Legal Confidentiality Assistant Job at Randstad (Parma)

Legal Secretary/Litigation Legal Assistant

We are looking for an experienced Legal Secretary in San Rafael, California.

Location

United States , San Rafael

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of two years of experience as a legal secretary or litigation assistant, with a focus on case management
Strong understanding of litigation procedures, court rules, and filing requirements for state and federal courts
Proven expertise in handling litigation calendaring and docketing with accuracy and accountability

Job Responsibility

Provide comprehensive administrative support to attorneys, including managing active litigation cases
Coordinate and execute litigation calendaring and docketing, ensuring deadlines, hearings, and discovery cutoffs are accurately tracked
Prepare, format, and proofread complex legal documents while ensuring compliance with court rules and requirements
Handle e-filing and court submissions for state and federal courts with precision and timeliness
Maintain client files and case management systems, ensuring all records are organized and up-to-date
Communicate professionally with clients, vendors, and internal teams, serving as a reliable point of contact
Manage scheduling and logistics for meetings, hearings, and depositions, ensuring seamless operations
Utilize advanced technical skills in Microsoft Office, Adobe Acrobat, and legal document management systems to support daily operations
Monitor and prioritize multiple high-priority tasks, ensuring deadlines are met in a fast-paced environment
Uphold confidentiality and discretion in handling sensitive information and financial transactions

What we offer

Competitive salary
excellent benefits
medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Legal Assistant

We are looking for a Legal Assistant to join a corporate legal team on a Contrac...

Location

United States , Watsonville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in a legal assistant or administrative support role, ideally within a corporate setting
Strong organizational abilities with careful attention to detail and accuracy in document handling
Working knowledge of Microsoft Office applications and familiarity with electronic document or records management systems
Ability to manage sensitive and confidential information with sound judgment and professionalism
Effective verbal and written communication skills, with the ability to stay productive in a fast-paced environment
Availability to commit to a short-term contract assignment

Job Responsibility

Maintain and organize legal records in both digital and hard-copy formats to support easy retrieval and consistent file accuracy
Assist with document handling activities such as scanning, filing, labeling, and indexing materials within the department's record systems
Provide daily administrative support to attorneys and legal team members, helping manage routine tasks and workflow needs
Draft, format, and revise basic legal documents, letters, and related correspondence in accordance with internal standards
Monitor records and documentation for completeness, accuracy, and proper retention to support compliance requirements
Contribute to special assignments and additional office support tasks as priorities shift during the contract period

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Legal Assistant

We are looking for a skilled Legal Assistant to support a busy legal team in Bal...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience providing legal administrative support within a law firm environment
Working knowledge of legal terminology, law office procedures, and court filing practices
Experience with electronic filing is strongly preferred
Proficiency with document management systems and Microsoft Office applications
Strong organizational skills with the ability to manage multiple assignments and shifting deadlines effectively
Excellent written and verbal communication skills in a legal setting with careful attention to detail
Demonstrated discretion when handling sensitive information and confidential documentation
Ability to work independently while also collaborating effectively with attorneys, paralegals, and support staff

Job Responsibility

Coordinate day-to-day administrative support for attorneys and paralegals, helping keep legal matters organized and on schedule
Prepare, revise, and format legal correspondence, court-related materials, briefs, and presentation documents with accuracy and consistency
Maintain orderly legal files and records by organizing documents, correspondence, and matter-related information in secure systems
Arrange meetings, appointments, and travel logistics while managing calendars and resolving scheduling conflicts as needed
Assist with court filing activities, including electronic submissions, and support related follow-up for federal, state, and local matters when required
Conduct basic legal and factual research to compile information and materials requested by the legal team
Support billing and invoicing activities by reviewing entries, preparing documentation, and helping track administrative details
Handle general office support tasks such as scanning, copying, filing, and completing additional project-based assignments as needed

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Corporate and Tax Legal Assistant

A full service law firm with offices across Florida is seeking a Corporate Tax L...

Location

United States , Miami

Salary:

Not provided

Beacon Hill

Expiration Date

Until further notice

Requirements

Law firm experience preferred
Billing experience, including electronic billing, is preferred
Working knowledge of Microsoft applications
Strong typing skills, excellent grammar, spelling, punctuation, and communication skills
Attention to detail and good organizational and analytical skills
Flexible and the ability to deal well with changing assignments and priorities
Flexible for overtime.

Job Responsibility

Create, edit, spell check, and proofread work products to ensure accuracy and completeness
Transcribe from tapes, handwritten materials, and dictation
Prepare various forms and create new documents using the Firm's Best Practice methods
Schedule and maintain timekeepers' calendars
Input, review, edit, and close timekeepers' time entries
Handle monthly client billing
Prepare timekeepers' expense reports
Open new matters and generate client conflict checks
Set up and maintain timekeeper's work paper and electronic files
Index and prepare files for off-site storage

Fulltime

New

Legal Assistant

We are looking for a Legal Assistant to join a fast-paced business law office, w...

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in a legal office, with prior litigation support experience strongly preferred
Working knowledge of civil litigation procedures, legal terminology, and court filing practices, including e-filing
Strong organizational skills with the ability to manage multiple priorities, maintain accuracy, and meet deadlines
Clear written and verbal communication skills, including confidence interacting with clients, court staff, and counsel
Proficiency with Microsoft Office and experience using document management or legal practice software such as NetDocuments or comparable systems
Sound judgment, discretion, and a demonstrated ability to handle sensitive and confidential information
Ability to work collaboratively in an office environment in Boston, Massachusetts, during regular business hours and perform routine desk, computer, scanning, and light lifting tasks

Job Responsibility

Support four litigation attorneys with day-to-day administrative and case-related tasks across active legal matters
Prepare, format, proofread, and revise correspondence, filings, and other legal documents for accuracy and consistency
Coordinate meetings, calls, depositions, and other calendar-driven activities to keep case schedules on track
Assemble, organize, and maintain electronic case materials for court submissions, client matters, and internal use
Assist with court filing processes, subpoena preparation, and outgoing mailings while monitoring deadlines and status updates
Communicate with clients, court personnel, opposing counsel, and internal staff in a detail-focused and service-oriented manner
Track case activity and relay updates to attorneys and paralegals to help ensure timely follow-through on action items
Conduct basic legal or procedural research and provide general operational support, including billing assistance and occasional deadline-driven work outside standard business hours

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Fulltime

New

Legal Assistant

Government entity has an immediate opening for a Legal Assistant! This Legal Ass...

Location

United States , San Jose

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 6 months of experience working in the legal field
Must have experience with civil litigation
Familiarity with ProLaw for calendaring is a plus
Strong proofreading skills and attention to detail
Excellent written and verbal communication skills
Ability to work well under pressure and meet deadlines
Strong organizational skills and ability to manage multiple tasks simultaneously
Demonstrated professionalism and confidentiality
Familiarity with legal terminology and principles

Job Responsibility

Assist with various State court cases, including personal injury, civil rights, and business litigation
Contribute to the creation and formatting of legal documents
Handle e-filing of court documents and manage legal calendaring
Utilize ProLaw for calendaring and Adobe Acrobat for document management
Collaborate with team members to manage overflow work
Understand and process motions and answers in civil litigation cases
Proofread legal documents for accuracy and compliance
Maintain a high level of confidentiality and professionalism at all times

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Executive Legal Assistant

Drafts, edits and coordinates Board of Trustees Resolutions for the Sewer Distri...

Location

United States , Cleveland

Salary:

Not provided

Engage Cleveland

Expiration Date

Until further notice

Requirements

Bachelor's degree preferably in Legal Studies, Communications, Business Administration or a closely related field
five (5) years of administrative experience including at least two (2) years in a legal environment
ability to maintain confidentiality
effective written and verbal communication, organizational skills and decision-making abilities
proficient in Microsoft Office Suite including Word, Excel, Outlook and PowerPoint
detail oriented
capable of managing large amounts of data
effective project and time management skills
ability to work independently and prioritize tasks

Job Responsibility

Drafts, edits and coordinates Board of Trustees Resolutions
reviews Board and Committee meeting transcripts and creates meeting minutes
serves as liaison for Legal Department providing high-level legal and administrative support
handles information requests
coordinates meetings and conference calls
prepares correspondence, legal memos and/or pleadings
verifies and processes legal invoices
maintains confidentiality
drafts public meeting notices
maintains legal records

What we offer

Health Insurance Coverage
Various Retirement Planning Options (Ohio Public Employee Retirement System and Deferred Compensation Plans)
Flexible Spending Accounts
Employee Assistance Program
Free Parking
Corporate Discounts
Health & Wellness Program

Fulltime

Real Estate Legal Assistant

Our client, a successful full-service law firm, is seeking a Real Estate Legal A...

Location

United States , Worcester

Salary:

65000.00 - 85000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of legal assistant experience supporting real estate attorneys (either res or comm)
Strong knowledge of real estate transactions and closing processes
Experience with title and survey review, financing transactions, and lease documentation is preferred
Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
Experience with document management, time and billing, and electronic signature platforms
Exceptional organizational and project management skills with the ability to manage multiple priorities simultaneously
Strong attention to detail and commitment to producing accurate, high-quality work
Excellent written and verbal communication skills
Ability to work independently while collaborating effectively within a team environment
Professionalism, sound judgment, and the ability to handle confidential information with discretion

Job Responsibility

Prepare, revise, proofread, and format a variety of real estate documents, including purchase and sale agreements, leases, easements, licenses, financing documents, organizational documents, and closing materials
Assist attorneys with commercial real estate transactions, including acquisitions, dispositions, financing, refinancing, leasing, and development projects
Coordinate due diligence activities, including reviewing title commitments, surveys, zoning information, and corporate documents
Prepare closing checklists, organize transaction files, track outstanding items, and coordinate document execution and closings
Order, review, and organize title, municipal lien, and other due diligence reports
Maintain transaction calendars and monitor critical deadlines for closings, permitting, and financing
Prepare signature packages and coordinate execution through electronic and traditional methods
File and retrieve documents with state agencies, registries of deeds, and other governmental entities as needed
Draft routine correspondence and communicate professionally with clients, lenders, opposing counsel, title companies, consultants, and government agencies
Manage attorney calendars, schedule meetings, and coordinate conference calls and project timelines

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

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Legal Confidentiality Assistant

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