Legal Billing Specialist

• Prepare, revise, and finalize prebills based on attorney direction, including tasks such as allocating charges across matters, applying available retainer balances, and readying invoices for submission
• Process billable time and related charges for attorneys and paralegals in accordance with client billing rules and firm standards
• Transmit invoices through electronic billing platforms and investigate submission errors or rejections to ensure prompt resolution
• Manage a substantial volume of invoices each billing period while maintaining accuracy and meeting established deadlines
• Verify billing details and supporting records to confirm completeness, correctness, and compliance before invoices are released
• Research billing questions, troubleshoot discrepancies, and respond to inquiries from internal stakeholders regarding invoice status or issues
• Apply client-specific guidelines related to rates, formats, billing schedules, and cost controls to produce compliant invoices
• Partner with the Billing Manager, fellow billing specialists, and legal staff to address exceptions, meet billing targets, and support ongoing process improvements
• Use billing applications effectively, including resolving system-related issues that affect invoice generation or submission

• At least 2 years of billing experience, with prior legal billing experience required
• Background in a services environment that requires close attention to detail, with the ability to manage billing workflows accurately and efficiently
• Proficiency in Microsoft Office, especially Excel and Outlook
• Experience working with legal billing platforms such as Elite 3E, ProLaw, or comparable time and billing systems
• Familiarity with electronic invoicing tools and third-party e-billing portals such as eBillingHub or similar applications
• Strong organizational skills with the ability to balance multiple priorities, meet deadlines, and maintain close attention to detail
• Effective written and verbal communication skills, along with the ability to remain composed in a fast-paced or high-pressure setting
• Associate degree preferred but not required

Associate degree

• Medical, vision, dental, and life and disability insurance
• eligibility to enroll in company 401(k) plan