Legal Document Automation Specialist Job at Robert Half (Novato)

Legal Operations Specialist

Detail-oriented Legal Operations Specialist to join our client's dynamic legal t...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business, Legal Studies, or related field
JD or paralegal certification is a plus
3+ years of experience in legal operations, preferably in a tech or fast-paced corporate environment
Strong understanding of legal technology tools and process automation
Excellent organizational skills and ability to manage multiple priorities
Proficiency in Microsoft Office Suite and familiarity with CLM and e-billing systems
Strong analytical and communication skills

Job Responsibility

Oversee and optimize legal workflows, including contract lifecycle management and matter tracking
Implement and maintain legal technology platforms (e.g., CLM systems, e-billing, document management)
Collaborate with cross-functional teams (Finance, Procurement, HR) to ensure compliance with internal policies and regulatory requirements
Manage vendor relationships and assist with outside counsel billing and budget tracking
Develop dashboards and reports to monitor legal metrics and performance
Support contract review and assist with drafting standard agreements under attorney supervision
Coordinate internal audits and assist with risk management initiatives
Maintain accurate records and ensure timely filing of corporate documents and regulatory submissions

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training
Access to top jobs and competitive compensation

Document Automation Specialist

Our PropTech client is at a very exciting point in their growth trajectory and d...

Location

United Kingdom , London

Salary:

Not provided

Jameson Legal

Expiration Date

Until further notice

Requirements

At least 2 years of document automation experience
Comfortable working with various stakeholders including clients
Meticulous attention to detail
Highly organised
Used to working on multiple projects at the same time
Excellent communication skills

Job Responsibility

Work with clients to understand their needs and requirements
Provide expert advice and recommendations to enhance and optimise templates
Maintain client templates
Collaborate with other internal teams to ensure long term client success

What we offer

Excellent benefits package
Good scope to progress your career with a clear roadmap for advancement

Fulltime

Knowledge Development Lawyer - Corporate

The Corporate Knowledge Development Lawyer will provide support to the team in t...

Location

United Kingdom , Flexible

Salary:

Not provided

Ampa - Legal & Professional Services

Expiration Date

Until further notice

Requirements

Ideally, you would currently be a fee earner with at least 8+ years PQE at an equally reputable firm with a keen interest in transitioning into a Knowledge Lawyer/PSL role
Technical experience handing high quality corporate work is essential
A solid understanding of and interest in knowledge management
The ability to digest, analyse and succinctly communicate complex issues with clarity to both internal and external clients
Commercial awareness and enthusiasm about business development
First class drafting and communication skills
Experience developing and delivering client and / or in-house training
Highly IT literate, confident user of MS Office and legal and business information systems with experience of SharePoint or similar platforms
Interest in or experience of legal technology, including document automation, AI based tools, e-signatures (e.g. Docusign) and extranet sites (e.g. HighQ Collaborate)
The ability to respond promptly to requests for work including research, expertise, training materials and other information

Job Responsibility

Working closely with and providing guidance to the Corporate senior leadership team to develop practice and sector-specific knowledge
Keeping on top of all changes to legislation and case law that might affect the teams work for clients and disseminating these to the team through updates and training
Supporting the fee earners’ client work with technical legal knowhow, tactical advice and practical application of the law to their matter
Developing and keeping updated team know-how resources such as precedents and checklists (in respect of best practice and changes of law)
Supporting and driving business development initiatives including the launch of products to market for clients
Liaising with fee earners and contributing as required to the production of articles, case studies, briefings, newsletters or other materials for circulation to clients or to be published
Keeping the team up to date on competitors’ offerings and assisting in research required by the team for client delivery and new client opportunities
Identifying training priorities and undertaking relevant training sessions with the team on changes to law, practice and precedents
Identifying and arranging internal and external speakers to deliver specialist training topics
Identify business and client needs for legal technology or other tools to provide cost-effective solutions

What we offer

We embrace agile working and offer a blended approach to where and how we work
We’re keen to be flexible, after all, we value what you do, not where you do it

Fulltime

Legal Support Specialist

We are seeking experienced and highly motivated Legal & Governance Specialist fo...

Location

Japan , Chiyoda, Tokyo

Salary:

Not provided

Citi

Expiration Date

Until further notice

Requirements

5-7+ years of experience in a corporate secretarial, legal operations, or governance role, preferably within a financial services or multinational corporate environment
In-depth knowledge of Japanese corporate law, commercial registration procedures, and best practices in board governance
Strong business acumen with the ability to understand complex operational and financial issues and their interplay with corporate governance
Experience working collaboratively on cross-functional projects with departments such as Finance, Risk, and Technology is highly desirable
Demonstrated ability to lead complex projects and manage multiple priorities in a fast-paced, dynamic environment
Exceptional communication and stakeholder management skills, with a proven ability to build strong, positive relationships at all levels of an organization
Outstanding sense of ownership, leadership, and initiative. A proactive problem-solver who is committed to seeing tasks through to completion
A high degree of professionalism, integrity, and meticulous attention to detail
A collaborative and approachable nature, with proven experience in mentoring and developing team members
Bachelor's degree required

Job Responsibility

Corporate Secretarial & Governance Management: Lead and manage all aspects of Board of Directors meetings for CGMJ and its affiliates, including agenda preparation, material coordination, minute-taking, and follow-up on action items
Oversee the entire lifecycle of director appointments and resignations, including the preparation of necessary documentation and handling of commercial registrations
Draft and manage amendments to the Articles of Incorporation and other key corporate governance documents
Handle critical corporate actions, such as the documentation and legal procedures for capital repatriation
Serve as the key contributor and central point of contact for all corporate secretarial matters, providing expert guidance to senior leadership and business partners
Regulatory Compliance & External Communications: Oversee and ensure the timely and accurate submission of all regulatory reports, including but not limited to filings with the Japan Fair Trade Commission (JFTC)
Manage communications and act as the official liaison for inquiries from external parties, including courts, law firms, tax authorities, and other government/municipal agencies, ensuring professional, accurate, and timely responses
Maintain and enhance a meticulous log of all external inquiries and responses to ensure consistency and establish best practices
Firm-Wide Administration & Strategic Projects: Partner with Finance, Risk, and Technology departments on firm-wide initiatives, providing legal administrative expertise and ensuring alignment with governance requirements
Act as a key business partner from the Legal department on complex, episodic projects, ensuring legal and governance considerations are integrated from the outset

Fulltime

Legal Operations Specialist

We’re excited to welcome a Legal Operations Specialist to our growing team at Me...

Location

United States; Canada

Salary:

115700.00 - 144600.00 USD / Year

Mercury

Expiration Date

Until further notice

Requirements

2+ years of experience in Legal Operations, as a paralegal, or similar role within an in-house legal department or law firm
Proficiency with productivity and legal tech tools (Slack, Google Suite, DocuSign, Adobe, SimpleLegal, Zip, Zendesk, and contract management software)
Proven project management skills and comfort collaborating cross-functionally
Excellent organizational skills, attention to detail, and the ability to manage many moving pieces at once
Clear and confident communication skills
Operates well with autonomy and in ambiguous situations, without needing highly defined tasks

Job Responsibility

Serve as the first point of contact for all Legal and Legal Ops requests
Keep Legal humming by coordinating team agendas and meetings, and tracking Legal’s software subscriptions and renewals
Manage updates to our external facing legal terms (e.g. Terms of Service, Privacy Policy)
Maintain and improve our SOPs, playbooks, and internal documentation
Keep records, trackers, and files organized and up to date
Lead team-wide initiatives such as team feedback cycles, OKR planning and tracking progress, and technology implementation
Help onboard new firms to our e-billing software, create new matters for billing, and enforce Mercury’s engagement letters and timekeeper rate approvals
Address invoicing questions and coordinate with internal teams to resolve issues
Enforce Mercury engagement letters, billing guidelines and pricing discounts
Manage updates, troubleshooting, and vendor relationships for our legal tech stack

What we offer

equity (stock options)
benefits

Fulltime

Conveyancer - Technical Specialist

Join Simplify – where innovation meets legal expertise. We’re on the lookout for...

Location

United Kingdom

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

5+ years’ conveyancing experience and has managed their own caseload
strong technical knowledge across a wide range of complex matter types
commercially astute, detail-oriented and proactive
can confidently assess risk and solve problems efficiently
communicates clearly and effectively with diverse stakeholders
stays up to date with legislation and case law developments
passionate about innovation, learning, and driving continuous improvement

Job Responsibility

Support and guide conveyancers with complex legal files and technical matters
make commercially minded, risk-based decisions to drive progression
handle intricate legal issues including transfers of part, solar panels, leaseholds, restrictions, estate rent charges, and more
draft and check high-level legal documentation autonomously
liaise effectively with clients, agents, lenders and internal teams
embrace and implement technology, AI and automation tools
proactively share knowledge and help shape the future of conveyancing at Simplify

What we offer

Competitive Salary with a fantastic bonus structure
A hybrid/home working set up
25 Days Holiday (plus 8 Public Holidays)
Pension Scheme & Life Assurance
Option to Buy/Sell Holiday
Enhanced Maternity, Paternity & Adoption Pay
Employee Assistance Programme
Free Conveyancing Services
Retail Discounts, plus much more

Fulltime

Knowledge Development Lawyer - Commercial Litigation

Are you an experienced Litigation and Dispute Resolution Knowledge Development L...

Location

United Kingdom

Salary:

Not provided

Ampa - Legal & Professional Services

Expiration Date

Until further notice

Requirements

Ideally, you would currently be a fee earner with at least 6+ years PQE at an equally reputable firm with a keen interest in transitioning into a Knowledge Lawyer/PSL role
Technical experience handing high quality dispute resolution work is essential
A solid understanding of and interest in knowledge management
The ability to digest, analyse and succinctly communicate complex issues with clarity to both internal and external clients
Commercial awareness and enthusiasm about business development
First class drafting and communication skills
Experience developing and delivering client and / or in-house training
Highly IT literate, confident user of MS Office and legal and business information systems with experience of SharePoint or similar platforms

Job Responsibility

Working closely with and providing guidance to the Litigation and Dispute Resolution senior leadership team to develop practice and sector-specific knowledge
Keeping on top of all changes to legislation, civil procedure rules and case law that might affect the teams work for clients and disseminating these to the team through updates and training
Supporting the fee earners’ client work with technical legal knowhow, tactical advice and practical application of the law to their matter
Developing and keeping updated team know-how resources such as precedents and checklists (in respect of best practice and changes of law)
Supporting and driving business development initiatives including the launch of products to market for clients
Liaising with fee earners and contributing as required to the production of articles, case studies, briefings, newsletters or other materials for circulation to clients or to be published
Keeping the team up to date on competitors’ offerings and assisting in research required by the team for client delivery and new client opportunities
Identifying training priorities and undertaking relevant training sessions with the team on changes to law, practice and precedents
Identifying and arranging internal and external speakers to deliver specialist training topics
Identify business and client needs for legal technology or other tools to provide cost-effective solutions

What we offer

We embrace agile working and offer a blended approach to where and how we work

New

Royalty New Deals Specialist

This is a 12-month fixed-term opportunity reporting to the Royalty New Deals Man...

Location

United Kingdom , Manchester

Salary:

28000.00 - 32000.00 GBP / Year

ITV Jobs

Expiration Date

February 04, 2026

Requirements

Experience of working in a media royalties, rights, talent payments or legal environment OR sufficient contract interpretation experience in a similar industry
Experience of reading and interpreting complex legal documents
Experienced user of rights or royalties management systems (desirable)
Must be confident using Excel and working with data
Strong commercial awareness with a clear understanding of business drivers
Exceptional attention to detail, ensuring a high level of accuracy at all times
Excellent literacy and numeracy skills, with strong numerical and analytical ability
Clear, confident verbal and written communication skills
Highly organised, self-motivated, and able to work effectively on an independent basis
Proven ability to collaborate with others to achieve shared objectives, particularly during periods of change

Job Responsibility

Review new deal contracts and determine the most appropriate reporting approach (automated or bespoke)
Set up new royalty reporting templates and participant distribution statements
Interpret legal and financial information from contracts and ITV rights and finance systems
Collaborate with team members to resolve queries and provide technical guidance
Build effective working relationships across Finance, Legal and other business areas
Support the wider team to meet deadlines and KPIs during peak periods
Contribute to royalty system testing, enhancements and migration activities
Work with the Royalty New Deals Manager to deliver continuous process improvements
Stay up to date with new media formats and industry developments

What we offer

Flexible working with a range of options
Generous holiday allowance, plus you can buy more
Annual bonus opportunity
Competitive pension contribution
Save as you earn - with an opportunity to buy ITV shares
Wellbeing and volunteering days plus a wide range of opportunities to help you live a balanced and healthy life

Fulltime

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Legal Document Automation Specialist

Robert Half

Location:
United States , Novato

Category:
Legal

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 21, 2026

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Legal Document Automation Specialist

Robert Half

Location:United States , Novato

Category:Legal

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:January 21, 2026

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Job Posted:
January 21, 2026