Legal Billing Specialist Job at Robert Half (Madison, NJ)

Legal Billing Specialist

This Legal Billing Specialist will get the chance to join an expanding team that...

Location

United States , Montclair

Salary:

75000.00 - 95000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in billing, preferably within a legal or services environment
Practical knowledge of legal billing procedures, billing collections, and electronic invoicing workflows
Hands-on experience with Elite 3E, Aderant, Rainmaker, and/or relevant systems
Strong proficiency in Excel and comfort working with billing data, reports, and financial records
Excellent written and verbal communication skills with the ability to interact professionally across departments and with clients
Highly organized and focused on accuracy, with the ability to manage several priorities independently and within a team setting
Ability to perform effectively in a fast-paced environment while maintaining accuracy and meeting deadlines

Job Responsibility

Manage the full billing cycle for assigned attorneys, including invoice preparation, billing adjustments, rate review, and resolution of client billing questions
Partner with attorneys, administrative staff, and firm leadership to ensure billing matters are handled accurately and efficiently
Coordinate with the accounting team to help meet monthly and year-end billing targets and support timely revenue processing
Process electronic billing submissions and address issues related to outside counsel guidelines and invoice delivery platforms
Update billing rates within the system, establish rate structures, and maintain accurate pricing information for client matters
Create and maintain client and matter records in Elite 3E and relevant e-billing platforms, ensuring data remains current and complete
Generate recurring and ad hoc billing reports to support operational tracking and management review
Assist with collection-related follow-up through electronic billing correspondence and outreach when needed
Work closely with accounting on cash application questions, duplicate payment review, and the handling of funds retained in trust
Document billing-related communications and activity in iManage for accurate recordkeeping and reference

What we offer

work schedule flexibility
career advancement
medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

Legal Billing Specialist

We are looking for a detail-oriented Legal Billing Specialist to support a busy ...

Location

United States , La Jolla

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of billing experience in a services environment, with direct legal billing experience required
Proficiency with Microsoft Office, including strong working knowledge of Excel and Outlook
Hands-on experience with legal billing platforms, preferably Elite 3E
Familiarity with electronic billing systems and third-party tools such as eBilling Hub or comparable applications
Ability to organize competing priorities, manage multiple assignments, and work efficiently under deadlines
Strong attention to detail with the ability to identify discrepancies and maintain accurate billing records
Effective written and verbal communication skills, with the ability to remain composed in a fast-paced environment
Associate's degree preferred but not required

Job Responsibility

Review and revise prebills based on attorney feedback, making updates needed for accurate and timely client invoicing
Prepare invoices for submission by completing tasks such as dividing charges among clients, applying retainer balances, and organizing supporting billing details
Process attorney and paralegal time entries into client bills while following outside counsel guidelines and firm billing standards
Submit invoices through electronic billing portals and investigate or correct any issues that delay acceptance or payment
Manage a large volume of billing activity within each cycle while maintaining accuracy and meeting established deadlines
Verify billing records and related documentation to ensure charges, rates, and formats align with client expectations
Research billing questions, troubleshoot discrepancies, and provide clear responses to attorneys, staff, or clients as needed
Partner with the Billing Manager and fellow billing team members to address exceptions, improve workflows, and support ongoing billing initiatives
Use billing software effectively to handle routine processing and resolve technical issues that affect invoice production or submission

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in company 401(k) plan

Legal Billing Specialist

We are looking for a detail-oriented Legal Billing Specialist to join a law firm...

Location

United States , La Jolla

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of billing experience, with prior legal billing experience required
Background in a services environment that requires close attention to detail, with the ability to manage billing workflows accurately and efficiently
Proficiency in Microsoft Office, especially Excel and Outlook
Experience working with legal billing platforms such as Elite 3E, ProLaw, or comparable time and billing systems
Familiarity with electronic invoicing tools and third-party e-billing portals such as eBillingHub or similar applications
Strong organizational skills with the ability to balance multiple priorities, meet deadlines, and maintain close attention to detail
Effective written and verbal communication skills, along with the ability to remain composed in a fast-paced or high-pressure setting
Associate degree preferred but not required

Job Responsibility

Prepare, revise, and finalize prebills based on attorney direction, including tasks such as allocating charges across matters, applying available retainer balances, and readying invoices for submission
Process billable time and related charges for attorneys and paralegals in accordance with client billing rules and firm standards
Transmit invoices through electronic billing platforms and investigate submission errors or rejections to ensure prompt resolution
Manage a substantial volume of invoices each billing period while maintaining accuracy and meeting established deadlines
Verify billing details and supporting records to confirm completeness, correctness, and compliance before invoices are released
Research billing questions, troubleshoot discrepancies, and respond to inquiries from internal stakeholders regarding invoice status or issues
Apply client-specific guidelines related to rates, formats, billing schedules, and cost controls to produce compliant invoices
Partner with the Billing Manager, fellow billing specialists, and legal staff to address exceptions, meet billing targets, and support ongoing process improvements
Use billing applications effectively, including resolving system-related issues that affect invoice generation or submission

What we offer

Medical, vision, dental, and life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

Legal Billing Specialist

A boutique law firm in the Madison, NJ area is seeking a Legal Billing Specialis...

Location

United States , Madison

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of legal billing experience, ideally within a small to mid-sized law firm setting
Solid understanding of legal billing workflows, including invoicing, time entry review, accounts receivable, and exposure to trust accounting
Experience working with legal billing and accounting systems such as Clio, Timeslips, QuickBooks, or comparable platforms
Strong Excel skills and overall comfort with Microsoft Office for tracking, reporting, and documentation
High level of accuracy with a sharp eye for detail when reviewing invoices, payments, and account activity
Organized and able to manage multiple priorities while meeting billing deadlines
Ability to handle sensitive client and financial information with discretion and professionalism
Strong written and verbal communication skills, with the ability to interact effectively with both internal teams and clients

Job Responsibility

Manage the full billing cycle, including reviewing time entries, preparing invoices, and issuing client billings
Review and edit pre-bills to ensure accuracy and alignment with client guidelines
Submit invoices through e-billing systems and resolve any rejections or submission issues
Monitor accounts receivable and follow up on outstanding balances
Apply payments, reconcile accounts, and investigate discrepancies
Partner with attorneys to finalize billing and process revisions or write-downs
Maintain organized billing records and assist with reporting
Respond to client billing inquiries in a timely, professional manner

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Legal Billing Specialist

A busy firm in the Florham Park area is seeking a Legal Billing Specialist to jo...

Location

United States , Florham Park

Salary:

70000.00 - 80000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in legal billing, preferably within a small or mid-sized law firm environment
Working knowledge of legal invoicing procedures, attorney timekeeping practices, accounts receivable, and basic trust accounting concepts
Hands-on experience with legal billing and accounting systems such as Clio, Timeslips, QuickBooks, or similar platforms
Proficiency with Microsoft Excel and the broader Microsoft Office Suite for reporting, tracking, and document management
Strong accuracy and attention to detail when reviewing invoices, payments, and account records
Solid organizational skills with the ability to manage deadlines and multiple billing tasks effectively
Ability to handle confidential financial and client information with sound judgment and discretion
Clear written and verbal communication skills for working with internal staff and responding to client inquiries

Job Responsibility

Manage the end-to-end preparation of client invoices by reviewing time entries, applying billing guidelines, and issuing finalized statements on schedule
Examine billing drafts carefully to correct errors, confirm completeness, and ensure charges align with client-specific terms and engagement requirements
Submit invoices through electronic billing platforms when required and monitor portal activity to resolve rejections or submission issues promptly
Track outstanding receivables, communicate regarding past-due balances, and assist with collection efforts to improve payment timeliness
Record incoming payments, reconcile client accounts, and research discrepancies to maintain accurate financial data
Partner with attorneys and administrative team members to obtain timely time entries, secure billing approval, and process needed revisions or write-downs
Maintain orderly billing files, supporting documents, and recurring reports to ensure information is accessible and audit-ready
Prepare regular summaries on billing activity and accounts receivable status for firm leadership
Support trust account monitoring and related compliance tasks as needed, following established legal accounting practices
Respond to client billing questions with professionalism and clarity while helping preserve positive working relationships

What we offer

stability
flexible work schedule
excellent work/life balance
medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

Legal Billing Specialist

This role offers the chance to work in a fast‑moving legal environment where you...

Location

United States , York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A bachelor’s degree in Accounting, Finance, or a related field—or equivalent hands‑on experience
At least 5 years of experience in billing, accounts receivable, or collections, ideally within a law firm or another client‑focused professional services environment
Strong people and communication skills
Solid technical skills, including proficiency in Microsoft Office (especially Excel), plus experience working with eBilling and accounting systems
The ability to stay organized, juggle multiple priorities, and keep projects moving
A self‑starter mindset
A track record of building trusted, professional relationships

Job Responsibility

Take ownership of billing for a designated group of attorneys
Manage the full eBilling lifecycle—submitting invoices, monitoring rejections, coordinating collections, and producing reporting
Prepare and analyze ad hoc billing reports
Spot opportunities to streamline billing workflows
Serve as a go‑to resource for attorneys and clients by answering billing questions and resolving issues
Maintain clear, well‑organized billing records
Communicate effectively with attorneys, staff, vendors, and clients
Ensure billing systems and practices align with internal standards, client requirements, and industry expectations
Assist with retrieving and distributing billing documentation
Handle sensitive financial information with discretion

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Legal Billing Specialist

We are looking for a skilled Legal Billing Specialist to join our team in Dallas...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A minimum of 3 years of experience in legal billing, preferably within a law firm or detail-oriented services setting
Proven track record of job stability and consistent tenure in previous roles
Exceptional attention to detail and strong organizational capabilities
Ability to manage multiple tasks and meet strict deadlines in a fast-paced environment
Excellent interpersonal and communication skills to interact effectively with attorneys, clients, and staff
Proficiency in Microsoft Excel and familiarity with computerized billing systems
Experience with electronic billing platforms is preferred but not required
A willingness to learn, adapt, and embrace new processes and technologies

Job Responsibility

Prepare, review, and process client invoices in alignment with firm policies and client-specific requirements
Manage the end-to-end legal billing cycle, including reviewing time and cost entries, making necessary edits, and finalizing invoices
Ensure adherence to client billing guidelines and outside counsel requirements to maintain compliance
Collaborate with attorneys and staff to address billing discrepancies and respond to inquiries
Monitor accounts receivable, following up on outstanding balances to ensure timely payments
Maintain accurate and organized billing records and documentation for audits and reporting
Assist in generating reports and supporting ad hoc billing-related projects to improve efficiency
Identify and recommend areas for process improvement within the billing operations
Utilize electronic billing platforms effectively to streamline invoicing and payments
Support the team in adapting to new systems or processes as needed

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Legal Billing Specialist

Join a growing, dynamic law firm where your expertise in client billing truly ma...

Location

United States , York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of hands‑on billing experience, ideally within a law firm or other professional services environment
exposure to A/R or collections is beneficial but not required
Strong communication skills, both written and verbal, with the ability to interact effectively across all levels of the organization
Proactive and adaptable, comfortable working independently in a fast‑moving environment where priorities can shift quickly
Experience with e‑billing systems and familiarity with accounting or practice‑management software
Aderant experience is preferred
Experience working in lawfirms is a huge plus
Strong interpersonal skills, with the ability to follow instructions and communicate respectfully and professionally with a diverse group of attorneys, staff, and vendors

Job Responsibility

Own the full billing cycle for assigned attorneys, ensuring accurate and timely preparation of client invoices
Monitor unbilled time and expenses, proactively resolving discrepancies and keeping billing current
Manage eBilling submissions, including uploading invoices, troubleshooting rejections, and tracking approvals
Collaborate closely with attorneys and clients to address billing questions and ensure invoices reflect agreed‑upon terms
Prepare ad hoc billing reports and financial summaries to support attorney teams and leadership
Identify and implement enhancements that streamline billing workflows and improve accuracy
Maintain thorough documentation of all billing activities, work-in-progress adjustments, and billing guidelines
Utilize tools like Microsoft Excel and eBilling platforms to analyze data and improve invoice processing
Stay composed and organized while handling urgent billing requests and tight deadlines
Assist with occasional light office tasks, such as retrieving files or distributing supplies

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan
free online training
competitive compensation and benefits

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Legal Billing Specialist

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