Legal E-Billing Specialist Job at Robert Half (Omaha)

Junior E-Billing Specialist

McCarter & English LLP is seeking a Junior E-Billing Specialist who may be based...

Location

United States , Boston;East Brunswick;Hartford;Indianapolis;Miami;New York;Newark;Philadelphia;Stamford;Trenton;Washington, DC;Wilmington

Salary:

68000.00 - 78000.00 USD / Year

McCarter & English

Expiration Date

Until further notice

Requirements

A minimum of two years e-billing experience is required
A minimum of 3-5 years’ experience working in a professional services environment, law firm billing experience preferred
Experience with financial/billing software packages and Finance/Accounting organizational operations. 3E system experience preferred
Experience with electronic billing transmission on a variety of e-Billing platforms, eBillingHub/BillBlast experience preferred
Ability to adhere and apply billing/ebilling department policies and procedures
Ability to communicate with all levels of the firm professionally and tactfully
Ability to provide a high level of customer service in a fast paced environment
Ability to handle a high-volume of tasks maintaining attention to detail and prioritizing as necessary
Proficiency in MS Office
strong knowledge of Excel required

Job Responsibility

Assist the e-Billing Supervisor and e-Billing team with all electronic on-boarding needs to include, client matter setup and mapping and rate updates/maintenance in the various e-Billing platforms utilized by the firm clients
Assist e-Billing team with troubleshooting e-Billing-related issues
Transmit electronic billing (“e-Billing”) via eBilling Hub and various e-Billing sites
Responsible for recording and maintaining accurate phase, task, and billing codes
Assist with e-Billing preparation for more sophisticated e-bills and/or on-demand requirements as available (both manual & electronic)
Have direct contact with billing partners to resolve e-Billing-related issues
Reprint posted invoices and provide copies, as necessary
Produce ad hoc reports as requested
Submit Appeals, Accruals and budgets via e-Billing sites
Maintaining and adding timekeepers to restricted lists in Time Entry software

What we offer

Firm-Paid: Basic life and accidental death and dismemberment (AD&D) insurance and short-term (ST) and long-term (LT) disability benefits
Health & Wellness: Comprehensive medical/prescription drug coverage (the Firm pays a share of the cost), including a high deductible health plan with an annual Firm health savings account (HSA) contribution
Employee-Paid Voluntary Benefits: Dental and vision coverage, supplemental health plans (accident, cancer and critical illness), flexible spending accounts, optional life and AD&D insurance (supplemental employee, spouse and child) and supplemental STD coverage
Retirement: 401(k) plan offering three types of contributions: pre-tax, Roth and after-tax contributions
Time Off: Paid Time Off (PTO), paid holidays, and leaves of absence to support work-life balance (e.g. parental leave)
Free and confidential employee assistance program (EAP) and behavioral health services program
Firm-paid back-up child/elder care, academic support and pet care program
Tax-advantaged college savings 529 Plan
Employee discounts through Working Advantage
Eligibility for discretionary bonus

Fulltime

Legal Operations Specialist

Detail-oriented Legal Operations Specialist to join our client's dynamic legal t...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business, Legal Studies, or related field
JD or paralegal certification is a plus
3+ years of experience in legal operations, preferably in a tech or fast-paced corporate environment
Strong understanding of legal technology tools and process automation
Excellent organizational skills and ability to manage multiple priorities
Proficiency in Microsoft Office Suite and familiarity with CLM and e-billing systems
Strong analytical and communication skills

Job Responsibility

Oversee and optimize legal workflows, including contract lifecycle management and matter tracking
Implement and maintain legal technology platforms (e.g., CLM systems, e-billing, document management)
Collaborate with cross-functional teams (Finance, Procurement, HR) to ensure compliance with internal policies and regulatory requirements
Manage vendor relationships and assist with outside counsel billing and budget tracking
Develop dashboards and reports to monitor legal metrics and performance
Support contract review and assist with drafting standard agreements under attorney supervision
Coordinate internal audits and assist with risk management initiatives
Maintain accurate records and ensure timely filing of corporate documents and regulatory submissions

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training
Access to top jobs and competitive compensation

Billing Specialist

The Billing Specialist plays a critical role in ensuring the seamless execution ...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–3 years of relevant experience required
billing experience in a detail oriented services or law firm environment is preferred
Strong knowledge of Microsoft Office, especially Excel, Word, and Outlook
ability to learn new software/applications quickly
Familiarity with billing platforms (e.g., Aderant) and e-billing systems is a plus
An associate degree in accounting or a related field is required
a bachelor’s degree is preferred
Equivalent work experience may be considered
Solid understanding of accounting processes and aptitude for working with ERP and billing systems
Excellent attention to detail, organizational ability, and time management

Job Responsibility

Create, review, and edit bill proformas based on requests from attorneys, paralegals, and secretaries
Process high-volume, complex legal bills efficiently, including applying discounts, split-party billing, and preparing e-bills
Analyze and monitor e-billing platforms to handle appeals for deductions and specialty legal billing issues
Submit invoices via mail, email, and e-billing platforms (e.g., CounselLink, LegalTracker, TyMetrix 360, etc.)
Maintain billing and matter management data in ERP systems and e-billing platforms by setting up clients, matters, timekeepers, and rates, and coordinating with clients for system setup support
Ensure compliance with firm billing policies, outside counsel guidelines, and client-specific requirements, recommending policy updates as needed
Accurately manage client and matter setup, billing arrangements, accruals, budgets, and status reports to meet deadlines
Review and approve new client/matter intake forms to verify billing arrangements, rates, and discounts
Assess and provide feedback on billing requirements in new client engagement letters
Maintain desktop procedures and documentation for special handling requirements

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Insurance Billing Specialist

Location

United States , Mundelein

Salary:

60000.00 - 65000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience with various e-billing systems, including CounselLink, Tymetrix, Legal Tracker, and similar platforms
Strong multitasking and organizational skills to handle high volumes of work efficiently
Familiarity with accounting software and systems such as ADP, Epic Software, and EHR systems
Expertise in managing Accounts Payable (AP) and Accounts Receivable (AR) processes
Ability to analyze billing discrepancies and recommend effective solutions
Excellent communication skills to interact with attorneys, staff, and clients
Knowledge of financial operations and procedures, including write-offs and month-end close
Ability to work independently and adapt to changing priorities in a hybrid work environment

Job Responsibility

Ability to prioritize, multitask, manage a high volume of bills per month and meet deadlines
Experience with various e-billing vendors (e.g., CounselLink, Bottomline Legal eXchange, Tymetrix, Collaborati, Legal Solutions Suite, Legal Tracker, etc.) and LEDES file knowledge required to perform duties and responsibilities, including but not limited to preparing and submitting bills, budgets, and timekeeper rates according to client requirements
Management of timekeepers and coordinate/process appeals as required
Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split billing, preparation, submission and troubleshooting of electronic bills)
Monitor outstanding Work in Process (WIP) and Accounts Receivable (AR) balances. Collaborate with billing attorneys to ensure WIP is billed on a timely basis and AR balances are collected withina reasonable period. Follow up with billing attorney and client on all aged AR balances
Follow up on collections as directed by either Attorneys or Accounting leadership in support of meeting firm’s financial goals
Review and edit prebills in response to attorney requests
Proactively monitor potential errors that may result in the rejection of e-bills
Research and analyze deductions and provide best course of action for balances
Process write-offs following Firm policy

What we offer

medical
vision
dental
life
disability insurance
401(k) plan

Legal Billing Specialist

Our client, a successful civil litigation law firm, is seeking an experienced Le...

Location

United States , Boston

Salary:

80000.00 - 105000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in legal billing and invoice management within a law firm or similar environment
Proficiency in legal timekeeping and e-billing platforms
Exceptional attention to detail and accuracy in financial tasks
Ability to work independently and meet multiple deadlines efficiently
Strong organizational and communication skills for effective collaboration
Attentive and detail-oriented approach when interacting with attorneys, partners, and external vendors
Competency and proficiency in legal billing systems are prioritized over years of experience

Job Responsibility

Prepare, generate, and manage attorney pre-bills for review and submission
Maintain and manage attorney time entries and billing data
Must be conversant in LEDES (Legal Electronic Data Exchange Standard)
Submit invoices and manage billing through client e-billing platforms, including but not limited to: TimeSlips, Tymetrix, Legal Tracker, Legal X, SimpleLegal, TeamConnect, Acuity, and Brightflag
Ensure compliance with client billing guidelines and resolve billing rejections or issues
Track billing status and follow up on outstanding invoices
Coordinate vendor payments and ensure expenses are properly invoiced and billed
Work closely with the firm’s external bookkeeper during monthly visits
Assist with check requests and internal financial coordination
Interface with outsourced payroll and HR vendors as needed

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

Legal Billing Specialist

We are looking for a dedicated Legal Billing Specialist to join our team. In thi...

Location

United States , Bloomington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in legal billing or a related field
Proficiency with legal billing systems
Strong understanding of billing functions, collections, and contractual billing processes
Advanced skills in Microsoft Excel for managing and analyzing billing data
Ability to process complex billing statements with accuracy and attention to detail
Familiarity with computerized billing systems and e-billing requirements
Excellent communication and organizational skills to collaborate effectively with attorneys, paralegals, and administrative staff
Demonstrated ability to manage multiple tasks and meet deadlines in a fast-paced environment

Job Responsibility

Manage client billing processes for assigned attorneys, including quarterly administrative invoices, while ensuring compliance with billing guidelines and e-billing standards
Generate and revise proformas, draft bills upon request, and finalize centralized bills with precision
Oversee manual billing procedures, including uploading finalized bills and ensuring all manual bills are completed accurately
Monitor and approve write-offs for unbilled time and expenses, ensuring proper authorization and follow-up on deferred or unreturned bills
Collaborate with Legal Administrative Assistants and billing attorneys to address inquiries, fulfill requests, and support various billing projects
Provide assistance to the accounting team during peak workloads and serve as a backup for other accounting roles as needed
Track and manage specialized billing tasks, including pro bono hours and organizational billing requirements
Ensure adherence to commonly accepted best practices within the firm’s billing protocols

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Legal Billing Specialist

A nationally recognized Am Law 100 law firm is seeking a Billing Specialist to j...

Location

United States , Indianapolis

Salary:

Not provided

Career Movement

Expiration Date

Until further notice

Requirements

2+ year of billing, accounting, or finance experience (legal industry preferred but not required)
Strong Excel and data entry skills
High attention to detail and willingness to learn
Professional communication skills
5+ years of legal billing experience, preferably within an Am Law 200 or comparable firm
Experience with complex client guidelines and e-billing platforms
Advanced understanding of billing systems and reporting
Ability to mentor junior team members and manage high-volume portfolios

Job Responsibility

Prepare, review, and finalize client invoices in accordance with firm and client guidelines
Collaborate with attorneys and staff to ensure accurate time and expense entries
Process edits, write-offs, transfers, and billing adjustments
Ensure compliance with client billing requirements and e-billing systems
Research and resolve billing inquiries
Maintain accurate billing records and documentation

What we offer

Competitive compensation based on experience
Comprehensive benefits package
Hybrid work flexibility (where applicable)
A collaborative, high-performance professional environment

Legal Operations Specialist

Establish tech company with an AI flare has an immediate opening for a detail-or...

Location

United States , Redwood City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in legal operations with significant e-billing experience
Proficiency with e-billing platforms (Brightflag preferred, similar tools acceptable)
Experience with invoice review, budgeting, and vendor oversight is a plus
Comfort operating in a fast-paced, high-growth SaaS environment with evolving priorities
Willingness to work part-time on a contract basis
All applicants applying for U.S. job openings must be legally authorized to work in the United States

Job Responsibility

Manage and optimize the legal e-billing platform, including invoice review workflows, vendor compliance, matter budgeting, reporting, and continuous process improvements
Manage day-to-day operations of Brightflag billing platform, including matter setup, user management, and billing workflow optimization
Partner with tax, AP, and procurement teams to establish proper billing and payment procedures
Serve as primary liaison with outside counsel on billing inquiries, invoice processing, and administrative coordination across all practice areas

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Parttime

Select Country

Legal E-Billing Specialist

Job Responsibility

Requirements

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