Legal Document Automation Specialist Job at Robert Half (Novato)

Legal Operations Specialist

Detail-oriented Legal Operations Specialist to join our client's dynamic legal t...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business, Legal Studies, or related field
JD or paralegal certification is a plus
3+ years of experience in legal operations, preferably in a tech or fast-paced corporate environment
Strong understanding of legal technology tools and process automation
Excellent organizational skills and ability to manage multiple priorities
Proficiency in Microsoft Office Suite and familiarity with CLM and e-billing systems
Strong analytical and communication skills

Job Responsibility

Oversee and optimize legal workflows, including contract lifecycle management and matter tracking
Implement and maintain legal technology platforms (e.g., CLM systems, e-billing, document management)
Collaborate with cross-functional teams (Finance, Procurement, HR) to ensure compliance with internal policies and regulatory requirements
Manage vendor relationships and assist with outside counsel billing and budget tracking
Develop dashboards and reports to monitor legal metrics and performance
Support contract review and assist with drafting standard agreements under attorney supervision
Coordinate internal audits and assist with risk management initiatives
Maintain accurate records and ensure timely filing of corporate documents and regulatory submissions

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training
Access to top jobs and competitive compensation

Document Automation Specialist

Our PropTech client is at a very exciting point in their growth trajectory and d...

Location

United Kingdom , London

Salary:

Not provided

Jameson Legal

Expiration Date

Until further notice

Requirements

At least 2 years of document automation experience
Comfortable working with various stakeholders including clients
Meticulous attention to detail
Highly organised
Used to working on multiple projects at the same time
Excellent communication skills

Job Responsibility

Work with clients to understand their needs and requirements
Provide expert advice and recommendations to enhance and optimise templates
Maintain client templates
Collaborate with other internal teams to ensure long term client success

What we offer

Excellent benefits package
Good scope to progress your career with a clear roadmap for advancement

Fulltime

New

Junior Paralegal & Legal Operations Specialist

Our company is seeking a detail-oriented Junior Paralegal & Legal Operations Spe...

Location

United States , Santa Clara

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 6 months of paralegal, legal assistant, legal operations, or related experience (internship roles may qualify)
Previous experience supporting an in-house legal team highly preferred
Strong technical aptitude
comfortable learning and using legal operations software, e-billing systems, and document management tools
Outstanding organizational skills and attention to detail
Ability to commute to the Santa Clara, CA office
this is a hybrid position (typically 2–3 days in office per week)

Job Responsibility

Assist with legal research, preparing legal documents, and maintaining legal files
Support contract management processes—including drafting, reviewing, tracking, and organizing agreements
Help manage the calendar for legal actions such as deadlines, filings, and compliance requirements
Perform factual and legal investigations under direction of legal counsel
Maintain and optimize legal technology platforms and document management systems
Facilitate e-billing, matter management, and outside counsel invoices (training provided)
Assist in tracking departmental metrics, legal spend, and producing regular reports
Proactively identify opportunities for process improvements or automation within the legal department
Provide general administrative support to the legal team as needed
Collaborate and communicate effectively with internal business units and external partners

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Knowledge Development Lawyer - Corporate

The Corporate Knowledge Development Lawyer will provide support to the team in t...

Location

United Kingdom , Flexible

Salary:

Not provided

Ampa - Legal & Professional Services

Expiration Date

Until further notice

Requirements

Ideally, you would currently be a fee earner with at least 8+ years PQE at an equally reputable firm with a keen interest in transitioning into a Knowledge Lawyer/PSL role
Technical experience handing high quality corporate work is essential
A solid understanding of and interest in knowledge management
The ability to digest, analyse and succinctly communicate complex issues with clarity to both internal and external clients
Commercial awareness and enthusiasm about business development
First class drafting and communication skills
Experience developing and delivering client and / or in-house training
Highly IT literate, confident user of MS Office and legal and business information systems with experience of SharePoint or similar platforms
Interest in or experience of legal technology, including document automation, AI based tools, e-signatures (e.g. Docusign) and extranet sites (e.g. HighQ Collaborate)
The ability to respond promptly to requests for work including research, expertise, training materials and other information

Job Responsibility

Working closely with and providing guidance to the Corporate senior leadership team to develop practice and sector-specific knowledge
Keeping on top of all changes to legislation and case law that might affect the teams work for clients and disseminating these to the team through updates and training
Supporting the fee earners’ client work with technical legal knowhow, tactical advice and practical application of the law to their matter
Developing and keeping updated team know-how resources such as precedents and checklists (in respect of best practice and changes of law)
Supporting and driving business development initiatives including the launch of products to market for clients
Liaising with fee earners and contributing as required to the production of articles, case studies, briefings, newsletters or other materials for circulation to clients or to be published
Keeping the team up to date on competitors’ offerings and assisting in research required by the team for client delivery and new client opportunities
Identifying training priorities and undertaking relevant training sessions with the team on changes to law, practice and precedents
Identifying and arranging internal and external speakers to deliver specialist training topics
Identify business and client needs for legal technology or other tools to provide cost-effective solutions

What we offer

We embrace agile working and offer a blended approach to where and how we work
We’re keen to be flexible, after all, we value what you do, not where you do it

Fulltime

Legal Support Specialist

We are seeking experienced and highly motivated Legal & Governance Specialist fo...

Location

Japan , Chiyoda, Tokyo

Salary:

Not provided

Citi

Expiration Date

Until further notice

Requirements

5-7+ years of experience in a corporate secretarial, legal operations, or governance role, preferably within a financial services or multinational corporate environment
In-depth knowledge of Japanese corporate law, commercial registration procedures, and best practices in board governance
Strong business acumen with the ability to understand complex operational and financial issues and their interplay with corporate governance
Experience working collaboratively on cross-functional projects with departments such as Finance, Risk, and Technology is highly desirable
Demonstrated ability to lead complex projects and manage multiple priorities in a fast-paced, dynamic environment
Exceptional communication and stakeholder management skills, with a proven ability to build strong, positive relationships at all levels of an organization
Outstanding sense of ownership, leadership, and initiative. A proactive problem-solver who is committed to seeing tasks through to completion
A high degree of professionalism, integrity, and meticulous attention to detail
A collaborative and approachable nature, with proven experience in mentoring and developing team members
Bachelor's degree required

Job Responsibility

Corporate Secretarial & Governance Management: Lead and manage all aspects of Board of Directors meetings for CGMJ and its affiliates, including agenda preparation, material coordination, minute-taking, and follow-up on action items
Oversee the entire lifecycle of director appointments and resignations, including the preparation of necessary documentation and handling of commercial registrations
Draft and manage amendments to the Articles of Incorporation and other key corporate governance documents
Handle critical corporate actions, such as the documentation and legal procedures for capital repatriation
Serve as the key contributor and central point of contact for all corporate secretarial matters, providing expert guidance to senior leadership and business partners
Regulatory Compliance & External Communications: Oversee and ensure the timely and accurate submission of all regulatory reports, including but not limited to filings with the Japan Fair Trade Commission (JFTC)
Manage communications and act as the official liaison for inquiries from external parties, including courts, law firms, tax authorities, and other government/municipal agencies, ensuring professional, accurate, and timely responses
Maintain and enhance a meticulous log of all external inquiries and responses to ensure consistency and establish best practices
Firm-Wide Administration & Strategic Projects: Partner with Finance, Risk, and Technology departments on firm-wide initiatives, providing legal administrative expertise and ensuring alignment with governance requirements
Act as a key business partner from the Legal department on complex, episodic projects, ensuring legal and governance considerations are integrated from the outset

Fulltime

Legal Operations Specialist

The Legal Operations Specialist/Manager is a generalist role that supports the l...

Location

United States , Milwaukee; Charlotte

Salary:

44.15 - 66.25 USD / Hour

Advocate Health Care

Expiration Date

Until further notice

Requirements

Bachelor's Degree in Business or related field
Typically requires 5 years of experience with legal project operations and management in-house or at a law firm (preferred)
Knowledge in the use of project and program management methodologies and tools
Computer skills in Microsoft Office Suite
Excellent interpersonal and oral and written communication skills to effectively form collaborative relationships and work with staff at all level of the organization
Ability to coordinate a variety of projects and tasks simultaneously
Proficient in the use of project management methodologies, tools and processes
Ability to learn and understand business processes quickly and the overall impact projects have on the business needs of the organization

Job Responsibility

Serve as the primary administrator and subject matter expert for core legal technology platforms, including contract lifecycle management, matter management, and e-billing systems
Lead initiatives to evaluate and enhance legal department workflows, identifying opportunities for automation and efficiency gains
Develop and deliver training programs for legal team members and business users on legal systems and processes
Act as a liaison between the legal department and cross-functional teams such as IT, Finance, Procurement, and HR
Support legal vendor onboarding, including compliance checks, system setup, and documentation management
Manage legal invoice intake, review, and processing in coordination with the e-billing system and Finance team

What we offer

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program

Fulltime

Legal Operations Specialist

The Legal Operations Specialist/Manager is a generalist role that supports the l...

Location

United States , Milwaukee; Charlotte

Salary:

44.15 - 66.25 USD / Hour

Advocate Health Care

Expiration Date

Until further notice

Requirements

Bachelor's Degree in Business or related field
Typically requires 5 years of experience with legal project operations and management in-house or at a law firm (preferred)
Knowledge in the use of project and program management methodologies and tools
Computer skills in Microsoft Office Suite
Excellent interpersonal and oral and written communication skills to effectively form collaborative relationships and work with staff at all level of the organization
Ability to coordinate a variety of projects and tasks simultaneously
Proficient in the use of project management methodologies, tools and processes
Ability to learn and understand business processes quickly and the overall impact projects have on the business needs of the organization

Job Responsibility

Serve as the primary administrator and subject matter expert for core legal technology platforms, including contract lifecycle management, matter management, and e-billing systems
Lead initiatives to evaluate and enhance legal department workflows, identifying opportunities for automation and efficiency gains
Develop and deliver training programs for legal team members and business users on legal systems and processes
Act as a liaison between the legal department and cross-functional teams such as IT, Finance, Procurement, and HR
Support legal vendor onboarding, including compliance checks, system setup, and documentation management
Manage legal invoice intake, review, and processing in coordination with the e-billing system and Finance team

What we offer

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program

Fulltime

Senior IT Systems & Automation Specialist

Design the future of our internal operations and scale our productivity through ...

Location

Ireland , Dublin

Salary:

Not provided

Supermetrics

Expiration Date

Until further notice

Requirements

5+ years of experience in IT Engineering, Systems Administration, or specialized Automation roles
Deep experience building automations with n8n or comparable platforms, including thorough knowledge of REST APIs, webhooks, and integrating third-party services
Solid scripting skills in Python and Bash (Java is a plus) to handle technical integrations and custom tooling
Google Workspace Admin skills and a background in managing modern, cloud-first SaaS environments
A "Reliability First" mindset: You don't just fix problems
you document processes, implement error handling, and build monitoring to ensure systems are maintainable
Mindset for process automations and problem solving
Comfort supporting non-technical users with a service mindset
Ability to deliver reliable systems (documentation, monitoring, maintainability)

Job Responsibility

Design, build, and maintain complex n8n workflows and API integrations to automate internal processes (HR, IT, Legal, Finance, etc.)
Integrate APIs, webhooks, and third-party services into automated workflows
Write and maintain scripts using Python, Bash, and Java (basic to intermediate)
Administer Google Workspace (users, groups, policies, security settings within IT scope)
Run and automate onboarding/offboarding: accounts, groups, permissions, device provisioning, access removal
Own asset management: inventory, lifecycle, repairs, replacements, license tracking
Provide great customer service: You'll be a hands-on in providing great support along with your team to our global employees

What we offer

Attractive pay and benefits package, including equity
Great work equipment
Health care benefit and leisure time insurance
Annual personal learning budget
Sports and wellbeing allowance

Fulltime

Legal Document Automation Specialist

Robert Half

Location:
United States , Novato

Category:
Legal

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 21, 2026

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Location:United States , Novato

Category:Legal

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:January 21, 2026

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