Legal Billings Secretary Job at Office Angels (London)

Construction Legal Secretary

Douglas Scott are on the look out for an excellent and proactive and self-motiva...

Location

United Kingdom , Manchester

Salary:

28000.00 - 32000.00 GBP / Month

Douglas Scott

Expiration Date

Until further notice

Requirements

Previous experience working as a Legal Secretary of a minimum of 2 years
Fast and accurate typing speeds
Previous experience using a case management system
Conversant in document formatting including track changes, auto-numbering and creating table of contents
Conversant in document version control
Proficient in Word, Excel, Outlook, PowerPoint, Digital dictation and any other in-house systems in use throughout the firm
Proficient in diary management
meeting arrangements, telephone and email communication
Excellent communication skills
Ability to prioritise tasks and to work under pressure

Job Responsibility

Full secretarial support to the Construction team
Diary management / arranging meetings
Coordinating team diaries and arranging travel
Opening of client files
Ensuring regular and efficient billing and monitoring retainer arrangements
Carry out copying, archiving, organisation of client files and filing systems, including electronic filing
Make and receive telephone calls, ensuring all calls are managed
Arrange couriers/deliveries
Dealing with invoices
Prepare monthly client billing, expense claims and general finance tasks

What we offer

Private Healthcare
25 days holiday plus bank holidays
a range of competitive benefits

Fulltime

Legal Secretary

Legal Secretary position at a distinguished law firm recognised in the Chambers ...

Location

United Kingdom , London

Salary:

16.00 - 20.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Legal PA/ secretarial experience in a busy small/medium-sized law firm
Proven experience in marketing and/or billing
Longevity in previous roles
Well-presented and articulate
Legal secretarial skills
Experience with HNW and commercial clients from the Middle East, South Asia, and Africa preferred
Proficient in Microsoft Office Suite
Experience with CMS and billing software

Job Responsibility

Assist the Managing Partner with diary management and scheduling
Maintain and follow up on new firm enquiries
Open client files and manage compliance documentation
Liaise between lawyers and the finance team for billing
Maintain the Firm's contact list
Coordinate with marketing on website and social media initiatives
Provide ad hoc assistance to the legal team, including document formatting
Cover for the PA to the Senior Partner during holidays

What we offer

Workplace that values respect and unconventional thinking
Equal opportunities employer
Reasonable adjustments available

Fulltime

Family Legal Secretary

Join our Family & Divorce Team as a Legal Secretary. This is a fantastic opportu...

Location

United Kingdom , Burton-On-Trent

Salary:

28000.00 - 32000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Excellent customer service skills
Highly organised with exceptional attention to detail
Confident communicator, both written and verbal
Comfortable working independently and as part of a close-knit team
Strong IT skills, particularly in MS Office (Outlook, Excel, Word)
Self-motivated with a strong sense of drive and ambition
Previous experience in a legal secretary or paralegal role is desirable

Job Responsibility

Supporting Solicitors with casework and client matters
Drafting routine legal documents and correspondence
Creating, managing, and maintaining case files
Conducting legal research
Answering client calls and enquiries with professionalism and care
Preparing invoices and assisting with billing
General office administration - scanning, filing, photocopying, and document management

What we offer

A supportive and collaborative working environment
Opportunities to grow and develop within the firm
The chance to work in a respected and growing legal department, making a difference every day

Fulltime

Legal Secretary

Join a prestigious firm known for providing bespoke legal advice to high net wor...

Location

United Kingdom , London

Salary:

35000.00 - 48000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Legal secretarial experience, preferably in Private Client
Excellent IT skills in Word and Excel
Strong attention to detail and ability to meet deadlines
Professional demeanour and exceptional telephone manner
Initiative and ability to work well within a team
Strong client service focus
Ability to handle confidential information discreetly
Fast and accurate typing speed (65 WPM)
Proficiency in Microsoft Office
Familiarity with SOS Connect, Diktamen, and iManage is a plus

Job Responsibility

Liaise with clients face-to-face and over the phone
Prepare and bind deeds and wills
Support file opening and compliance
Assist with electronic billing and document management
Manage diaries and maintain filing systems
Perform audio and copy typing, including digital dictation
Provide administrative support to solicitors, accountants, and fee earners

What we offer

25 days holiday + holiday purchase option
4x Life Assurance
Medical Insurance (after probation)
BUPA Health Assessment (after probation)
Wellbeing Programme
Auto enrolment in Group Personal Pension Scheme
Interest-free season ticket loan (after 3 months)
Cycle to Work Scheme
Gymflex (after 3 months)

Fulltime

Legal Secretary

To undertake administrative and secretarial support under the guidance of the Pa...

Location

United Kingdom , Dover, Kent

Salary:

25000.00 - 28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as a Legal Secretary
Proficient in audio typing using BigHand
Strong organisational skills with the ability to manage multiple tasks and prioritise effectively
Proficient in using case management systems
Familiarity with invoicing procedures and file management

Job Responsibility

Provide comprehensive administrative support to fee earners
Perform accurate audio typing using BigHand
Answer incoming calls professionally and direct them to the appropriate individuals
Maintain and organise diaries for fee earners, ensuring appointments and deadlines are effectively managed
Keep filing systems up to date, ensuring documents are properly labelled, stored, and easily retrievable
Update the case management system with relevant information and ensure data accuracy
Assist fee earners with invoicing, ensuring billing is accurate and timely
Help with file opening and closing procedures, ensuring all required documentation is obtained and filed correctly

What we offer

25 days A/L
free on site parking
private health care after a qualifying period
bonus scheme

Fulltime

Legal Secretary

Our client based in Windsor is looking for a Legal Secretary with a passion for ...

Location

United Kingdom , Windsor, Berkshire

Salary:

23500.00 - 27000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience as a Legal Secretary or in a similar administrative role within a legal setting
Exceptional organisational skills and attention to detail
Proficiency in Microsoft Office Suite and legal software
Excellent written and verbal communication skills
A proactive attitude and the ability to work independently as well as part of a team
A commitment to confidentiality and professionalism

Job Responsibility

Provide comprehensive secretarial and administrative support to fee earners in Family Law, Conveyancing, and Private Client matters
Prepare and format legal documents, correspondence, and reports
Manage diaries, schedule appointments, and coordinate meetings
Handle incoming calls and emails, ensuring professional and timely responses
Open, maintain, and close client files in accordance with compliance procedures
Liaise with clients, courts, estate agents, and other third parties
Assist with billing, time recording, and file management
Maintain confidentiality and adhere to GDPR and firm policies at all times

Fulltime

Legal Billing Coordinator

Legal Billing Coordinator/PA role in an international law firm specializing in h...

Location

United Kingdom , London

Salary:

45000.00 - 55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

PA experience in a busy small/medium law firm
Proven track record in supporting the billing function in a law firm
Longevity in previous roles, showcasing commitment
Well-presented and articulate with legal secretarial skills

Job Responsibility

Assist the Managing Partner: Manage diary schedules, track business development initiatives, and ensure seamless operations
Client Files & Compliance: Open client files on CMS and collate necessary compliance documents
Billing Liaison: Be the bridge between lawyers and the finance team for efficient billing processes
Maintain Connections: Keep the Firm's contact list up-to-date and liaise with our marketing company on various platforms
Support the Legal Team: Provide ad hoc assistance, including document formatting and bundling for paralegals when needed
Holiday Cover: Step in as PA to the Senior Partner during absences

What we offer

25 days of holiday
private medical insurance
Work in a supportive environment with plenty of opportunities to contribute to our marketing and finance functions

Fulltime

Legal Secretary

We are looking for a dedicated Legal Secretary to join our team in Reno, Nevada....

Location

United States , Reno

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience with legal correspondence and familiarity with court filing procedures preferred
Strong organizational and time management skills to handle multiple tasks effectively
Proficiency in Microsoft Word and Microsoft Excel is highly valued
Experience in database management and maintaining legal records
Excellent communication skills, both written and verbal, to interact professionally with clients and colleagues
Solid understanding of local jurisdictional and federal court rules and procedures
Demonstrated ability to manage calendars and coordinate schedules efficiently
Knowledge of e-Filing systems and dictation tools is a significant advantage

Job Responsibility

Provide comprehensive support to partners by managing schedules, coordinating meetings, and maintaining essential documentation
Organize and optimize calendars and billing records to streamline operations
Schedule and facilitate client interactions to support attorney-client relationships
Manage assigned legal files, ensuring all tasks and services are completed under attorney supervision
Assist attorneys in effectively resolving cases and handling legal matters
Apply specialized knowledge of legal procedures to support the preparation and filing of court documents
Draft and transmit legal correspondence to clients in a timely manner
Perform administrative tasks, including dictation and database management, to support overall office efficiency
Utilize e-Filing systems and handle court filings with accuracy and attention to detail

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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Legal Billings Secretary

Job Description

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