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Legal Billing Specialist

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Robert Half

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Location:
United States , Madison

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Category:
Legal

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

A boutique law firm in the Madison, NJ area is seeking a Legal Billing Specialist to join their team. This role offers the opportunity to own the billing process end-to-end while working closely with attorneys in a collaborative, detail-driven environment. The ideal candidate has prior legal billing experience and is comfortable navigating e-billing platforms.

Job Responsibility:

  • Manage the full billing cycle, including reviewing time entries, preparing invoices, and issuing client billings
  • Review and edit pre-bills to ensure accuracy and alignment with client guidelines
  • Submit invoices through e-billing systems and resolve any rejections or submission issues
  • Monitor accounts receivable and follow up on outstanding balances
  • Apply payments, reconcile accounts, and investigate discrepancies
  • Partner with attorneys to finalize billing and process revisions or write-downs
  • Maintain organized billing records and assist with reporting
  • Respond to client billing inquiries in a timely, professional manner

Requirements:

  • Minimum of 3 years of legal billing experience, ideally within a small to mid-sized law firm setting
  • Solid understanding of legal billing workflows, including invoicing, time entry review, accounts receivable, and exposure to trust accounting
  • Experience working with legal billing and accounting systems such as Clio, Timeslips, QuickBooks, or comparable platforms
  • Strong Excel skills and overall comfort with Microsoft Office for tracking, reporting, and documentation
  • High level of accuracy with a sharp eye for detail when reviewing invoices, payments, and account activity
  • Organized and able to manage multiple priorities while meeting billing deadlines
  • Ability to handle sensitive client and financial information with discretion and professionalism
  • Strong written and verbal communication skills, with the ability to interact effectively with both internal teams and clients
What we offer:
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 10, 2026

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