Legal E-Billing Specialist Job at Robert Half (Omaha)

Legal Billing Specialist - E-Billing

Robert Half is partnering with a growing legal services organization seeking a L...

Location

United States , La Jolla

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of legal billing experience, with direct e-billing exposure preferred
Experience working within law firms or professional services environments
Hands-on experience with e-billing platforms such as Legal Tracker, CounselLink, Serengeti, Collaborati, BillingPoint, TyMetrix, or similar systems
Familiarity with LEDES billing formats and client billing guidelines
Strong Excel skills and attention to detail
Experience with legal billing software (Elite 3E, Aderant, ProLaw, SurePoint, or equivalent) preferred
Excellent communication and problem-solving skills

Job Responsibility

Manage full-cycle legal billing processes including pre-bills, edits, invoice generation, and final billing submissions
Process and submit invoices through client e-billing platforms and resolve rejected invoices in a timely manner
Ensure compliance with outside counsel guidelines and client billing requirements
Review attorney time entries, billing narratives, rates, and expense allocations for accuracy
Work with attorneys and internal teams to resolve billing discrepancies and approval issues
Prepare and maintain LEDES invoice formats and support UTBMS coding requirements when applicable
Track invoice status, troubleshoot submission errors, and manage billing follow-up activities
Assist with month-end billing close and reporting activities
Support collections and billing reconciliation efforts as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Legal Billing Specialist

We are looking for a Legal Billing Specialist to join a law firm team in Dallas,...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in legal billing, services billing, or electronic invoicing is required
Strong knowledge of prebill review, invoice editing, and final bill preparation processes
Familiarity with client billing guidelines, including insurance-related compliance expectations
Experience using e-billing portals and billing software in a deadline-driven environment
Ability to manage multiple priorities while maintaining a high level of accuracy and organization
Effective written and verbal communication skills for collaborating with legal teams and internal stakeholders
Proficiency with Microsoft Office applications, especially Excel

Job Responsibility

Examine time entries submitted by legal staff and adjust billing details to align with client-specific invoicing rules
Create monthly prebills, route them for attorney review, and incorporate approved updates before final invoicing
Apply billing edits carefully so revised charges, narratives, and supporting details are reflected correctly on client statements
Confirm that each invoice meets required formatting, documentation, and compliance standards established by clients and insurance carriers
Submit completed bills through electronic billing platforms within required deadlines and track transmission status through completion
Investigate rejected, reduced, or disputed invoices and coordinate follow-up actions to secure prompt resolution
Maintain organized billing documentation and support accurate completion of month-end billing activities and related records
Work with attorneys and cross-functional partners to address discrepancies, answer billing questions, and improve workflow efficiency

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Legal Billing Specialist

This Legal Billing Specialist will get the chance to join an expanding team that...

Location

United States , Montclair

Salary:

75000.00 - 95000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in billing, preferably within a legal or services environment
Practical knowledge of legal billing procedures, billing collections, and electronic invoicing workflows
Hands-on experience with Elite 3E, Aderant, Rainmaker, and/or relevant systems
Strong proficiency in Excel and comfort working with billing data, reports, and financial records
Excellent written and verbal communication skills with the ability to interact professionally across departments and with clients
Highly organized and focused on accuracy, with the ability to manage several priorities independently and within a team setting
Ability to perform effectively in a fast-paced environment while maintaining accuracy and meeting deadlines

Job Responsibility

Manage the full billing cycle for assigned attorneys, including invoice preparation, billing adjustments, rate review, and resolution of client billing questions
Partner with attorneys, administrative staff, and firm leadership to ensure billing matters are handled accurately and efficiently
Coordinate with the accounting team to help meet monthly and year-end billing targets and support timely revenue processing
Process electronic billing submissions and address issues related to outside counsel guidelines and invoice delivery platforms
Update billing rates within the system, establish rate structures, and maintain accurate pricing information for client matters
Create and maintain client and matter records in Elite 3E and relevant e-billing platforms, ensuring data remains current and complete
Generate recurring and ad hoc billing reports to support operational tracking and management review
Assist with collection-related follow-up through electronic billing correspondence and outreach when needed
Work closely with accounting on cash application questions, duplicate payment review, and the handling of funds retained in trust
Document billing-related communications and activity in iManage for accurate recordkeeping and reference

What we offer

work schedule flexibility
career advancement
medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

Legal Billing Specialist

We are looking for a detail-oriented Legal Billing Specialist to join a law firm...

Location

United States , La Jolla

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of billing experience, with prior legal billing experience required
Background in a services environment that requires close attention to detail, with the ability to manage billing workflows accurately and efficiently
Proficiency in Microsoft Office, especially Excel and Outlook
Experience working with legal billing platforms such as Elite 3E, ProLaw, or comparable time and billing systems
Familiarity with electronic invoicing tools and third-party e-billing portals such as eBillingHub or similar applications
Strong organizational skills with the ability to balance multiple priorities, meet deadlines, and maintain close attention to detail
Effective written and verbal communication skills, along with the ability to remain composed in a fast-paced or high-pressure setting
Associate degree preferred but not required

Job Responsibility

Prepare, revise, and finalize prebills based on attorney direction, including tasks such as allocating charges across matters, applying available retainer balances, and readying invoices for submission
Process billable time and related charges for attorneys and paralegals in accordance with client billing rules and firm standards
Transmit invoices through electronic billing platforms and investigate submission errors or rejections to ensure prompt resolution
Manage a substantial volume of invoices each billing period while maintaining accuracy and meeting established deadlines
Verify billing details and supporting records to confirm completeness, correctness, and compliance before invoices are released
Research billing questions, troubleshoot discrepancies, and respond to inquiries from internal stakeholders regarding invoice status or issues
Apply client-specific guidelines related to rates, formats, billing schedules, and cost controls to produce compliant invoices
Partner with the Billing Manager, fellow billing specialists, and legal staff to address exceptions, meet billing targets, and support ongoing process improvements
Use billing applications effectively, including resolving system-related issues that affect invoice generation or submission

What we offer

Medical, vision, dental, and life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

Legal Billing Specialist

A boutique law firm in the Madison, NJ area is seeking a Legal Billing Specialis...

Location

United States , Madison

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of legal billing experience, ideally within a small to mid-sized law firm setting
Solid understanding of legal billing workflows, including invoicing, time entry review, accounts receivable, and exposure to trust accounting
Experience working with legal billing and accounting systems such as Clio, Timeslips, QuickBooks, or comparable platforms
Strong Excel skills and overall comfort with Microsoft Office for tracking, reporting, and documentation
High level of accuracy with a sharp eye for detail when reviewing invoices, payments, and account activity
Organized and able to manage multiple priorities while meeting billing deadlines
Ability to handle sensitive client and financial information with discretion and professionalism
Strong written and verbal communication skills, with the ability to interact effectively with both internal teams and clients

Job Responsibility

Manage the full billing cycle, including reviewing time entries, preparing invoices, and issuing client billings
Review and edit pre-bills to ensure accuracy and alignment with client guidelines
Submit invoices through e-billing systems and resolve any rejections or submission issues
Monitor accounts receivable and follow up on outstanding balances
Apply payments, reconcile accounts, and investigate discrepancies
Partner with attorneys to finalize billing and process revisions or write-downs
Maintain organized billing records and assist with reporting
Respond to client billing inquiries in a timely, professional manner

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Legal Billing Specialist

A busy firm in the Florham Park area is seeking a Legal Billing Specialist to jo...

Location

United States , Florham Park

Salary:

70000.00 - 80000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in legal billing, preferably within a small or mid-sized law firm environment
Working knowledge of legal invoicing procedures, attorney timekeeping practices, accounts receivable, and basic trust accounting concepts
Hands-on experience with legal billing and accounting systems such as Clio, Timeslips, QuickBooks, or similar platforms
Proficiency with Microsoft Excel and the broader Microsoft Office Suite for reporting, tracking, and document management
Strong accuracy and attention to detail when reviewing invoices, payments, and account records
Solid organizational skills with the ability to manage deadlines and multiple billing tasks effectively
Ability to handle confidential financial and client information with sound judgment and discretion
Clear written and verbal communication skills for working with internal staff and responding to client inquiries

Job Responsibility

Manage the end-to-end preparation of client invoices by reviewing time entries, applying billing guidelines, and issuing finalized statements on schedule
Examine billing drafts carefully to correct errors, confirm completeness, and ensure charges align with client-specific terms and engagement requirements
Submit invoices through electronic billing platforms when required and monitor portal activity to resolve rejections or submission issues promptly
Track outstanding receivables, communicate regarding past-due balances, and assist with collection efforts to improve payment timeliness
Record incoming payments, reconcile client accounts, and research discrepancies to maintain accurate financial data
Partner with attorneys and administrative team members to obtain timely time entries, secure billing approval, and process needed revisions or write-downs
Maintain orderly billing files, supporting documents, and recurring reports to ensure information is accessible and audit-ready
Prepare regular summaries on billing activity and accounts receivable status for firm leadership
Support trust account monitoring and related compliance tasks as needed, following established legal accounting practices
Respond to client billing questions with professionalism and clarity while helping preserve positive working relationships

What we offer

stability
flexible work schedule
excellent work/life balance
medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

Legal Billing Specialist

We are looking for a dedicated Legal Billing Specialist to join our team. In thi...

Location

United States , Bloomington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in legal billing or a related field
Proficiency with legal billing systems
Strong understanding of billing functions, collections, and contractual billing processes
Advanced skills in Microsoft Excel for managing and analyzing billing data
Ability to process complex billing statements with accuracy and attention to detail
Familiarity with computerized billing systems and e-billing requirements
Excellent communication and organizational skills to collaborate effectively with attorneys, paralegals, and administrative staff
Demonstrated ability to manage multiple tasks and meet deadlines in a fast-paced environment

Job Responsibility

Manage client billing processes for assigned attorneys, including quarterly administrative invoices, while ensuring compliance with billing guidelines and e-billing standards
Generate and revise proformas, draft bills upon request, and finalize centralized bills with precision
Oversee manual billing procedures, including uploading finalized bills and ensuring all manual bills are completed accurately
Monitor and approve write-offs for unbilled time and expenses, ensuring proper authorization and follow-up on deferred or unreturned bills
Collaborate with Legal Administrative Assistants and billing attorneys to address inquiries, fulfill requests, and support various billing projects
Provide assistance to the accounting team during peak workloads and serve as a backup for other accounting roles as needed
Track and manage specialized billing tasks, including pro bono hours and organizational billing requirements
Ensure adherence to commonly accepted best practices within the firm’s billing protocols

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Legal Billing Specialist

Our client, a successful civil litigation law firm, is seeking an experienced Le...

Location

United States , Boston

Salary:

80000.00 - 105000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in legal billing and invoice management within a law firm or similar environment
Proficiency in legal timekeeping and e-billing platforms
Exceptional attention to detail and accuracy in financial tasks
Ability to work independently and meet multiple deadlines efficiently
Strong organizational and communication skills for effective collaboration
Attentive and detail-oriented approach when interacting with attorneys, partners, and external vendors
Competency and proficiency in legal billing systems are prioritized over years of experience

Job Responsibility

Prepare, generate, and manage attorney pre-bills for review and submission
Maintain and manage attorney time entries and billing data
Must be conversant in LEDES (Legal Electronic Data Exchange Standard)
Submit invoices and manage billing through client e-billing platforms, including but not limited to: TimeSlips, Tymetrix, Legal Tracker, Legal X, SimpleLegal, TeamConnect, Acuity, and Brightflag
Ensure compliance with client billing guidelines and resolve billing rejections or issues
Track billing status and follow up on outstanding invoices
Coordinate vendor payments and ensure expenses are properly invoiced and billed
Work closely with the firm’s external bookkeeper during monthly visits
Assist with check requests and internal financial coordination
Interface with outsourced payroll and HR vendors as needed

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

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Legal E-Billing Specialist

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