food
  • Track monthly expenses, prepare expense reports, and manage corporate card accounts
  • Make travel arrangements
  • Respond timely to emails requesting other assistance
  • Documentation
  • Proofread documents at attorney request
  • Perform photocopying, scanning, faxing, binding, filing, etc.
  • Prepare legal correspondence, documents, electronic filings, etc.
  • Document formatting, following firm styles, finalizing document for filing, including TOCs
  • Create and maintain files
  • Prepare new client/matter forms
  • engagement letters, etc.
  • Create binders
  • Track attorney bar admissions, court admissions, and CLEs
  • Conduct minor non-billable research for assigned attorneys (i.e., filings, court cases, patents, etc.)
  • Enter attorney hours into time management system and manage contract attorney time as applicable
  • Review and edit of monthly prebills
  • drafting cover letters for same
  • Handle minor personal tasks for a Partner
  • Provide backup services for other admins or office personnel
  • Other duties and special projects as assigned

Requirements

  • Associate's degree preferred
  • 2+ years of general office experience and prior law firm experience required
  • Excellent communication skills, both verbal and written
  • General knowledge of office equipment and tools
  • Strong Microsoft Office skills – Word, Excel, PowerPoint, Outlook, and various document management tools
  • Ability to build rapport with attorneys and professional staff
  • Strong organizational skills with great attention to detail
  • Ability to work independently but within a team environment
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